GAP Standardized Work Plan Format
In Section 3, “Work Plan and Reporting Templates,” of the Indian General Assistance Program (GAP) 2006 Grant Administration Guidance (71 FR 9547, Feb. 24, 2006) required the EPA Regional Offices to use a standardized work plan format for FY 2007 and beyond for use in working with federally recognized tribal governments and inter tribal consortia in negotiating GAP grant agreements. Since publication in the Federal Register, the work plan format has been revised based on discussions with the Regional Offices.
GAP Standardized Work Plan Format for FY 2007 and Beyond (MS Word, 53Kb) - a fillable format for use by grant recipients.
Description of Standardized Work Plan Format. The structure of the standardized work plan format assists recipients in ensuring that they address applicable regulations in 40 CFR Part 35, Subpart B, EPA’s Indian General Assistance Program Guidelines on the Award and Management of General Assistance Agreements for Indian Tribes (March 9, 2000) (referred to as the “GAP Guidelines”), and the Indian General Assistance Program (GAP) 2006 Grant Administrative Guidance (71 FR 9547, Feb. 24, 2006), and assists EPA in complying with EPA Order 5700.7 “Environmental Results under EPA Assistance Agreements.” The following citations are the specific references for each section of the standardized work plan format:
- Work Plan Component (40 CFR 35.507(b)(2)(i)).
- Environmental Outcomes (40 CFR 35.502 and EPA Order 5700.7).
- Estimated Component Cost and Estimated Component Work Years (40 CFR 35.507(b)(2)(ii)).
- Commitments (40 CFR 35.507(b)(2)(ii)).
- Date (40 CFR 35.507(b)(2)(iii)).
- Outputs and Deliverables (40 CFR 35.507(b)(2)(iii)(9)).
Further information regarding the environmental outcomes, estimated component costs and estimated component work years, and commitments portions of the standardized work plan format is provided below. Additional information beyond what is shown in the work plan format may be required by EPA Regional Offices as part of a complete work plan package (see 40 CFR 35.507 (a)).
Environmental Outcomes. EPA Order 5700.7 “Environmental Results under EPA Assistance Agreements” requires that recipient work plans contain well-defined outputs and, to the maximum extent practicable, well-defined outcomes.
Outputs (or deliverables) refer to an environmental activity, effort, and/or associated work product related to an environmental goal or objective, that will be produced or provided over a period of time or by a specified date. Outputs may be quantitative or qualitative but must be measurable within the time frame for which the work plan is funded.
Outcomes refer to the environmental result, effect, or consequence that will occur from carrying out an environmental program or activity that is related to an environmental or programmatic goal or objective. Outcomes may be environmental, behavioral, health-related or programmatic in nature and must be quantifiable.
Intermediate outcomes are results expected to be achieved within the time frame for which the work plan is funded.
Long-term outcomes are those anticipated results of the work plan component that may not necessarily be achieved within the time frame for which the work plan is funded.
EPA Order 5700.7 also requires assistance agreements to be linked to EPA’s Strategic Plan/GPRA architecture at the goal, objective, and where appropriate, sub-objective level. GAP grants are intended to provide tribes with the resources to develop the capacity to manage environmental protection programs in all media areas. All GAP grants support Goal 5: Compliance and Environmental Stewardship, Objective 3: Improve Human Health and the Environment in Indian country of EPA’s Strategic Plan. However, due to the multi-media nature of the GAP grants, it is important for EPA to be able to identify further linkages to Strategic Plan goals, objectives, and sub-objectives that actions funded under GAP support. EPA Regional Offices will facilitate making these linkages by identifying the most relevant EPA Strategic Plan goals, objectives, and sub-objectives for each component described in the work plan. EPA’s 2006-2011 Strategic Plan is available at http://www.epa.gov/ocfo/plan/plan.htm.
Estimated Component Cost and Estimated Component Work Years. The cost of each work plan component and the work years required to complete must be estimated by recipients. While it is not required, EPA strongly recommends that recipients show estimated costs that can be anticipated and linked to each commitment. This encourages cost accountability, helps tribes and EPA determine if costs seem reasonable, and is consistent with Governmental Accounting Standards Board (GASB) no. 34 [Basic Financial Statements—and Management's Discussion and Analysis—for State and Local Governments (Issued 6/99) ] accounting principles that are supported by the Native American Finance Officers Association.
Commitments. For purposes of tracking how GAP funds are being used by grant recipients, recipients and EPA Regional Offices are required to categorize the range of activities (commitments) into the capacity development areas listed below. These categories reflect the key areas in which GAP funds are intended to build environmental management capacity (Section II (A), GAP Guidelines, March 9, 2000). The information collected here enables EPA to more accurately and consistently report the range and quantity of activities related to building capacity in these areas for communication with tribal governments and other parts of the federal government. Categorization of activities also enables more precise coordination with other parts of EPA on current tribal activities and potential capacity building needs. Each work plan should state the primary or principal category being developed for each work plan component, as well as for each activity, based on the following categories:
- Legal - activities include the development of a legal and enforcement infrastructure (e.g., codes, regulations, ordinances, and standards that can be used to implement management policies and guidelines).
- Enforcement and Compliance - activities develop the capacity to perform the inventories, compliance reviews, and inspections needed to ensure compliance with environmental policies and guidelines.
- Technical and Non-Administrative - activities develop technical skills for environmental management, such as monitoring and analysis, baseline assessment, data management, quality assurance procedures, and emergency response systems.
- Communications - activities develop the capacity to communicate about environmental issues with the community, tribal executives, the regulated community, and other government entities.
- Administrative - activities develop the capacity and procedures for managing and accounting for program funds, including procedures for staffing and training, management of office resources and personnel, and communication with other tribal government agencies concerning program procedures and practices.
- Solid and Hazardous Waste Implementation - activities may include, but are not limited to, removal of abandoned vehicles, scrap metals and used tires, planning and conducting household hazardous waste cleanups, establishing recycling collection areas and support facilities, and open dump cleanups.