Toxics Release Inventory (TRI) Program
TRI-MEweb Reporting Process
Toxics Release Inventory – Made Easy Web (TRI-MEweb)
The Toxics Release Inventory – Made Easy Web (TRI-MEweb) is a Web-based application that enables facilities to file a paperless TRI report, significantly reducing data errors and allowing instant receipt confirmation of submissions. TRI-MEweb requires no downloads or software installs and is EPA's preferred method for reporting toxic chemical releases under EPCRA Section 313. The deadline to submit TRI forms is midnight EST July 1. The following questions and answers will help you understand how to use TRI-MEweb.
Step 1: Create CDX user account and add TRI-MEweb application
Step 2: Add a facility data profile to your TRI-MEweb account if it is not listed
Facility accounts are added to TRI-MEweb using a 5-6 digit alphanumeric access key. A facility account within TRI-MEweb may contain up to seven reporting years (RY) worth of TRI data that the facility submitted to EPA (RY 2005-RY 2012). If your filed TRI forms in previous years and do not see your facility account on the "Welcome" page of TRI-MEweb application or your facility is reporting for the first time to TRI, please follow the instructions below.
Has your facility
If your facility has reported TRI data in previous years, a TRI facility identification designator number (TRIFID) should have been assigned to your facility's physical location. The TRIFID never changes, even if ownership of the facility changes. A six to seven digit code called an Access Key is assigned to each TRIFID in order to load previous year's TRI data into the TRI-MEweb application. Access codes are sent to preparers annually after the TRI-MEweb application is released. You may also call the CDX Helpdesk to find out your access code. Instructions:
Is your facility
If your facility has never reported to TRI, TRI-MEweb can assign your facility a new TRIFID. Instructions:
Step 3: Start your chemical report in TRI-MEweb
There are usually two scenarios for users to start a new RY 2012 TRI form.
To begin a RY 2012 TRI Form R and/or A for a chemical that has been filed in previous years, you have three (3) options:
New Preparer-New Reporting Facility
As a new reporter, your facility will not have any prior year data preloaded in the TRI-MEweb database. To create a new chemical report you have two options.
Step 4: Verify that the designated certifying official has an approved ESA
Step 5: Correct any error detected by the validation checks that are built-in to TRI-MEweb
Step 6: Validate TRI data using TRI-MEweb before transmitting data to CDX
Step 7: Transmit validated TRI forms to CDX to be certified
Step 8: Check the status of the transmitted, yet uncertified submission
Step 9: Email notification that pending submission is ready to be certified
Step 10: Certifying official logs into CDX to certify the facility's pending TRI Form submission
New in RY 2012! EPA has developed a new certification component within the TRI-MEweb application that will allow a facility to prepare any reporting year TRI Form R/A and transition directly into the certification process without leaving the TRI-MEweb application. The user with a certifying official role will log into their CDX account (or create a new CDX account, if necessary) and open the TRI-MEweb application. Only CDX account users with a certifying official role will view the "Certify" tab on the TRI-MEweb "Welcome" page. All new certifiers are required to have signed Electronic Signature Agreement (ESA) for EPA approval before they can certify any pending submissions in CDX. The certifying official is the person designated to verify that transmitted data from their facility is correct and accurate. TRI forms must be certified by the facility's certifying official to fulfill the TRI reporting requirements.
Important! Uncertified electronic submissions created in TRI-MEweb will not be accepted as a submission meeting EPCRA section 313 reporting requirements. The absence of a certification will prevent the submission from being processed by EPA. Uncertified submissions will result in a Notice of Significant Error (NOSE) if they remain uncertified after the July 1st reporting deadline. A facility must respond to a Notice of Significant Error within 21 days of receipt. Failure to respond within the initial 21-day requirement could result in the issuance of a Notice of Noncompliance (NON). A Notice of Noncompliance is not included in a Facility Data Profile (FDP) and is mailed separately.
Step 11: Confirmation sent after TRI forms processed by EPA. Receipt available on eFDP
Upon the certifying official certifying that a facility's TRI form submission is valid and submitting the form to EPA, the preparer can view a receipt of their submitted data in the TRI-MEweb by first navigating to the "Prepare" tab, selecting the reporting year under the "Select Year" tab, choosing the appropriate facility from the "Select Facility" tab, and then selecting the chemical form in question from the "Select a Form" page. Next, the preparer must click the "eFDP" tab. The "eFDP" page in TRI-MEweb contains the past 5 years worth of eFDP reports organized by reporting year and chemical name. The eFDP report reflects only the most current active record in EPA's database.
An email notification is also sent to the preparer and certifying officials that notifies them that a TRI submission has been successfully processed by EPA's Data Processing Center. The eFDPs are made available by EPA's Data Processing Center to a reporting facility in response to any submission EPA's Data Processing Center receives and has processed successfully into TRI's database. A reporting facility may access and print their eFDP report via TRI-MEweb and make any corrections in blue ink that are required to their TRI data that has been submitted previously to EPA. These hard-copy eFDP forms with hand-written corrections must be mailed to EPA's Data Processing Center to be keyed into the TRI database. Please note that a certification statement must be signed by a facility owner/operator or senior management official if using the eFDP hard-copy to make a revision. Hard-copy eFDPs with hand written corrections are still vulnerable to human-error when manually keyed by the DPC into the TRI database. Therefore, EPA recommends facilities that send corrections in response to their eFDPs are encouraged to submit any needed revision using TRI-MEweb instead.
Step 12: Automatic TRI Form submission to EPA and the State where your facility is located
Facilities that reside in a state participating in the TRI Data Exchange will have their TRI forms sent simultaneously to EPA and their state TRI representative via the Environmental Information Exchange Network.
Facilities that reside in states not on the TRI Data Exchange will be able to have TRI-MEweb s to generate disk/CD submissions for their state. However, please note that EPA will not accept submissions generated of such media type.
Facilities that are located within Indian Country will need to find their Bureau of Indian Affairs (BIA) three digit code for their Indian Country name. Currently, there are no tribes on EPA's TRI Data Exchange. Therefore, a hard-copy of TRI forms must be mailed to their Indian Country TRI coordinator. Facilities using TRI-MEweb to fulfill their federal and tribal submission requirement under EPCRA Section 313 will be able to print a copy of the TRI form to be mailed to their tribal country TRI coordinator.