An official website of the United States government.

EPA Federal Information Systems

The term "information system" (defined in OMB Circular A-130, (6)(Q)) means a discrete set of information resources organized for the collection, processing, maintenance, transmission and dissemination of information, in accordance with defined procedures, whether automated or manual. 

Systems that include a link in the "EPA System of Records" column have a Privacy Act System of Records and published notices in the Federal Register.

Systems that include a link in the "Privacy Impact Assessments" column contain identifiable information about members of the public. Systems noted below as having an "Internal" Privacy Impact Assessment involve EPA employees only.

  • More Information about Privacy Impact Assessments

    The Environmental Protection Agency recognizes the importance of protecting the privacy of individuals, especially as it modernizes and develops its systems and desktop applications. Privacy issues must be addressed when systems are being developed and privacy protections must be integrated into the development life cycle of automated systems. The Privacy Impact Assessment (PIA) is the tool for addressing privacy issues. The PIA process provides a means to assure compliance with applicable laws and regulations governing the privacy of individuals.

    The E-Government Act of 2002 and the Office of Management and Budget implementing guidance require federal agencies to make PIAs that collect information from or about the public available through some mechanism (website, Federal Register, other). EPA determined that posting PIAs subject to the E-Gov requirement on the Agency's website is the most practicable form of public disclosure.

Name of System Managing Office SORN# Sensitive PII Non-Sensitive PII Employee Public PII Elements Privacy Impact Assessments
Correspondence Management System (CMS) OA EPA-22   X X X Name, Address, Tel. No., Email, Fax No. Correspondence Management System (CMS)
SAB Contacts OA EPA-58   X   X Name, Address, Tel. No., Cell Phone No., Employment Info., Home Email, Emergency Contact Info., Fax No. SAB Contacts
Title VI Complaints OA N/A   X X   Name, ID #, State, Location, Tel. No, Employee ID, Employment Info, Case ID # Internal
Invitation Requests OA N/A   X X   Name, Address, Tel. No., Personal Cell, Home Email, Fax No. This system is no longer being used and should be decommissioned, LPO will confirm.
EPA Action Management System (EAMS) OA N/A   X X X Name, Office Location, Office Tel. No., Office Email and Address EPA Action Management System (EAMS)
Cision and Campaign Monitor OA N/A   X X X Name, Web Address, Employee Name, Email Address, Journalist Name CISION and Campaign Monitor
Vendor Project Management Database System (VPMDS) OA N/A   X   X Name, Email, Address, Vendor Names, Address, Phone No. VPMDS PIA Information
Reasonable Accommodations Management System (RAMS) OA EPA-73 X X X   Name, medical Reasonable Accommodations Management
Office of Multimedia OA N/A   X X X Photos and recordings Office of Multimedia PIA
Event Brite OA EPA-67   X X X Name, Address, Tel. No., Employee ID, Personal Cell No., Home Email, Employment Info, Other Event Brite
iCompliants OA EPA-80 X X   X Name, Address, DOB, Work Address, Job Title, Office, Email Address iComplaints
Social Media Content Management System OA N/A   X X   Name, EPA Email Address Internal
Research on Customer Participation in Lead Service Line Replacement Programs OA N/A   X X X EPA email address, Property Address Research on Customer Participation in Lead Service Line Replacement Programs
Insider Threat Program (ITP) OA N/A X X X   Personnel names, email addresses, usernames, financial information Internal
Coal Combustion Residuals (CCR), Water Quality, and Fetal Health OA N/A   X   X  Mother’s names, mother’s date of birth, children’s names, and local home address Coal Combustion Residuals (CCR), Water Quality, and Fetal Health
Light Duty In-Use Vehicle Testing Program OAR EPA-60 X X   X Name, SSN, Address, VIN Number, Tel. No., Personal Cell Phone No., Driver's License No. Light Duty In-Use Vehicle Testing Program
Engine and Vehicle Exemptions System (EV-ES) OAR EPA-65   X   X Name, Address, Email, Tel. No., Employee ID, Vehicle Identification No. Engine and Vehicle Exemptions System (EV-ES)
National Center for Radiation Field Operations (NCRFO) LAN GSS OAR N/A   X   X Visitors names National Center for Radiation Field Operations (NCRFO) LAN GSS
Electronic Greenhouse Gas Reporting (eGGRT) OAR N/A   X   X Name, Address, Email Electronic Greenhouse Gas Reporting (eGGRT)
Clean Air Markets Division Business System (CAMDBS) OAR N/A   X   X Name, Business Address, Business Phone, Business Clean Air Markets Division Business System (CAMDBS)
 Air Quality System (AQS) OAR N/A   X   X Name, Business Contact Information

