EPA Federal Information Systems
The term "information system" (defined in OMB Circular A-130, (6)(Q)) means a discrete set of information resources organized for the collection, processing, maintenance, transmission and dissemination of information, in accordance with defined procedures, whether automated or manual.
Systems that include a link in the "EPA System of Records" column have a Privacy Act System of Records and published notices in the Federal Register.
Systems that include a link in the "Privacy Impact Assessments" column contain identifiable information about members of the public. Systems noted below as having an "Internal" Privacy Impact Assessment involve EPA employees only.
- More Information about Privacy Impact Assessments
The Environmental Protection Agency recognizes the importance of protecting the privacy of individuals, especially as it modernizes and develops its systems and desktop applications. Privacy issues must be addressed when systems are being developed and privacy protections must be integrated into the development life cycle of automated systems. The Privacy Impact Assessment (PIA) is the tool for addressing privacy issues. The PIA process provides a means to assure compliance with applicable laws and regulations governing the privacy of individuals.
The E-Government Act of 2002 and the Office of Management and Budget implementing guidance require federal agencies to make PIAs that collect information from or about the public available through some mechanism (website, Federal Register, other). EPA determined that posting PIAs subject to the E-Gov requirement on the Agency's website is the most practicable form of public disclosure.
| Name of System | Managing Office | SORN# | Sensitive PII | Non-Sensitive PII | Employee | Public | PII Elements | Privacy Impact Assessments |
|---|---|---|---|---|---|---|---|---|
| Correspondence Management System (CMS) | OA | EPA-22 | X | X | X | Name, Address, Tel. No., Email, Fax No. | Correspondence Management System (CMS) PIA (pdf) | |
| SAB Contacts | OA | EPA-58 | X | X | Name, Address, Tel. No., Cell Phone No., Employment Info., Home Email, Emergency Contact Info., Fax No. | SAB PIA (pdf) | ||
| Title VI Complaints | OA | N/A | X | X | Name, ID #, State, Location, Tel. No, Employee ID, Employment Info, Case ID # | Internal | ||
| Invitation Requests | OA | N/A | X | X | Name, Address, Tel. No., Personal Cell, Home Email, Fax No. | This system is no longer being used and should be decommissioned, LPO will confirm. | ||
| EPA Action Management System (EAMS) | OA | N/A | X | X | X | Name, Office Location, Office Tel. No., Office Email and Address | EPA Action Management System PIA (pdf) | |
| Cision and Campaign Monitor | OA | N/A | X | X | X | Name, Web Address, Employee Name, Email Address, Journalist Name | CISION and Campaign Monitor | |
| Vendor Project Management Database System (VPMDS) | OA | N/A | X | X | Name, Email, Address, Vendor Names, Address, Phone No. | Awaiting an updated PIA from System Owner | ||
| Reasonable Accommodations Management System (RAMS) | OA | EPA-73 | X | X | X | Name, medical | Awaiting an updated PIA from System Owner NOTE: The Comment Period time frame will be included once this SORN is published in the federal register. | |
| Office of Multimedia | OA | N/A | X | X | X | Photos and recordings | Office of Multimedia PIA (pdf) | |
| Event Brite | OA | EPA-67 | X | X | X | Name, Address, Tel. No., Employee ID, Personal Cell No., Home Email, Employment Info, Other | Eventbrite PIA (pdf) | |
| iCompliants | OA | EPA-80 | X | X | Name, Address, DOB, Work Address, Job Title, Office, Email Address | iComplaints (pdf) | ||
| Social Media Content Management System | OA | N/A | X | X | Name, EPA Email Address | Internal | ||
