Environmental Protection Agency
Toxics Release Inventory Reporting
Withdrawing a Form TRI-MEweb Tutorial Transcript

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Introduction to the Form Withdrawal Tutorial

Slide 1 - Title Screen |  Slide 2 |  Slide 3 |  Slide 4 | 

Method 1 (Utilizing the Forms Summary table on the Welcome page):

Slide 5 - Method #1: Utilizing the Forms Summary table on the Welcome page |  Slide 6 |  Slide 7 |  Slide 8 |  Slide 9 |  Slide 10 |  Slide 11 |  Slide 12 |  Slide 13 |  Slide 14 |  Slide 15 |  Slide 16 | 

Method 2 (Utilizing the Select a Form page):

Slide 17 - Method #2: Utilizing the Select a Form page |  Slide 18 |  Slide 19 |  Slide 20 |  Slide 21 |  Slide 22 |  Slide 23 |  Slide 24 |  Slide 25 |  Slide 26 |  Slide 27 |  Slide 28 |  Slide 29 |  Slide 30 | 

Slide 31 |  Slide 32 |  Slide 33 |  Slide 34 |  Slide 35 - This completes the Withdrawing a Form tutorial


Slide 1 - Title Screen
Welcome to the TRI-MEweb tutorial for withdrawing a form. This tutorial will illustrate how to withdraw a form within the TRI-MEweb application. The total running time of this tutorial is approximately 11 minutes.

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Slide 2
Facilities that have prepared and transmitted a Form R and/or a Form A Certification Statement and have certified the submission in which the form was contained under EPCRA Section 313 may prepare and transmit a withdrawal to this form. Form withdrawals are performed on a chemical-specific basis. There are currently two methods to prepare a withdrawal to a form in TRI-MEweb: One, which is utilizing the Forms Summary table on the Welcome page, and two, which is utilizing the Select a Form page. To note, a form may only be withdrawn after the submission in which it was originally contained is certified. Additionally, TRI-MEweb currently only supports preparing and transmitting withdrawals to RY2005 and later forms.

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Slide 3
A preparer may withdraw one or more Form R's and/or Form A Certification Statements for a facility. One likely reason for needing to withdraw a form would be that the facility's preparer recalculated their threshold values and determined that they did not, in fact, meet the reporting thresholds for EPCRA Section 313. Another possible reason for needing to withdraw a form would be that the preparer mistakenly reported a chemical release to EPA and wishes to withdraw the corresponding Form R or Form A Certification Statement. A third possible reason for needing to withdraw a form would be that the preparer determined that a change was needed to the chemical name listed on the Form R or Form A Certification Statement.

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Slide 4
Warning: Please note that transmitting and certifying a form withdrawal removes the original transmitted and certified form from the TRI database! Thus, the credit for reporting on-time by the July 1st deadline will be lost if the facility determines after the July 1st deadline that they did, in fact, need to report the chemical to TRI. Transmitting and certifying a form withdrawal may have serious implications to a facility's TRI submission history. Although a form withdrawal removes the original transmitted and certified form from the TRI database, TRI-MEweb maintains the original form. If a form withdrawal is transmitted accidentally, the preparer or certifying official may cancel the submission containing the withdrawal in TRI-MEweb or in CDX Web. More information on this process may be found in the "Canceling an Electronic Submission" tutorial. There are two methods of withdrawing a form. Let's review the first method, which utilizes the Forms Summary table on the Welcome page.

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Slide 5 - Method #1: Utilizing the Forms Summary table on the Welcome page
From the Welcome page, click the plus sign next to the facility that contains the form to be withdrawn. This will expand the Forms Summary table.

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Slide 6
Next, select the appropriate reporting year from the Reporting Year dropdown box.

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Slide 7
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Slide 8
Observe that the statuses of the forms available for withdrawal read "Certified and Sent to USEPA". After locating the form to be withdrawn, click the Withdraw link.

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Slide 9
Select the applicable withdrawal code(s) from the Select Reason(s) for Withdrawal page and click the Next button to begin the withdrawal process.

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Slide 10
The table shown here provides a listing of the available withdrawal codes. After selecting one or more withdrawal code(s), the preparer should continue the withdrawal process within the TRI-MEweb application.

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Slide 11
Select the certifying official(s) that will certify the submission containing this withdrawal on the Notify Certifying Official(s) for this Transmission page and click the Next button. Note that if a new certifying official is designated to certify the submission containing this withdrawal, they must create a Central Data Exchange (CDX) account and submit an Electronic Signature Agreement (ESA) to be approved by EPA before certifying the submission containing the withdrawal.

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Slide 12
Confirm the form to be withdrawn as well as the corresponding withdrawal code(s) and click the Next button.