Air Quality System (AQS)

Emissions Inventory System (EIS) OAR N/A   X   X Name, Business Contact Information

Emission Inventory System (EIS)

Section 608 OAR EPA-75   X   X Technician name, Address, Contact Info., Telephone No., Email, Type of Certification, Site of Certification, Year of Certification

Section 608

OAP Salesforce

Energy Star
OAR N/A   X   X

First Name, Last Name, Email Address, Street address and Zip Code

OAP Salesforce

Energy Star

New Alternatives Policy (SNAP) GuideMe (ADC 3434 and 3661) OAR N/A   X   X Name, Phone Number, Email Address New Alternatives Policy (SNAP) GuideMe (ADC 3434 and 3661)
RaterPRO OAR N/A   X   X Home, photos RaterPRO
OARM Data Mart OMS-ARM N/A X     X Financial OARM Data Mart
HQ Physical Acess Control System (HQ PACS) OMS-ARM EPA-62 R X X X   Name, SSN, DOB, Fingerprints, Address, Tel. No., Employee ID, Badge No. EPASS
OARM Agency Asset Management System (AAMS) OMS-ARM EPA-41 R   X X   Name, Workforce ID, Tel. No., Email OASIS
Office of Administrative Law Judges Case Records System OMS-ARM EPA-66 X X X X SSN, Financial, Medical, DOB, Name, Race, Fingerprints, Address, Tel. No., Home Email, DOB, Fax No. Office of Administrative Law Judges Case Records System
EPA Identification Card Record OMS-ARM EPA-19 X X X   DOB, Name, Tel., No., Badge No, Other. EPA Identification Card Record
Employee Counseling & Assistance Program Records OMS-ARM EPA-27 X X X   Medical, Name, Tel. No. Employee Counseling & Assistance Program Records
Wellness Program OMS-ARM EPA-3 X X X   Medical, Name, SSN, Address, Tel. No., DOB, Emergency Contact Info., Case ID No., Partial SSN Wellness Program
Acquisition Training System OMS-ARM EPA-31   X X   Name, Address, Tel. No., Email, Employee ID Acquisition Training System
*Office of Administrative Services Information System (OASIS) OMS-ARM EPA-41 X X X   Name, Financial, SSN, Medical, DOB, Address, Tel. No., Driver's License No., Contact Info., Employee ID, Home Email, Case ID No. Office of Administrative Services Information System (OASIS)
Child Care Tuition Assistance Program Records OMS-ARM EPA-49 X X X   SSN, EIN, Name, Address, Tel. No., Salary, Child Name, Child Age Childcare Tuition Assistance Program
Federal Retirement Benefits Calculator System (FRB) OMS-ARM EPA-55 X X X   Financial, SSN, DOB, Name, Address, EIN, Tel. No., Driver's License No., Contact Info., Personal Cell Phone No., Home Email, Employment Info., Case ID No., Partial SSN Federal Retirement Benefits Calculator System (FRB)
EZ-Hire OMS-ARM EPA-56 X X X X SSN, Financial, DOB, Name, Address, Tel. No., Personal Cell Phone No., Home Email, Evaluations, Employment Info., Partial SSN EZHire
Telework OMS-ARM EPA-61 X X X   Medical, Name, Address, Tel., No., Personal Cell Phone No., Employment Info. Telework (PDF)
EPA Personnel Access and Security System (EPASS) OMS-ARM EPA-62 X X X   Name, SSN, DOB, Fingerprints, Address, Tel. No., Employee ID, Badge No. EPA Personnel Access and Security System (EPASS)
Labor & Employee Relations Information System (LERIS) OMS-ARM EPA-68 X X X   DOB, Address, Tel. No., Medical, Banking Name, Evaluations, Employment Info. Labor & Employee Relations Information System (LERIS)
EPA Acquisition System (EAS) OMS-ARM EPA-86   X X   Name, Tel. No. EPA Acquisition System (EAS)
National Environmental Publication Internet Site (NEPIS) OMS-ARM N/A   X   X Name, Address, Tel. No., Email National Environmental Publications Internet Site (NEPIS)
Case Application for Debarment and Suspension (CADS) OMS-ARM EPA-33 X X X X Name, Address, SSN, Tel. No., Home Email, DOB, Case ID No. Case Application for Debarment and Suspension (CADS)
HRLOB OMS-ARM EPA-1 X X X X Name, Address, Tel. No., DOB, Emergency Contact Info., Evaluations, Employment Info., Drivers License No., SSN, Medical Financial HRLOB
Emissions Inspection & Maintenance Records for Federal Employees Parking at Federal Parking Facilities OMS-ARM EPA-GOVT-1   X X X Name, Tag No., Registration No. Emissions Inspection & Maintenance Records for Federal Employees Parking at Federal Parking Facilities
OMS RTP LAN GSS OMS-ARM N/A X X X   Name, Address, Phone, DOB, SSN, Financial OMS RTP LAN GSS
Personnel Security System (PSS) 2.0 OMS-ARM EPA-83 X X X   Employees name, SSN, Phone Number, Address, Telephone number, Date of Birth, Credit information, Email address, finger print, driver’s license, passport information, bank account number, emergency contact information PSS 2.0

