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• ACRES Reporting
• All Appropriate Inquiries (AAI) Reporting Checklist
• Closeout
• Getting Started
• Mailing Address
• MBE/WBE Reports
• Payment Request
• Property Approval
• Quality Assurance Project Plan (QAPP)
• Quarterly Progress Report
• Site Specific Sampling and Analysis Plan (SAP) 

Getting Started

• Learn about grantee guidelines for key tasks and concepts as well as process flow charts and check lists.

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Property Approval

• Submit to your PO:
  • Instructions for filling out form
  • Questionnaire for Hazardous Substance Sites(5 pp, 72 K, September 2020)
  • Questionnaire for Petroleum Sites(5 pp, 72 K, September 2020)
• Due prior to use of grant funds on specific property (PO approval required).

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Quality Assurance Project Plan (QAPP) Template

• Submit to your PO:
  • Quality Assurance Project Plan (QAPP) Template
• Due at least 30 days prior to the initiation of the first project activity involving the collection of environmental samples (PO approval required).

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All Appropriate Inquiries (AAI) Reporting Checklist

• Submit to your PO:
  • AAI Reporting Fact Sheet and Checklist
• Signed checklist must be submitted with each completed Phase I report.

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Site Specific Sampling and Analysis Plan (SAP) Template

• Submit to your PO:
  • Site Specific Sampling and Analysis Plan (SAP) Template
• Due at least 30 days prior to the initiation of each site sampling and analysis investigation (PO approval required).

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Progress Reporting

• Submit to your PO:
  • Quarterly Progress Report Templates
    • Assessment, Cleanup, RLF
    • Job Training
• Due on a quarterly basis: Jan 30, April 30, July 30, October 30
• Cleanup grant recipients are encouraged to submit via ACRES Reporting (see below).

• Submit to ACRES (Assessment, Cleanup, and Redevelopment Exchange System):
  • ACRES Reporting
    • Current Users - Login to ACRES

    • New Users - Register for ACRES by clicking "One Time Registration"

• All grantees are strongly encouraged to submit Property Profile forms via ACRES

• Submit to Hana Hyland with a courtesy copy to the Grants Specialist [links to MAILING ADDRESS at end of doc]
  • MBE/WBE Reports (under old MBE/WBE Program for grants awarded prior to May 2008)
    • MBE/WBE Reporting Forms
• Preferred method is to email a pdf file to R3_MBE-WBE_Reports@epa.gov with a courtesy copy to your PO and the grants specialist (thomas.tanya@epa.gov).
• Due on an annual basis by October 30th of each year

• Submit to US EPA:
  • Federal Financial Report SF 425

Luis Rivera (rivera.luise@epa.gov) can be reached at 702-798-2495

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Payment Request

If your municipality or organization is registered in and use ASAP.gov for Federal government payments, you must request payment though this system.

Payment requests can be faxed to: 702-798-2495

Randy Juan (juan.randolph@epa.gov) can be reached at 702-798-2426

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Closeout

Closeout reports must be submitted no later than 90 days after the end of the cooperative agreement period of performance.

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Mailing Address

EPA Contact (Mail Code)
U.S. EPA
1650 Arch Street
Philadelphia, PA 19103-2029

EPA Contact Mail Codes:
Your Brownfields Project Officer:     3HS51
MBE/WBE Reporting:                             3DA10
Grant Specialist:                                       3PM70