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Slide 13
The withdrawal has now been transmitted to CDX and is awaiting certification by the certifying official.

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Slide 14
To locate the form after transmitting the withdrawal and/or certifying the submission in which the withdrawal was contained: First, click the "Prepare" tab. Then, select the appropriate Reporting Year from the dropdown box on the "Select a Reporting Year" page and click "Next". Then, select the radio button corresponding to the appropriate facility on the "Select a Facility" page and click the "Transmit" tab. Finally, click "Next" to navigate to the "Reporting Summary" page. Please note that TRI-MEweb maintains the original transmitted and certified form.

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Slide 15
Observe that the submission containing the form withdrawal is listed in the Pending Submission Summary Table on this page. The submission will remain listed in this table until the certifying official certifies the submission. For instructions on certifying a submission, please view the "Certifying Data" tutorial. If a form withdrawal is transmitted accidentally, the preparer or certifying official may cancel the withdrawal (as long as the submission containing the withdrawal has not been certified) in TRI-MEweb or in CDX Web. More information on this process may be found in the "Canceling an Electronic Submission" tutorial.

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Slide 16
Upon certification of the submission containing the withdrawal by the certifying official, EPA's record of the original transmitted and certified form is removed from the TRI database. The preparer may verify successful certification of the submission containing the withdrawal by observing its listing in the "Certified Submission Summary Table". Please note that withdrawals for facilities located in non-Toxics Release Inventory Data Exchange (TDX) states may require additional steps for State TRI compliance. To begin preparing a withdrawal for the State, click the "Prepare State Form(s)" button.

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Slide 17 - Method #2: Utilizing the Select a Form page
Let's review the second method, which utilizes the Select a Form page.

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Slide 18
While logged into TRI-MEweb, click the Prepare tab.

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Slide 19
On the Select a Reporting Year page, select the appropriate reporting year from the Reporting Year dropdown box and click the Next button.

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Slide 20
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Slide 21
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Slide 22
Next, select the radio button beside the facility that contains the form to be withdrawn and click the Next button.

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Slide 23
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Slide 24
From the Facility Information Summary page, click the Next button.

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Slide 25
From the Facility Quick List page, click the Next button.

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Slide 26
From the Select a Form page, locate the form to be withdrawn and click the Withdraw button.

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Slide 27
Select the applicable withdrawal code(s) from the Select Reason(s) for Withdrawal page and click the Next button to begin the withdrawal process.

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Slide 28
The table shown here provides a listing of the available withdrawal codes. After selecting one or more withdrawal code(s), the preparer should continue the withdrawal process within the TRI-MEweb application.

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Slide 29
Select the certifying official(s) that will certify the submission containing this withdrawal on the Notify Certifying Official(s) for this Transmission page and click the Next button. Note that if a new certifying official is designated to certify the submission containing this withdrawal, they must create a Central Data Exchange (CDX) account and submit an Electronic Signature Agreement (ESA) to be approved by EPA before certifying the submission containing the withdrawal.

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Slide 30
Confirm the form to be withdrawn as well as the corresponding withdrawal code(s) and click the Next button.

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Slide 31
The withdrawal has now been transmitted to CDX and is awaiting certification by the certifying official.

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Slide 32
To locate the form after transmitting the withdrawal and/or certifying the submission in which the withdrawal was contained: First, click the "Prepare" tab. Then, select the appropriate Reporting Year from the dropdown box on the "Select a Reporting Year" page and click "Next". Then, select the radio button corresponding to the appropriate facility on the "Select a Facility" page and click the "Transmit" tab. Finally, click "Next" to navigate to the "Reporting Summary" page. Please note that TRI-MEweb maintains the original transmitted and certified form.

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Slide 33
Observe that the submission containing the form withdrawal is listed in the Pending Submission Summary Table on this page. The submission will remain listed in this table until the certifying official certifies the submission. For instructions on certifying a submission, please view the "Certifying Data" tutorial. If a form withdrawal is transmitted accidentally, the preparer or certifying official may cancel the withdrawal (as long as the submission containing the withdrawal has not been certified) in TRI-MEweb or in CDX Web. More information on this process may be found in the "Canceling an Electronic Submission" tutorial.

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Slide 34
Upon certification of the submission containing the withdrawal by the certifying official, EPA's record of the original transmitted and certified form is removed from the TRI database. The preparer may verify successful certification of the submission containing the withdrawal by observing its listing in the "Certified Submission Summary Table". Please note that withdrawals for facilities located in non-Toxics Release Inventory Data Exchange (TDX) states may require additional steps for State TRI compliance. To begin preparing a withdrawal for the State, click the "Prepare State Form(s)" button.

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Slide 35 - This completes the Withdrawing a Form tutorial
This completes the Withdrawing a Form tutorial.

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