WPC A 2 ZB2< HP DeskJet 500x6X@KX@#d6X@K@#headerheader  (# ` hp x (#footnote texfootnote text 2|r<@Default ParaDefault Paragraph Font;;#XP\  PQXP##C\  PQP#footnote reffootnote reference>>#XP\  PQXP##XP\  PQXP#page numberpage number; ;#XP\  PQXP##XP\  P QXP#footerfooter  (#  (# 2^0x6X@KX@<6X9`(CourierXd6X@K@<6X9`(Courierd6X@K@<6X9`(Courier:s2PCXP02A`HelveticaXXP\  PQXP\  `*Times New Roman (TT)XC\  PQP\  `*Times New Roman (TT)XP\  PQXP\  `*Times New Roman (TT)XXP\  PQXP\  `*Times New Roman (TT)XXP\  PQXP\  `*Times New Roman (TT)XXP\  P QXP\  `*Times New Roman (TT)X2#|Tk1 td UUUUUUUUUUUUU ,,,888EEEQQQaaaqqq 0 t,,@87776?666?552?1110?000000/?////?À/À/ ///.?. ?......ǀ.À.... . . . . - - ?-?-?-? !?  >??  |>??  ~>??  ?? ????? ? ? ??p?? ? ??À8?|?   ?? ? ?? ? ?? ? ?   { @  ǀ v ?À ?? <?  0 0 πǀ 0À ? ? ?p~ ?? ??? ??? ?? ?    ??'ǀ ǀ >     ?p?? À? > ?~? ? `   '? ?   g??c??c?c??|b~?? | b? ?Ab?1? a`? ab?9 !b? bA ~?@ |?9 x?0` @p@ @p? 00 @ @ ?'@ @? `?   ? ?   ??  ?      ?s  ?0? ? ?  ?À?߀ ??>?? `? _ ???? c?8? x x? x? x   ? ??  >x  >?83  s?????><ǀ 8x >ǀ 8  ;0 ?A`?? ???????>><8??8|?0?????? x?0??8??c aÃ? p 8<π8 @~??????????????????????|????~?~??????????????????????????????????ǀ??ǀ??À??>??>??<?|?|?|?x?????{??????????????????????????????>???????? ????????????????????????????????????????????@#d6X@K@#   h  Figure 1  Figure 1 y 4Xh t}dTEST.PCX 4y #:s2PCXP# TECHNICAL OVERSIGHT COMMITTEE  59 Woodfin Place Asheville, NC 28801 FAX 7042516890 October 31, 1996 REQUEST FOR PROPOSALS (RFP): F 1990 EMISSION INVENTORY (EI) ENHANCEMENTS FOR THE SOUTHERN APPALACHIAN MOUNTAINS INITIATIVE (SAMI) ( On behalf of SAMI, this memorandum transmits an RFP that may be of interest to you or your organization. Proposals are due at the address shown above no later than 5:00 p.m. EST on November 18, 1996. SAMI can budget up to $150,000 for the scope of work described in Section VIII below. Due to a competitive selection process, however, the contract may be for less than $150,000. An electronic file of emissions data is deliverable no later than 120 days after contract award, with a final report deliverable no later than 150 days after contract award. In the event that responders believe they can add significant value to the work described in Section VIII, responders are invited to comment and provide their estimates on the need for additional money and/or time. SAMI does, however, reserve the right to reject proposals which fall outside of the constraints outlined in this paragraph and in Section VII below for the work defined in Section VIII. If you or your organization is interested in and qualified (see "Qualifications" in section IV) to respond to this RFP, please arrange to have representation on a November 12, 1996 conference call. The call will begin at 4:30 p.m. EST and end no later than 5:30 EST. The call in number is 2022608330 followed by the access code 4030#. So that all interested responders have equal access to information, this call will be your ONLY opportunity for RFP clarification. SAMI staff, along with EI subcommittee and TOC members will be on the call to answer your questions. I. SAMI Background SAMI is a nonprofit organization whose goal is to provide a regional strategy for assessing and improving air quality, based on sound science, through a public and private partnership. This voluntary effort focuses on regional air quality issues in the Southern Appalachian Mountains. SAMI is a partnership of eight state environmental regulatory agencies (AL, GA, KY, NC, SC, TN, VA, WV), several federal agencies, industries, academia, environmental organizations, and other stakeholders across the region. SAMI is in the process of building an integrated assessment framework (IAF) that will project the environmental and socioeconomic responses of compliance with the Clean Air Act Amendments of 1990, and to additional changes in air emissions resulting from various other emission management options (EMOs). SAMI developed peerreviewed reports describing the current state of knowledge as it pertains to the air quality related values of the Southern Appalachian region. The reports are either draft or final and they focus on 1) Emissions Inventories, 2) Air Chemistry and Transport, 3) Acid Deposition effects to Aquatic resources, 4) Acid Deposition effects to terrestrial resources, 5) Ozone effects to terrestrial resources, 6) Visibility degradation, 7) and an IAF design. Reports of interest can be downloaded from the SAMI portion of the Geographic Initiatives Section of EPA's Technology Transfer Network Bulletin Board System. For information on how to