Next Generation Grants System (NGGS)

OMS-ARM EPA-53 X X   X Fellowship Information (eg. SSN, Address), Name and Address of sponsor school, Name of school adviser, EPA adviser information Next Generation Grants System (NGGS)
*Fleet Access OMS-ARM EPA-85   X X   Name, Work Phone Number, Work Email Address,  Driver's License, Expiration Date Fleet Access (FA)
Talent Enterprise Diagnostic Tool (TED) OMS-ARM EPA-84 X X X   Name of manager/supervisor, Work Email, First and Last Name of Employee and Pay Plan Talent Enterprise Diagnostic Tool (TED)
Purchase Card Order Request System (PCORS) OMS-ARM EPA-88   X X X Name, Address Purchase Card Order Request System (PCORS) 
Electronic Grants Records System (EGRS) OMS-ARM N/A   X X X Names, business email addresses, business phone numbers, and business address information for grantee, EPA project officer Electronic Grants Records System (EGRS) 
Grantee Compliance Database OMS-ARM N/A   X X X POC Name, EPA username, email address Grantee Compliance Database 
Catalog of Federal Domestic Assistance (CFDA) OMS-ARM N/A   X X X Name and Email address Catalog of Federal Domestic Assistance (CFDA) 
OGD GRANT AD OMS-ARM EPA-53R   X X   EPA Staffer Name and Email, Supervisor Name and Email address Next Generation Grants System (NGGS)
PeoplePlus OCFO EPA-1 X X X   SSN, Name, Address, DOB, Financial, EIN, Tel. No., Contact Info., Employee ID, Employment Info PeoplePlus
Compass OCFO EPA-29 X X X X Name, Address, Financial, SSN, Tel. No., Bank Routing and Account No. Compass Financials IT System
Superfund Cost Recovery Package Imaging On-line System (SCORPIOS) OCFO EPA-39 X X   X Financial, SSN, Name, Address, Tel. No., VIN No., Contact Info., Car Tags, Driver's License Number Superfund Cost Recovery Package Imaging and On-Line System (SCORPIOS)
MoveLINQS (mLINQS) OCFO N/A X X X   SSN, Name, Address, Tel. No., Financial, Contact Info. Internal
Payment Tracking System (PTS) OCFO N/A   X X X Name, Address, Tel. No. Internal
Concur OCFO N/A   X   X Name, Address, Tel. No., Employee ID, DOB, Emergency Contact Info Internal
E-Recovery OCFO EPA-90 X X X   SSN, Name, Home Address, Credit Card Internal
Federal Lead-Based Paint Program System of Records (FLPPSOR) OCSPP EPA-54 X X   X Name, DOB, Address, Tel. No., Email, Financial Info. Federal Lead-based Paint System of Records (LPSOR)
Restricted Use Pesticides (RUPs) OCSPP EPA-59   X   X Name, Address, DOB, Email, Tel. No., Cell Phone No. Restricted Use Pesticide (RUP)
Pesticide Environmental Stewardship Program Membershp Platform (PESP) OCSPP N/A   X   X Company Name, Mailing Address, Industry Type, Business Tel. No., Name, Title Pesticide Environmental Stewardship Program Membership Platform (PESP)
Pesticide Registration Information System (PRISM) OCSPP N/A   X   X Emp. Name, Contact Name, Address, Tel No. Pesticide Registration Information System (PRISM)
Chemical Information System (CIS) OCSPP N/A   X   X Security Clearances Chemical Information System (CIS)
Office of Chemical Safety and Pollution Prevention Management Systems Salesforce (OIMSS) OCSPP N/A   X   X Name, Address – work, Telephone number-office, cell, and Email address Office of Chemical Safety and Pollution Prevention Management Systems Salesforce (OIMSS)
Certification Plan and Reporting Database (CPARD OCSPP N/A   X   X Name, Address, Telephone Number, Email Address Certification Plan and Reporting Database (CPARD)

