Information on Receiving International Grant Payments
- Important Information about International Grant Payments
- Payment Instructions for Electronic Funds Transfer (EFT)
- Reporting Requirements
Important Information about International Grant Payments
Recipient organizations should request only those funds required to meet immediate disbursement requirements and must disburse funds as soon as possible to minimize federal cash on-hand in accordance with Title 2: Grants and Agreements, Part 200-Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, Section 200.305 which reads:
§200.305 Federal Payment.
(1) The recipient or subrecipient must be paid in advance, provided it maintains or demonstrates the willingness to maintain both written procedures that minimize the time elapsing between the transfer of funds and disbursement by the recipient or subrecipient, and financial management systems that meet the standards for fund control and accountability as established in this part. Advance payments to a recipient or subrecipient must be limited to the minimum amounts needed and be timed with actual, immediate cash requirements of the recipient or subrecipient in carrying out the purpose of the approved program or project. The timing and amount of advance payments must be as close as is administratively feasible to the actual disbursements by the recipient or subrecipient for direct program or project costs and the proportionate share of any allowable indirect costs. The recipient or subrecipient must make timely payments to contractors in accordance with the contract provisions.
Payment Instructions for Electronic Funds Transfer (EFT)
International grant recipients are required to receive payments via electronic funds transfer (EFT). EFT will electronically transmit your payment request from the U.S. Treasury to your local bank in U.S. currency.
To enroll in EFT, international grantees must complete the Electronic Payment Designation Form for International Disbursements and email it to EPA’s RTP Finance Division at RTPFC-Grants@epa.gov.
- Electronic Payment Designation Form for International Disbursements – Form requires update, makes reference at the bottom to email signed form to lvfc-grants@epa.gov
- EPA’s RTP Finance Division at RTPFC-Grants@epa.gov
To request payment, international grantees must complete EPA's Payment Request for Grants/Cooperative Agreements and email it to EPA’s RTP Finance Division at RTPFC-Grants@epa.gov. Please refer to the Instructions for EPA's Payment Request Form and when completing this form. Please provide an e-mail address, if available, so we can inform you of payment or any problems with your payment request.
- Instructions for EPA's Payment Request Form - Form requires update. References to LVFC.
For first time payment requests : EPA's RTP Finance Division will test the transaction on your first payment request by submitting a $5,001 partial payment to ensure all the information is correct. You will be notified once EPA’s RTP Finance Division completes the transaction. Upon verification that the funds were deposited into your account, we will submit the remainder of your request.
Note : The bank in your country (where you hold your account) may initiate a fee for processing the electronic transfer of funds. This fee is usually subtracted from the total amount of the transfer and will vary from bank to bank. Please review your bank fee policies; EPA does not compensate for bank fees.
Reporting Requirements
All international grantees are required to complete a Federal Financial Report SF 425 (xlsx) within 90 days from their budget period end date.
Please email the completed report to EPA’s RTP Finance Division at RTPFC-Grants@epa.gov.
This report must be submitted as a final report to financially close out your EPA assistance agreement. No expenses may be incurred on your agreement after the budget period end date specified. If an extension of time is necessary, please notify your EPA project officer.