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Superfund Analytical Services / Contract Laboratory Program (CLP)


Frequent Questions

This page contains some frequently asked questions about the Contract Laboratory Program (CLP) and their answers.

For Laboratories:

For all CLP Participants and Customers:

Question: How can laboratories participate in the Contract Laboratory Program (CLP)?

Answer: To become part of the CLP, laboratories must meet stringent requirements and standards for equipment, personnel, laboratory practices, and analytical and Quality Control (QC) operations. When existing contracts expire or demand exceeds capacity, a request for proposals is published in the Commerce Business Daily. Firm, fixed-price contracts are awarded through the Government's Invitation for Bid (IFB) process after performance is demonstrated. Bidders must first successfully analyze Performance Evaluation (PE) samples and pass a pre-award laboratory audit, then awards are made to the lowest bidders. After contract award, laboratories are closely monitored to ensure compliance with the terms and conditions of the contract.

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Question: What is the CLPSS SMO Portal, and how do I access it?

Answer: The CLPSS SMO Portal is a secure Web-based system that enables EPA, SMO and laboratory personnel to electronically request track, submit and review data for analytical service requests. Users can register for access through the SMO Portal log-in page. Exit EPA Disclaimer

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Question: Who do I contact if I have problems using the CLPSS SMO Portal?

Answer: Please contact the Sample Management Office (SMO), your assigned CLP Contracting Officer Representative (COR), or the Program Manager (PM). If you have problems with your SMO Portal account, contact the CLPSS Helpdesk at 703-818-4200 or CLPSSHelpdesk@fedcsc.com.

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Question: How will I receive scheduling and shipping information?

Answer: Laboratories will be electronically notified by SMO through email. Laboratories should log into the CLPSS SMO Portal to review the information provided on the notification forms. If they are acceptable, the laboratory should then confirm their acceptance.

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Question: Who do I contact regarding discrepancies with the scheduling information, shipping information, sample paperwork, or sample condition?

Answer: Please contact the SMO Regional Coordinator for the Region of sample origin, your assigned CLP COR, or the appropriate PM for resolution, in accordance with the SOW.

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Question: When should Sample Delivery Group (SDG) Coversheets and Traffic Report/Chain-of-Custody Forms (TR/COCs) be submitted to SMO?

Answer: In accordance with the SOW, SDG Coversheets and TR/COCs should be submitted to SMO within three business days after receipt of the last sample in the SDG.

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Question: When are Preliminary Results due?

Answer: In accordance with the requirements of the SOW, Preliminary Results are due within either 48 or 72 hours after the receipt of each sample.   Preliminary Results must be delivered to the contact identified at scheduling and SMO.  Sample TR/COCs and SDG Coversheets must be submitted to SMO with the Preliminary Results.  Please see the specific SOW for more information on turnaround times.

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Question: How can I obtain a list of laboratories that are currently participating in the CLP?

Answer: A list of current CLP laboratories is available on the Active CLP Laboratories page.

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Question: How do I obtain copies of the CLP Statements of Work (SOWs)?

Answer: The Analytical Services page contains links to an individual page for each SOW. The SOW documents constitute the technical and contractual framework for commercial environmental testing laboratories to apply analytical methods for the isolation, detection and quantitative measurement of environmental samples. These SOWs include:

  • A summary of the requirements;
  • Reporting and deliverable requirements; 
  • A Target Compound List (TCL) and Contract Required Quantitation Limits (CRQLs);
  • Analytical methods; 
  • Quality Assurance/Quality Control (QA/QC) requirements;
  • Chain-of-custody, document control, and Standard Operating Procedures;
  • A glossary of terms; and
  • A data dictionary and format for data deliverables in computer-readable format.

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Question:  How do I obtain copies of the National Functional Guidelines (NFGs) for Data Review?

Answer: The Guidance Documents page contains links to an individual page for each group of analyses. These documents are designed to offer guidance on CLP analytical data evaluation and review. They are intended to assist in the technical review of analytical data generated through the CLP. These documents apply to the multi-media, multi-concentration organic, the multi-media, multi-concentration inorganic, and the multi-media, multi-concentration dioxins and furans analytical services.

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Question: Where can I find answers to my questions about the Staged Electronic Data Deliverable (SEDD) and its implementation?

Answer:The Staged Electronic Data Deliverable (SEDD) page contains general information and links to pages for SEDD resources.

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Question: Can I still request Forms II Lite (F2L) in order to create Traffic Report/Chain-of-Custody Forms (TR/COCs)?

Answer: Forms II Lite (F2L) is no longer available to download for use in the CLP Program.  SCRIBE software is now the preferred method of creating Traffic Report/Chain-of-Custody Forms (TR/COCs).  To download SCRIBE, please visit http://www.ertsupport.org/scribe_home.htm. Exit EPA Disclaimer

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Question: Who do I contact if I am having issues using SCRIBE?

Answer: All SCRIBE related questions should be directed to the ERT SCRIBE Help Desk at 1-800-999-6990 between the hours of 9-5pm EST or by emailing ertsupport@epa.gov.

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