Online Criminal Enforcement Activities Network (OCEAN)

OECA EPA-17 X X   X

Driver's License No., VIN, Name, Address, Tel. No., SSN, DOB, Passport number, Immigration ID number, Aliases, Contact Info., Personal Cell Phone No., Home Email, DOB, Fax No., Employment Info., Car Tags, Physical characteristics, Alias

Online Criminal Enforcement Activities Network (OCEAN)
*Office of Compliance NETI eLearning Center OECA EPA-47   X X X Name, Tel. No., Email, Fax No., Budget Data, Organization, Address, Supervisor's Name, Work Email Address Office of Criminal Enforcement, Forensics and Training and the National Enforcement Training Institute (OCEFT/NETI)
Tips and Complaints Applicants OECA N/A   X   X Name, Address, Email, Tel. No. Application for Tips and Complaints
Integrated Compliance Information System (ICIS) OECA N/A   X   X Name, Tel. No. Integrated Compliance Information System (ICIS)
Smart Mobile Tools for Field Inspectors OECA N/A   X X   First Name, Last Name,Email, Phone No.,Facility Name,Facility Address, Facility ID, Facility Personnel First Name, Last Nmae, Phone No., Email Address Smart Mobile Tools for Field Inspectors
Application Determination Idex (ADI) InfoManager System (AIS) OECA N/A   X   X Name, Business Email, Business Phone No. Application Determination Idex (ADI) InfoManager System (AIS)
National Case Status Information System (NCIS) OECA N/A   X   X First Name and Last Name National Case Status Information System (NCIS)

National Enforcement Investigations Center Local Area Network (NEIC-LAN)

Master Tracking System (MTS)

OECA

N/A

EPA-79
  X X   Employee name, Employee telephone number

Internal

Master Tracking System (MTS)