download, contact Susan Martin at 4045629115. The recommendations appearing in these reports have not yet been endorsed by the SAMI membership, therefore, respondents should not be constrained by any recommendations presented in these reports. II. The Integrated Assessment Framework (IAF) The IAF is divided into six scientifically linked modules: 1. Base year Emission Inventory, Emission Projections, and Control Costs 2. Air Chemistry and Transport 3. EffectsAcid Deposition (Aquatic & Terrestrial) 4.Ozone (Vegetation) 5.Visibility 6. Socioeconomic consequences III. The purpose of this RFP This RFP is for the enhancements needed in the 1990 base year emission inventory referred to in module #1 of Section II above. The enhanced inventory will serve as input, in some instances to the Air Chemistry and Transport module and it will also be used for effectiveness demonstrations of various EMOs. The base year inventory will consist primarily of the OTAG inventory, the TVA SO2 inventory, the National Particulate inventory for PM and NH3, the EPA interim inventory, and other data sources that should be identified in your proposal. SAMI requires improvements to the base year inventory that are consistent with the tasks identified in Section VIII below.Other tasks, not included in this RFP, have been identified by the emission inventory subcommittee to include the development of emission projection tools and estimates of direct costs of controls for reducing air emissions that are consistent with proposed EMOs. These tasks may be addressed with future RFPs. Any modeling of emissions inventories will remain the purview of the SAMI modeling subcommittee, and as such, are not included in this RFP. IV. What to include in each response  Technical Proposal (< or = 15 pages) Section VIII below should be strictly followed so that the proposals may be evaluated with consistency and so that misinterpretation is minimized. Responders are invited to raise additional and appropriate issues and challenges pertaining to base year emissions inventory enhancements that have not been addressed in Section VIII. If a respondent cannot fulfill a stated task, or if the respondent feels that a task is not applicable, state the reason for such clearly. If a respondent has performed work previously which seems applicable to the stated tasks, respondent is encouraged to describe how that work is applicable. The technical proposal should not be more than 15 pages and its preparation shall be at the expense of the respondent.  Qualifications (< or = 5 pages) So that SAMI can evaluate each bidders' qualifications, each response shall list all of the previous work performed by the firm/project manager/key personnel as it relates to the development of national air quality emission inventories. In 5 pages or less, this information shall include the purpose of the inventory, the pollutants, the source categories, and the geographic coverages. Also provide the name of the organization for which the work was performed as well as a contact person familiar with the quality of the deliverables. SAMI reserves the right to contact any firm or person supplied as a result of this information. SAMI also reserves the right to reject responses which do not appear to have the qualifications needed to perform the specific work in Section VIII below. Resumes (< or = 5 pages) Include in 5 pages or less, the resumes of key personnel that will be committed to the project. Identify, in the body of the technical proposal, the proportion of the work to be carried out by these individuals. Client Disclosure All responses shall include, for clients from 1991 to present, the following client disclosure information; 1) Client name, 2) type of project/work, 3) client contact and phone number. SAMI reserves the right to contact any company or person supplied as a result of this information. Format and deadlines for responses One hardcopy of each response must be received at the 59 Woodfin Place Asheville, NC address no later than 5:00 p.m. EST on November 18. A Wordperfect 5.1 version of each response should also be provided either on a floppy disk to the same address, or via Email to Leslie Cox at "cox@aro.ehnr.state.nc.us". One each hard copy should also be mailed to the emissions inventory subcommittee list attached to this RFP. SAMI reserves the right to reject responses received after 5:00 p.m EST on November 18. V. Other Requirements for consideration Signature and Accuracy of Proposal All responses shall be signed by an authorized representative. This signature signifies agreement and