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The Reporting P2 Data TRI-MEweb Tutorial Transcript

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“TRI-MEweb Pollution Prevention and Production Ratio” tutorial

Slide 1 - Title Screen |  Slide 2 |  Slide 3 |  Slide 4 |  Slide 5 |  Slide 6 |  Slide 7 |  Slide 8 |  Slide 9 |  Slide 10 |  Slide 11 |  Slide 12 |  Slide 13 |  Slide 14 |  Slide 15 | 

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Slide 61 |  Slide 62 |  Slide 63 |  Slide 64 |  Slide 65 |  Slide 65 |  Slide 65 |  Slide 65 |  Slide 65 |  Slide 70 - This concludes the "TRI-MEweb Pollution Prevention and Production Ratio" tutorial.



Slide 1 - Title Screen
Welcome to the TRI-MEweb tutorial on Pollution Prevention and Production Ratio Reporting. The total running time of this tutorial is approximately 16 minutes.

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Slide 2
First, a brief introduction to Pollution Prevention, or P2. The Waste Management Hierarchy shown here was established by the Pollution Prevention Act of 1990. It sets out a hierarchy of waste management techniques, from the most preferable to the least preferred.

The goal is for facilities to shift away from disposal or other releases and towards more preferable waste management techniques. Ideally, facilities will eliminate waste at its source. Pursuant to the Pollution Prevention Act, Section 8 of the TRI Form R tracks each facility’s progress towards this goal.

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Slide 3
Several types of Pollution Prevention information are collected in TRI. Waste Management Quantities, broken down into the quantity released, treated, used for energy recovery, and recycled are collected for the prior year, current year, and future years.

Details on reporting this information are presented in other TRI-MEweb tutorials. This tutorial will explain reporting: the Production Ratio or Activity Index (Section 8.9), which compares the production in the reporting year to production in the prior year, your Source Reduction Activities (Section 8.10), which are activities that reduce the amount of the chemical before it enters a waste stream, and where to enter Optional Pollution Prevention Information (Section 8.11), which is an optional open text field where you can provide additional details on your facility’s pollution prevention activities.

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Slide 4
All Pollution Prevention information in Form R Part II Section 8 is entered in the section of TRI-MEweb titled, “Source Reduction and Recycling.” After logging on to TRI-MEweb in CDX, select your facility and the form that you will be working on. Then select the “Prepare” tab, and the “Source Reduction and Recycling” header. You can also get to this section using the “Index” button at the bottom of the screen. Once in this section, you can navigate using the “Back”, “Next”, and “Index” buttons.

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Slide 5
The Production Ratio or Activity Index is a ratio of current year production or activity to that of the previous year. It is used to put releases into the context of production. This is a required field on the TRI Form R for each chemical you report. TRI-MEweb’s Production Ratio Wizard can help you calculate your Production Ratio or Activity Index.

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Slide 6
At the “Production Ratio or Activity Index” page, you have three options for entering a value: First is the “Not Applicable” checkbox [highlight the Not Applicable checkbox]. You should only check this box if the manufacture or use of the reported TRI chemical just began during the reporting year.

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Slide 7
If you have already calculated your Production Ratio or Activity Index, it can be directly entered into the box at the bottom. For example, if your production ratio is 1.03, you would enter it here.

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Slide 8
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Slide 9
You can see in the text below that this represents a 3% increase in production.

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Slide 10
Remember that the Production Ratio is a ratio, not a percent: if you mistakenly entered 3 for a 3% increase, the text shows that this represents a 200% increase.

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Slide 13
Alternatively, you can use the Production Ratio Wizard to help with the calculation. Using this wizard is optional. The wizard calculates a value using a single variable or multiple variables. A single Production or Activity variable should be used when one variable predominantly determines the quantity of chemical managed as waste, while multiple variables should be used when the reported chemical is used in more than one production process. This tutorial will walk through a single variable example.

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Slide 14
The first step in calculating the Production Ratio or Activity Index is determining which metric, the Production Ratio or Activity Index, is most appropriate. A production ratio is a ratio of the reporting year production to the prior year production. It is appropriate when the production level most directly affects the quantity of the chemical managed as waste. For example: if your facility uses a chemical to manufacture refrigerators, the number of refrigerators manufactured would directly affect the amount of chemical used, and therefore you would calculate a Production Ratio.

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Slide 15
An activity index is also a ratio of current year to prior year values, but it is used when a variable other than production is the primary determinant of the quantity of the chemical managed as waste. It is more commonly applicable when the chemical is “otherwise used.” For example: if your facility manufactures dyes and uses a chemical to clean out tanks between colors, the amount of chemical used depends most directly on the number of color changeovers (not the amount of dye produced). In this case, you would calculate an activity index. Let's walk through a Production Ratio calculation using a refrigerator manufacturer as our example.

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Slide 16
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Slide 17
At this facility, the amount of chemical managed depends directly on the number of refrigerators produced, so the facility enters “Refrigerators” as the variable for calculating their Production Ratio.

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Slide 18
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Slide 19
In 2011, the facility manufactured 800 refrigerators…

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Slide 20
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Slide 21
… and in 2012 they manufactured 1,000 refrigerators.