*Federal Docket Management System (FDMS) OMS-EI EPA-71   X X X Name, Address, Email, Tel. No. Federal Docket Management System (FDMS)
EPA Telecommunication Detail Records OMS-EI EPA-32   X X   Tel. No. EPA Telecommunication Detail Records
Central Data Exchange (CDX) OMS-EI EPA-52   X X X Name, Address, Email Central Data Exchange (CDX)
My Workplace OMS-EI EPA-64   X X   Name, Work Email, Common name or nickname My Workplace
FOIAOnline OMS-EI EPA-9 X X   X Name, Address, DOB, Email, Tel. No., Cell Phone No., SSN FOIAOnline
eDiscovery OMS-EI EPA-63 X X X X SSN, Financial, Name eDiscovery
Xacta OMS-EI N/A   X X   Name, Office Phone, Home Phone, Mobile Phone, Office Address, Work Email Internal
Business Automation Platform (BAP - Web Forms & E-forms) OMS-EI N/A X X X   Financial, Name, DOB, EIN, Address, Tel. No., Contact Info, Employee ID Internal
Enterprise Identity and Access Management (EIAM) OMS-EI EPA-62 R X X X   Name, SSN, DOB, Fingerprints, Address, Tel. No., Employee ID, Badge No. EPA Personnel Access and Security System (EPASS)
Enterprise Content Management System (ECMS) OMS-EI N/A   X X   Email, Documents, Webpages, Enterprise Reports, Images, Audio, Vido Internal
Intranet Fusion Web Search Engine (FUSION)  OMS-EI N/A   X X   Name, Email, Address, Tel. No. Internal
Internal User Research and Testing Group OMS-EI EPA-64 R   X X   Name, Work Email, Common Name My Workplace
Service Now (SNOW) OMS-EI EPA-78   X X X First Name, Last Name, Business Address, Employee ID, Email Address Service Now (SNOW)
Continuous Diagnostic Monitoring Phase II (CDM-II) OMS-EI N/A   X X   Name, Email Internal
Drupal OMS-EI N/A   X X X Name, Email Drupal
Online Library System (OLS) OMS-EI EPA-82   X X X Name, Work Address, Office, Office Phone No., Project Officer Online Library System (OLS)
Enterprise Wide Area Network (EWAN) Network Access Control (NAC) OMS-EI N/A   X X   Name, Company, Email, Company Phone Number, Company Name Enterprise Wide Area Network (EWAN)
EPA Private Static Web Servers (EPA-Intranet) OMS-EI N/A   X X   Business Contact Information Internal
Enterprise Voice Services (EVS) OMS-EI N/A   X X   Last Name, Last Name, Tel. No. Internal
eBusiness OMS-EI N/A   X X   First, Middle, Last Name, Workforce ID, Personnel Type Internal
Facility Registry Service (FRS) OMS-EI N/A   X   X Full Name, Title, Divison Name, Phone No., Email, Addess Facility Registry Service (FRS)
National Hosting Service (NHS) OMS-EI N/A X X X X HR data, Financial, Investigative, Name, Address, Phone No. National Hosting Service (NHS)
MaaS360/MDM OMS-EI N/A   X X   Work Email, Mobile Device Phone No., Active Directory Short Name, Incoming and outgoing Phone No., Mobile Device Location, Mobile Device Name Internal
QLIK OMS-EI N/A X X X X Names, Phone numbers, Business Addresses, E-mail addresses, DOB, salary, employee ID, and disability status Qlik
Content Ingestion Services (CIS) OMS-EI N/A   X X   Name, Phone numbers, E-mail addresses Internal
Information Collection Request, Review and Approval System (ICRAS) OMS-EI N/A   X X   Staff Name, EPA Email, EPA Phone Number, EPA User Name Internal
Paper Asset Tracking Tool (PATT)  OMS-EI N/A   X X   Name, Phone numbers, E-mail addresses Internal
Adobe Connect Managed Services Government Cloud (ACMS-GC) OMS-EI N/A   X X   First Name, Last Name, Tel Number, Email Address Internal
Flexera Data Platform (FDP) OMS-EI N/A   X   X Custodian Name, Email Address, Username Flexera Data Platform (FDP)
Zoom for Government (ZoomGov) Conferencing OMS-EI N/A   X X   Name and Email Internal
Tandberg Video Teleconference Infrastructure and Video Teleconferencing (VTCI/VTC)  OMS-EI N/A   X X   Name and Email Address Internal
System of Registries (SoR) OMS-EI N/A   X X   Email, work phone number and Name System of Registries (SoR)