compliance with all requirements set forth in this RFP except where specifically noted in the response. This signature also represents and warrants that the information has been checked for errors and omissions, that the costs stated in the proposal are correct and as intended, and that the information is a complete and correct statement of the costs for performing the work , furnishing the labor, supplies, and materials to complete the tasks. Clarification of Information SAMI reserves the right to contact any bidder in order to clarify any point in a response or to obtain further information needed to evaluate a particular response. SAMI also reserves the right to contact companies and names supplied in connection with Section IV above. Once the criteria for contract award (see Section VI below) are applied to each proposal, certain respondents may be asked to make an oral presentation or demonstration to SAMI for additional clarification. Use and Disclosure of Information The issuance of this RFP and the receipt of proposals in response to this RFP shall not, in any way, cause SAMI to incur any liability, financial or otherwise. SAMI assumes no obligation to reimburse or in any way compensate any respondent for losses or expenses incurred in connection with their response to this RFP. Any response to this RFP becomes the public property of SAMI and as such, will be distributed to SAMI members involved in the proposal review process. SAMI reviewers understand SAMI's policy not to distribute proposals, however, some are subject to public access legislation so SAMI cannot guarantee confidentiality. VI. Criteria used for proposal evaluation and contract award SAMI's TOC aided by SAMI's EI subcommittee will evaluate the responses based upon the following criteria and not necessarily in the order listed here. SAMI will entertain all proposals, however SAMI reserves the right to reject responses which are inconsistent with the any of the requirements set forth in Sections IV, V, VI, VII, and VIII. a.) completeness of response relative to the information requested in Section IV, V, VI, VII, and VIII  b.) project costs and supporting documentation including recommendations to lower costs  SAMI reserves the right to reject responses which exceed $150,000 for the tasks described in Section VIII. c.) technical approach and means to minimize uncertainty d.) product delivery schedule SAMI reserves the right to reject responses which extend beyond the dates specified in Section VII below. VII. Budget and Schedule Constraints Budget The SAMI budget for assembling, integrating, and running the entire IAF has been estimated to be $23 million. The comprehensive emissions inventory module, including emission projections and control costs, may be a substantial portion of the overall SAMI budget. The funding for work to be performed in accordance with this RFP, which is solely for base year emissions inventory enhancements, is currently estimated not to exceed $150,000. SAMI will look favorably upon proposals that avoid duplication of effort with existing inventories from programs such as OTAG, TVA, EPA, and the National Particulate Inventory, and that explain the cost savings derived from using information, products, tools, and/or data from these or other ongoing efforts. SAMI anticipates receiving inkind services from, at a minimum, the 8 SAMI states, and will rely upon the contractor to work in conjunction with an established emissions inventory SAMI contact at each state. Schedule The SAMI schedule for assembling, integrating, and running the entire IAF has been estimated not to extend beyond June, 1998. The tasks in Section VIII of this RFP will require an electronic file of emissions data no later than 120 days after contract award, with a final report deliverable no later than 150 days after contract award. In the event that responders believe they can add significant value to the work described in Section VIII, responders are invited to comment and provide their estimates on the need for additional money and/or time. SAMI does, however, reserve the right to reject proposals which fall outside of the constraints outlined in this Section for the work described in Section VIII below.  