| Research on Customer Participation in Lead Service Line Replacement Programs | OA | N/A | X | X | X | EPA email address, Property Address | Research on Customer Participation in Lead Service Line Replacement Programs (pdf) | |
| Insider Threat Inquiry Management (E-ITIM) | OA | EPA- | X | X | X | Personnel names, email addresses, usernames, financial information | Insider Threat Inquiry Management (E-ITIM) PIA (pdf) | |
| Coal Combustion Residuals (CCR), Water Quality, and Fetal Health | OA | N/A | X | X | Mother’s names, mother’s date of birth, children’s names, and local home address | Coal Combustion Residuals (CCR), Water Quality, and Fetal Health PIA (pdf) | ||
| OPEEE Salesforce Module | OA | N/A | X | X | Grant recipient name, email address, grant recipient representative name | OPEEE Salesforce Module PIA (pdf) | ||
| Light Duty In-Use Vehicle Testing Program | OAR | EPA-60 | X | X | X | Name, SSN, Address, VIN Number, Tel. No., Personal Cell Phone No., Driver's License No. | Light Duty In-Use Vehicle Testing Program PIA (pdf) | |
| Engine and Vehicles Compliance Information System (EV-CIS) | OAR | EPA-65 | X | X | Name, Address, Email, Tel. No., Employee ID, Vehicle Identification No. | Engine and Vehicles Compliance Information System (EV-CIS) PIA (pdf) | ||
| National Center for Radiation Field Operations (NCRFO) LAN GSS | OAR | N/A | X | X | Visitors names | National Center for Radiation Field Operations (NCRFO) LAN GSS PIA (pdf) | ||
| Electronic Greenhouse Gas Reporting (eGGRT) | OAR | N/A | X | X | Name, Address, Email | Electronic Greenhouse Gas Reporting (eGGRT) PIA (pdf) | ||
| Clean Air Markets Division Business System (CAMDBS) | OAR | N/A | X | X | Name, Business Address, Business Phone, Business | Clean Air Markets Division Business System (CAMDBS) PIA (pdf) | ||
| Air Quality System (AQS) | OAR | N/A | X | X | Name, Business Contact Information | |||
| Emissions Inventory System (EIS) | OAR | N/A | X | X | Name, Business Contact Information | |||
| Section 608 | OAR | EPA-75 | X | X | Technician name, Address, Contact Info., Telephone No., Email, Type of Certification, Site of Certification, Year of Certification |
Awaiting an updated PIA from System Owner |
||
|
OAP Salesforce Energy Star |
OAR | N/A | X | X |
First Name, Last Name, Email Address, Street address and Zip Code |
|||
| New Alternatives Policy (SNAP) GuideMe (ADC 3434 and 3661) | OAR | N/A | X | X | Name, Phone Number, Email Address | New Alternatives Policy (SNAP) GuideMe (ADC 3434 and 3661) PIA (pdf) | ||
| RaterPRO | OAR | N/A | X | X | Home, photos | RaterPRO PIA (pdf) | ||
| Application Determination Index (ADI) InfoManager System (AIS) | OAR | N/A | X | X | Name, Business Email, Business Phone No. | Application Determination Index (ADI) InfoManager System (AIS) PIA (pdf) | ||
| Combined Air Emissions Reporting System (CAERS) | OAR | N/A | X | X | Name, Email Address | Combined Air Emissions Reporting System (CAERS) PIA (pdf) | ||
| Ozone Depleting Substance Tracking System (ODSTS) | OAR | N/A | X | X | Individual’s name, business address, business phone, and email address | Ozone Depleting Substance Tracking System (ODSTS) PIA (pdf) | ||
| BenCloud | OAR | N/A | X | X | First name and last name, User email address | BenCloud PIA (pdf) | ||
| OARM Data Mart | OMS-ARM | N/A | X | X | Financial | OARM Data Mart (pdf) | ||
| Electronic Physical Access Control System | OMS-ARM | EPA-66 R | X | X | X | Name, SSN, DOB, Fingerprints, Address, Tel. No., Employee ID, Badge No. | Awaiting an updated PIA from System Owner | |
| OARM Agency Asset Management System (AAMS) | OMS-ARM | EPA-41 R | X | X | Name, Workforce ID, Tel. No., Email | OARM Agency Asset Management System (AAMS) PIA (pdf) | ||