Public Health Emergency Workfplace Response System

OMS-EI EPA-89   X X   Name, Email address, Tel number, Supervisor’s Name, Email and Number Internal
Business Automation Platform - Salesforce OMS-EI N/A   X X   Employee name, EPA office telephone number Internal
Intranet Content Management System (IntraCMS) OMS-EI N/A   X X X First name, Last name, Email addresses.   Intranet Content Management System (IntraCMS)
*External Case Tracking System (EXCATS) OGC EPA-21 X X   X Medical, Name, Address, Tel. No., Personal Cell Phone No., Home Email External Case Tracking System (EXCATS)
Claims Office Master Files OGC EPA-24 X X X X Financial, Name, DOB, EIN, Address, Tel. No. Contact Info., Driver License Number Claims Office Master Files
Invention Reports OGC EPA-38   X   X Name, Patent Application, Case ID No., Address Invention Reports
Employment Law Practice Group Case Management System (ELPG-CMS) OGC EPA-76 X X X   Name, Address, SSN, Medical, Financial Employment Law Practice Group Case Management System (ELPG-CMS)
OIG Credentials System OIG EPA-23   X X   Name, Badge No. EPA Credential Information Records
Inspector General's Enterprise Management (IGEMS) System Investigative Files OIG EPA-40   X X X EPA Emergency Contact Inspector General's Enterprise Management (IGEMS) System Investigative Files
Auto Audit OIG EPA-50   X X X Name, Address, DOB, Email, Tel. No. Cell Phone No., Audit Documents Awards Auto Audit
Continuity of Operations Database (COOP) OIG EPA-44 R   X X X Name, Address, Tel. No., Cell Phone No., Emergency Contact Info., Employee ID, Home Email MANS
Inspector General Enterprise Mgmt. System (IGEMS) OIG EPA-42   X X   Name, Timesheets, Assignment Sheets , Address, Telephone Number, Employee ID, Employment Info. Inspector General Enterprise Mgmt. System (IGEMS) Audit, Assignment and Timesheet Modules
Inspector General Enterprise Management System (IGEMS) Hotline Module OIG EPA-30   X X X Name, Address, Email, Tel. No., Cell Phone No., Employment Info., Fax No., Case ID No., Assignment Sheet Inspector General Enterprise Management System (IGEMS)
The Inspector General’s Enterprise Resource (TIGER), General Support System (GSS) Security Plan OIG N/A X X X   Names, Addresses, DOB, SSN Internal 
Passport Expiration Notification System (PENS) OITA EPA-72 X X X   Name, Place of Birth, Passport NO., Issue Date, Expiration Date Passport Expiration Notification System (PENS)
FIATS OITA N/A         Name, Tel. No., Emergency Contact Info Internal
*Superfund Enterprise Management (SEMS) OLEM EPA-69   X X X Name, Address, Tel. No. System (SEMS) Superfund Enterprise Management (SEMS)
WebEOC OLEM N/A   X X X Name, Address, Tel. No. WebEOC

MANS

OLEM

EPA-44

  X X X

Name, Address, Personal Email, Tel. No., Cell Phone  No., Emergency Contact No.

MANS

Emergency Management Portal - Field Readiness (EMP-FR) OLEM EPA-70   X X  

Name, Address,  Personal Email, Tel. No., Readiness (EMP-FR)  Cell Phone  No., Emergency Contact No.

Emergency Management Portal Field Readiness (EMP-FR)

Environmental Assessments of Residential Properties (EARP)

OLEM

EPA-74

  X   X

Name, Address, Phone No., Contact Info.

Environmental Assessments of Residential Properties (EARP)

e-Manifest OLEM N/A   X   X Name of Waste Handlers, Transporters, Storage and Disposal Facilities e-Manifest
*Contract Laboratory Program Support System (CLPSS) OLEM N/A   X   X Name Contract Laboratory Program Support System (CLPSS)

Contaminated Site Clean-Up Information (CLU-IN)

OLEM N/A   X   X Name, Business Phone No., Business Email, Organization, Business Address, Job Title Contaminated Site Clean-up Information (CLU-IN)
System for Risk Management Plans (SRMP) OLEM N/A   X   X Facility Employee Name, Facility Owner Name, Facility Emergency Contact Name, RMP Preparer Name System for Risk Management Plans (SRMP)
Waste Import Export Tracking System (WIETS) OLEM N/A   X   X Waste Generator, Name of Transporter, Name of Treatment, Storage and Disposal Facility (TSDF) receiving party. Waste Import Export Tracking System (WIETS)
Tribal Underground Storage Tanks Database (TrUSTD) OLEM N/A   X   X Business Name, Operator name, Business Address, Business Phone No. Tribal Underground Storage Tanks Database (TrUSTD)
Viper OLEM EPA-74R   X X X Name, Business Phone No. Business Email