VIII. Scope of Work Introduction The contractor shall enhance the existing SAMI base year emission inventory through specified areas of improvement detailed in this Section. The enhanced emission inventory will be used as the basis for air quality modeling simulations and EI projections, both of which will be used to evaluate proposed EMOs aimed at reductions in ozone, acid deposition, and visibility impairment. As such, and to the extent possible, the EI enhancements contractor shall coordinate with the atmospheric modeling contractor as detailed in Tasks II and III below. Task I Work Plan Within 10 days after contract award notification, the contractor shall plan to attend a meeting or a conference call with SAMI staff and the EI subcommittee in order to finalize a work plan using the RFP proposal as an outline. The product from this task will serve as the scope of work for the contract as well as the work plan for contract management and administration. Task II Emission Inventory Improvements The contractor shall improve the emission inventory developed for SAMI by Pechan under EPA Contract Number 68D30035, Work Assignment Number 165. Pechan's report can be downloaded from the SAMI portion of the Geographic Initiatives Section of the EPA Technology Transfer Network Bulletin Board System (for downloading instructions contact Susan Martin at 4045629115). The objectives of the improvements anticipated under this Scope of Work will result in an emission inventory with the following characteristics; Base year = 1990 Pollutant coverage = VOC, NOx, CO, SO2, primary sulfates and nitrates, PM10, PM2.5, NH3, elemental carbon, and organic carbon, base cations Sources = point, on road mobile, nonroad mobile, area, biogenic, and other natural Geographic coverage = OTAG's modeling domain: 37 states plus the District of Columbia  Spatial resolution = county level with finer resolutions for modeling (see below) The contractor shall consider all available sources of emission inventory data in developing the improved emission inventory. In particular, the contractor shall utilize the OTAG inventory, the TVA inventory, and EPA's National Particulate Inventory. These, as well as, other data resources identified by the contractor shall be used to update the emission inventory. Emphasis shall be on the large point sources (point sources emitting more than 300 tons/year of the pollutants specified above except for CO where the emissions should exceed 3000 tons/year) and major area sources (area source categories that include greater than 5% of the emissions from any pollutant specified above). For the large point sources, the emphasis will be on actual emissions data supplied by the source and verified by the State. All data developed under this task shall be provided to the State for review prior to inclusion in the SAMI emission inventory. Special emphasis shall be placed on coordination with the eight SAMI states. In addition to utilizing the data resources mentioned above, the contractor shall solicit and obtain existing data from the States. The contractor shall document for its final report all of the activities undertaken while fulfilling this Task. The contractor shall make the following specific improvements to the existing SAMI inventory; ` add elemental carbon and organic carbon ` in cooperation with the SAMI modeling contractor, develop the inventory data necessary to estimate/calculate primary and secondary sulfates and nitrates ` add non road mobile source SO2 emissions ` add base cations Task III EI Modeling inputs Upon completion of Task II and no later than 120 days after contract award, the EI contractor shall provide the inventory in a format suitable for model input. The contractor shall assume the following in developing the model input files;  ` Temporal allocations: The contractor shall provide emission inventory estimates on both an annual and typical daily basis. It should be possible to aggregate the daily emissions to analyze any seasonal emissions of interest. Temporal allocations below daily, (i.e. hourly) shall be the responsibility of the atmospheric modeling contractor. ` Spatial allocations: Allocate the county level emissions to the OTAG 12km grids. For 10 metropolitan areas (to be specified after contract award), further allocate emissions to a 4 km grid. For purposes of proposal preparation, assume that each 4 km allocation will be for an 80 X 80 km area. ` Speciation: Any speciation beyond the pollutants specified in "pollutant coverage" above, shall be the responsibility of the atmospheric modeling contractor. ` Point Source Data Elements: The following data elements shall be provided for all major point sources; location, stack height and diameter, exit gas temperature, volumetric flow rate, emissions, inservice date, control device type, control device efficiency for each pollutant. ` Area Source Data Elements: The following data elements shall