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Slide 22
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Slide 23
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Slide 24
The production of this chemical is equal to 1000/800, or 1.25. This indicates that your production increased by 25%. The Production Ratio Wizard has a check-box that will submit the variable used in the Wizard as part of Section 9.1, Miscellaneous Information. Including this variable in Section 9.1 provides context for how the Production Ratio or Activity Index was calculated and may help TRI data users better understand changes in release or other waste management quantities at your facility. This information can be edited later. If you choose not to include this information, only the final calculated Production Ratio or Activity Index value will be saved. In no event will the EPA save any of the data used to calculate the Production Ratio or Activity Index.

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Slide 26
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Slide 27
The Production Ratio calculated using the Wizard is automatically entered in the Production Ratio box and the variable used to calculate the index is included in the “Miscellaneous Information” box.

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Slide 28
The next section in TRI-MEweb reporting is “Source Reduction Activities,” Section 8.10. Source Reduction Activities include activities that reduce the amount of chemical entering a waste stream. Only report Source Reduction Activities that have been newly implemented, in whole or in part, during the reporting year. This is a required field on the TRI Form R for each chemical you report.

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Slide 29
The Source Reduction Activities Page includes the option of either selecting “Not Applicable” or selecting Source Reduction Activities codes from a drop-down list. If your facility did not implement any new Source Reduction Activities during the reporting year, check the “Not Applicable” box.

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Slide 30
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Slide 31
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Slide 32
Checking this box opens a link to Section 8.11 (Optional Pollution Prevention Information). EPA encourages you to use this box to provide information on any barriers your facility might be facing in the implementation of source reduction activities.

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Slide 34
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Slide 35
Up to four Source Reduction Activities can be selected in TRI-MEweb using the dropdown lists provided.

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Slide 36
For example, if the Source Reduction Activity was changing to a mechanical stripping process, select Code W60.

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Slide 37
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Slide 38
Source Reduction Activities are reported using 49 different source reduction codes.

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Slide 39
Six codes were added for Reporting Year 2012 that describe green chemistry or green engineering practices. A complete list of the new green chemistry codes and additional guidance for reporting Source Reduction Activities can be found in the User Guide by following the link on the page.

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Slide 42
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Slide 43
For each Source Reduction Activity, you can select up to three methods that were used to identify it.

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Slide 44
For example, if the Source Reduction Activity was identified through participative team management, select the corresponding code T04.

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Slide 45
For each Source Reduction Activity and Method to Identify an Activity, a button is provided titled “Provide Additional Info (Optional).”

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Slide 46
This button opens a text box that is linked directly to Section 8.11 (Optional Pollution Prevention Information). You can use this to submit additional details, like “A cross-functional team consisting of operations personnel, Environmental Management Operations, and Global Purchasing identified where wastes were generated in our process and then came up with ideas to eliminate or reduce them.”

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Slide 47
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Slide 48
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Slide 49
While you can access the next section of the TRI Form, Optional Pollution Prevention Information, from the link in the previous section on Source Reduction, you can also access it directly. In this section, you can enter details about your facility’s Source Reduction Activities or other steps you’ve taken to reduce releases (e.g., waste treatment).

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Slide 50
You can see that our details about T04 are already included. We can also add details about our Source Reduction activity W60. For example, “We installed grit blasting equipment in place of some of our chemical stripping operations, which has reduced the amount of solvent used and generated as waste. We expect to continue to reduce our use of methylene chloride and may be below the reporting threshold next year.”

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Slide 51
Guidance and tips on reporting Optional Pollution Prevention Information are included in the User Guide and easily accessible from this page.

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Slide 52
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Slide 53
Remember that information not related to pollution prevention can be included in the following section, Section 9.1 Miscellaneous Information.

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Slide 54
Possible topics for this section include: changes in production levels, facility closures, and changes in calculation methods.

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Slide 55
For example, “Overall production has increased due to increased sales.”

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Slide 56
Our submission shown here also includes the variables used to calculate the Production Ratio. Section 9.1 is the last section of TRI-MEweb covered in this tutorial. The rest of the tutorial will explain briefly how to access previously submitted Pollution Prevention Information.

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Slide 57
There are several ways to access TRI pollution prevention information from earlier reporting years. This information can help identify successful P2 practices implemented by facilities reporting in similar sectors or for similar chemicals. Two helpful resources are the TRI pollution prevention web page and the TRI P2 Search Tool. We’ll look briefly at the P2 search tool.

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Slide 58
For example, you can search for all P2 information reported by facilities in the plastics and rubber products manufacturing sector,…

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Slide 59
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Slide 60
…Reporting 1,2,4-trimethylbenzene.

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Slide 66
This search brings up a list of facilities reporting Pollution Prevention in the specified Sector and Chemical, along with their reported P2 information. This information can be sorted on the screen or downloaded in a variety of file types. Facilities whose releases have decreased significantly rise to the top of the search in order to draw attention to P2 efforts that may have been most effective. If you’d like to see detailed information for a specific facility, you can click the “P2 Details” button to reach a detailed P2 report.

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Slide 67
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Slide 68
This pollution prevention report presents the Production Related Waste managed by the facility over time, a comparison to the overall sector, and reported P2 practices.

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Slide 69
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Slide 70 – This concludes the “TRI-MEweb Pollution Prevention and Production Ratio” tutorial.
This concludes the TRI-MEweb Pollution Prevention and Production Ratio Tutorial.

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