Environmental Assessments of Residential Properties (EARP)

Response.GOV OLEM EPA-74R   X X X Name, Business Phone No. Business Email Environmental Assessments of Residential Properties (EARP)
Scribe.NET OLEM EPA-74R   X X X Name, Business Phone No. Business Email Environmental Assessments of Residential Properties (EARP)
Assessment, Cleanup and Redevelopment Exchange System (ACRES) OLEM N/A   X X X Project officer Name, Recipient Name Assessment, Cleanup and Redevelopment Exchange System (ACRES)

RCRA Information System with e-Manifest Module (RCRAInfo)

OLEM N/A   X   X Name of the waste Generator, Name of the waste Transporter(s), and Name of receiving party RCRA Information System with e-Manifest Module (RCRAInfo)
Medical & Research Study of Human Volunteers ORD EPA-34 X X   X Medical, Name, SSN, DOB, Contact Info., Address, Tel. No. Medical and Research Study Records of Human Volunteers
Research Grant, Cooperative Agreement & Fellowship Application Files ORD EPA-36   X   X Name, Address, Email, Tel. No., Other, Cell Phone No., Home Email Research Grants, Cooperative Agreements and Fellowships Application Files
NCER Fellows Database ORD N/A   X   X Name, Address, Tel. No., DOB, Email, Cell Phone No., Emergency Contact Information, Home Email, Race/Ethnicity, Location of Birth NCER Fellows Database
ORD Management Information System (OMIS) ORD N/A   X X X Name, Workforce Employee ID, Employee Type, Appointment Type, Organization, Office Location, Office Phone Number, Office Email Address, Employer, Emergency Contact Person and Phone Number, DOB, Job Series, Title, Grade and Step, Salary, Pay Plan, Retirement Type, Service Computational Date, Separation Date, Number of Hours Worked, Overtime, Pay Amounts, Personnel Actions, Awards, Highest Educational Degree ORD Management Information System (OMIS)
ORD Enterprise General Support System (GSS) ORD N/A X X X X Medical, Name, SSN, DOB, Contact Info, Address, Telephone no. ORD Enterprise General Support System (GSS)
Technical Qualification Board (TQB) ORD N/A   X X X Employee Name, GS Level, Supervisor, Grade, Mailing Address, Telephone No., Email Technical Qualification Board
Qualtrics ORD N/A   X   X Name, Email, Work Email, Work Phone No. Qualtrics
Small Business Innovation Research Electronic Handbook / SBIR-EHB ORD N/A   X X X Principal Investigator Name, Business Representative Name, Principal Investigator business phone and EPA Reviewer email Small Business Innovation Research Electronic Handbook / SBIR-EHB
Federal Technology Transfer Act (FTTA) ORD N/A   X   X Name, business email address, telephone number Federal Technology Transfer Act (FTTA)
ORD Assists Tracker ORD N/A   X   X Name, Telephone No., Email Address ORD Assists Tracker
Publicly Owned Treatment Works (POTW) Screener Questionnaire OW N/A   X   X Name, Telephone No., Job Title, Business Phone, Business Email POTW Screener Questionnaire
National Pollutant Discharge Elimination System (NPDES) Withdrawal Petition Management OW N/A   X X X Name, Address, Telephone No. NPES Withdrawal Petition Management
Water Infrastructure Finance and Innovation Act of 2014 (WIFIA) Knowledge Management System OW N/A   X   X Name, Business Email, Business Contact Phone No. Water Infrastructure Finance and Innovation Act of 2014 (WIFIA) Knowledge Management System
Request for Outside Activities Region 1 OGE GOVT-1 X X X   Financial, Name, Tel. No., Employment Info. Internal
Region 1 Transit  Subsidy System  Region 1 EPA-41 R   X X   Name, Address, Employee ID Office of Administrative Services Information System (OASIS)
Regional Inventory and Catalog History (RICH) Region 1  EPA-44 R   X X   Name, Address, Telephone No., Employee ID, Personal Cell Phone, Personal Email, Emergency Contact Number MANS
Region 1 GSS/LAN Region 1 N/A   X X     Internal
Region 1 Travel Request Form (TRVLREQ) Region 1 GSA/GOVT-4   X X   Name, Email, Telephone Number. Region 1 Travel Request Form (TRVLREQ)
Region 2 Transit Subsidy System Region 2 EPA-41 R   X X   Name, Address, Employee ID, Employment Info. Office of Administrative Services Information System (OASIS)
Region 2 Telework Region 2 EPA-61 R X X X   Name, Home Address, Telephone Number, Medical Telework (PDF)
Region 2 Home to Work Authorization Region 2 N/A   X X   Name Internal
Region 2 LAN  Region 2 N/A   X X   Name, Phone No., Email,  Internal