be provided for all major area sources; emissions, control(s) used, and control efficiency. The contractor shall suggest additional point and area source data elements, as well as data elements that should be reported for mobile, biogenic, and natural sources. Task IV Additional Work Under this task, the contractor is authorized to develop time and dollar estimates for the work, however, the contractor is not authorized to do the work. The contractor shall develop an estimate for adding PM1.0 emissions to the base year inventory. The estimate shall include an assessment of the method that would be used and present an indication of the reliability of the resulting emissions. The contractor shall also develop an estimate, using $5000 and $20,000 funding levels, for evaluating the uncertainty of the emissions inventory developed under this contract. Discussions on how the base year uncertainties propagate to projected inventories should also be included. The contractor shall specify techniques that would be used for each funding level and an assessment of the reliability of the uncertainty estimates. Task V Final Report A final report is due no later than 150 days after contract award. The final report shall include the sources of existing data, the sources and nature of data review and revision, the uncertainty and PM1.0 addition estimates, etc. IX.  Deliverables Taskdays after contract award  I within 10  III120 IV & V150  SAMI Emissions Inventory Subcommittee (as of 10/30/96) Chair Cal Ogburn Carolina Power & Light P.O. Box 326 New Hill, NC 27562 p: 9193623585 f: 9193623266 E: calvin.ogburn@cplc.com Vice Chair Bill Kuykendal EPAAQPS MD 14 RTP, NC 27711 f: 9195410684 E: kuykendal.bill@epamail.epa.gov Secretary Cathy Rhodes NPS P.O. Box 25287 Denver, Colorado 80225 f: 3039622822 E: cathy_rhodes@nps.gov Joey Levasseur US EPA R4 100 Alabama St. NW Atlanta, Ga. 30303 f:4045629019 E: levasseur.joey@epamail.epa.gov Marc Worth Public Service Company of NC, Inc. P.O. Box 620 Asheville, NC 28802 f: 7042586243 E: none Mike Teague Hunton & Williams P.O. Box 19230 Washington, DC 20036 f: 2027782201 E: mteague@hunton.com Bob GussmanP.H. Glatfelter Co. P.O. Box 200 Pisgah Forest, NC 28768 f: 7048772385 E: none Arthur Smith Sierra ClubTN Chapter 100 Otavi Drive Kingsport, TN 37664 f: none E: none Mr. Kevin Snape Clean Air Conservancy 1360 W. 9th Street, Suite 400 Cleveland, Ohio 44113 f: 2165231112 E: cac@acclink.com Randy Eminger CEED 6900 I40 West, Suite 320 Amarillo, Texas 79106 f: 8063599155 E: RandyE2845@aol.com  Mr. John Benedict Office of Air Quality DEP 1558 Washington Street, E Charleston, WV 25311 f: 3045581222 E: none Mr. Tom Ballou Virginia Dept. of Environmental Quality 629 E. Main Street Richmond, VA 23219 f: 8046984510 E: tballou@deq.state.va.us Mr. Phil Davis Alabama Dept of Environmental Management P.O. Box 301463 Montgomery, Al 361301463 f: 3342793044 E: pdd@adem.state.al.us Mr. Marvin Lowry Georgia Dept. of Natural Resources4244 International Pkwy Suite 120 Atlanta, Ga. 30354 f: 4043637100 E: marvin_lowry@mail.dnr.state.ga.us Ms. Diana Hogan Kentucky Dept. for Environmental Protection 803 Schenkel Ln. Frankfort, KY 40601 f: 5025733787 E: hogan@mail.nr.state.ky.us Nandita Bandyopadhyay Tennessee Div of Air Pollution Control 401 Church St. L&C Annex 9th floor Nashville, TN. 37243 f: 6155320614 E: nandita@airalpha.engr.utk.edu Sheila Holman NCDEHNR PO BOX 29580 Raleigh, NC 276260580 f: 9197157476 E: sheila_holman@aq.ehnr.state.nc.us William P. Brantley South Carolina Department of Health and Environmental Control 2600 Bull Street Columbia, SC 29201 f: 8037344556 E: brantlwp@columb31.dhec.state.sc.us modeling subcommittee chair Eldewins Haynes Duke Power 13399 Hagers Ferry Road (MG03C4) Huntersville, NC 28078 f: 7048755493 E: emhaynes@dpcmail.dukepower.com  effects subcommittee chair Pat Brewer TVAWarehouse 5H Chattanooga, TN 374022801 f: 4237512463 E:idv7e@mhstva.attmail.com monitoring subcommitte chair Bill Jackson National Forests in NC 160A Zillicoa St. Asheville, NC 28802 f: 7042574263 E:/s=w.jackson/ou1=r08f11a@mhsfswa.attmail.com Technical Oversight Committee (TOC) Chair Doug Neeley US EPA R4 100 Alabama St. NW Atlanta Ga. 30303 f: 4045629095 E: neeley.doug@epamail.epa.gov SAMI Coordinator Leslie Cox 59 Woodfin Place Asheville, NC 28801 f: 7042516890 E: cox@aro.ehnr.state.nc.us TOC Coordinator Tom Elmore 25 Heritage Dr. Asheville, NC 28806 f: 7042516353 E: tom@landofsky.org TOC and subcommittee support Susan Martin US EPA R4 100 Alabama St. NW Atlanta, Ga. 30303 f: 4045629095 E: martin.susan@epamail.epa.gov