Region 3 GSS/LAN

-Hazardous Site Clean-up Division (HSCD)

-COOP

Region 3 N/A   X X X Name, Address, Personal Email, Telephone No., Cell Phone No., Emergency Contact

Region 3 GSS LAN

Request for Outside Activities Region 4-Certified OGE-GOVT-1 X X X   Financial, Name, Tel. No., Employment Info Internal
Region 4 LAN/GSS Region 4-Certifed N/A   X X   Name, Address, Personal Email, Tel. Number and Emergency contact number Internal
Multi-Regional UIC Database Region 4 N/A   X   X Names, addresses, phone numbers, and email addresses Multi-Regional UIC Database

Region 5 LAN/GSS

R05 Telework

Region 5 N/A   X   X Name, Address, DOB, Email, Tel. No., Cell Phone No. Region 5 LAN/GSS
Great Lakes National Program Office GLNPO.NET Region 5 N/A   X   X First Name, Last Name and Email Address Great Lakes National Program Office GLNPO.NET
Financial Assurance Compliance Tracking (FACTT) Region 5/OMS N/A   X   X Business Name, Business Address, Business Phone No., Business Email Address Financial Assurance Compliance Tracking (FACTT)
CAEDINT CAEDEXT and TOCAR Region 6 N/A   X X   Employees Name, EPA Email Address Internal
Roster Database Region 6 N/A   X X   Name, Employment Info, Employment ID Internal
Response Manager (RM) Region 6 N/A   X X X Name, Business phone number, Business email address Response Manager
Tar Creek Off-Site Rule and Chat Tracking Database Region 6 N/A   X X X Name, Phone Number, Email address Tar Creek Off-Site Rule and Chat Tracking Database

Region 7 LAN

Daily Flexible Schedule

Region 7 EPA-81   X X   Employee Name, Employee LAN ID Region 7 LAN (R07 Daily Flex Schedule)
Libby Asbestos Exposure Assessment Records Region 8 EPA-48 X X   X Medical, DOB, Tel. No., Name, Address Libby Asbestos Exposure Assessment Records

Region 8 GSS/LAN Medical Surveillance Reasonable Accommodation

Region 8 N/A X X X   Name, SSN (last four), DOB Internal
Staffing & Planning MS Access Database Region 8 N/A   X X   Name, Employment Info (title, position number and size)., Forms SF-50 & SF-52, Employee ID Internal
Region 9 Enterprise GSS/LAN Region 9 N/A X X X   Medical, Name. SSN,DOB, Contact Information, Address, Telephone No Internal
Region 10 LAN/GSS Region 10 N/A   X X   PII Data Internal

The Environmental Protection Agency recognizes the importance of protecting the privacy of individuals, especially as it modernizes and develops its systems and desktop applications. Privacy issues must be addressed when systems are being developed and privacy protections must be integrated into the development life cycle of automated systems. The Privacy Impact Assessment (PIA) is the tool for addressing privacy issues. The PIA process provides a means to assure compliance with applicable laws and regulations governing the privacy of individuals.

The E-Government Act of 2002 and the Office of Management and Budget implementing guidance require federal agencies to make PIAs that collect information from or about the public available through some mechanism (website, Federal Register, other). EPA determined that posting PIAs subject to the E-Gov requirement on the Agency's website is the most practicable form of public disclosure.