| Enterprise Legal Case Management System (ELCMS) | OMS-ARM | EPA-66 | X | X | X | X | SSN, Financial, Medical, DOB, Name, Race, Fingerprints, Address, Tel. No., Home Email, DOB, Fax No. | Enterprise Legal Case Management System (ELCMS) PIA (pdf) |
| EPA Identification Card Record | OMS-ARM | EPA-19 | X | X | X | DOB, Name, Tel., No., Badge No, Other. | EPA Identification Card Record | |
| Employee Counseling & Assistance Program Records | OMS-ARM | EPA-27 | X | X | X | Medical, Name, Tel. No. | Awaiting an updated PIA from System Owner | |
| Wellness Program | OMS-ARM | EPA-3 | X | X | X | Medical, Name, SSN, Address, Tel. No., DOB, Emergency Contact Info., Case ID No., Partial SSN | Wellness Program | |
| Acquisition Training System | OMS-ARM | EPA-31 | X | X | Name, Address, Tel. No., Email, Employee ID | Acquisition Training System PIA (pdf) | ||
| *Office of Administrative Services Information System (OASIS) | OMS-ARM | EPA-41 | X | X | X | Name, Financial, SSN, Medical, DOB, Address, Tel. No., Driver's License No., Contact Info., Employee ID, Home Email, Case ID No. | Office of Administrative Services Information System (OASIS) | |
| Child Care Tuition Assistance Program Records | OMS-ARM | EPA-49 | X | X | X | SSN, EIN, Name, Address, Tel. No., Salary, Child Name, Child Age | Childcare Tuition Assistance Program | |
| Federal Retirement Benefits Calculator System (FRB) | OMS-ARM | EPA-55 | X | X | X | Financial, SSN, DOB, Name, Address, EIN, Tel. No., Driver's License No., Contact Info., Personal Cell Phone No., Home Email, Employment Info., Case ID No., Partial SSN | Federal Retirement Benefits (FRB) Calculator System PIA (pdf) | |
| EZ-Hire | OMS-ARM | EPA-56 | X | X | X | X | SSN, Financial, DOB, Name, Address, Tel. No., Personal Cell Phone No., Home Email, Evaluations, Employment Info., Partial SSN | EZHire |
| Telework | OMS-ARM | EPA-61 | X | X | X | Medical, Name, Address, Tel., No., Personal Cell Phone No., Employment Info. | EPA Telework Program PIA (pdf) | |
| EPA Personnel Access and Security System (EPASS) | OMS-ARM | EPA-62 | X | X | X | Name, SSN, DOB, Fingerprints, Address, Tel. No., Employee ID, Badge No. | Awaiting an updated PIA from System Owner | |
| Labor & Employee Relations Information System (LERIS) | OMS-ARM | EPA-68 | X | X | X | DOB, Address, Tel. No., Medical, Banking Name, Evaluations, Employment Info. | Labor & Employee Relations Information System (LERIS) PIA (pdf) | |
| EPA Acquisition System (EAS) | OMS-ARM | EPA-86 | X | X | Name, Tel. No. | EPA Acquisition System (EAS) PIA (pdf) | ||
| National Environmental Publication Internet Site (NEPIS) | OMS-ARM | N/A | X | X | Name, Address, Tel. No., Email | National Environmental Publications Internet Site (NEPIS) | ||
| Case Application for Debarment and Suspension (CADS) | OMS-ARM | EPA-33 | X | X | X | X | Name, Address, SSN, Tel. No., Home Email, DOB, Case ID No. | Case Application for Debarment and Suspension (CADS) PIA (pdf) |
| HRLOB | OMS-ARM | EPA-93 | X | X | X | X | Name, Address, Tel. No., DOB, Emergency Contact Info., Evaluations, Employment Info., Drivers License No., SSN, Medical Financial | HR LoB PIA (pdf) |
| Emissions Inspection & Maintenance Records for Federal Employees Parking at Federal Parking Facilities | OMS-ARM | EPA-GOVT-1 | X | X | X | Name, Tag No., Registration No. | Awaiting an updated PIA from System Owner | |
| OMS RTP LAN GSS | OMS-ARM | N/A | X | X | X | Name, Address, Phone, DOB, SSN, Financial | Internal | |
| Personnel Security System (PSS) 2.0 | OMS-ARM | EPA-83 | X | X | X | Employees name, SSN, Phone Number, Address, Telephone number, Date of Birth, Credit information, Email address, finger print, driver’s license, passport information, bank account number, emergency contact information | PSS 2.0 PIA (pdf) | |
|
Next Generation Grants System (NGGS) |
OMS-ARM | EPA-53 | X | X | X | Fellowship Information (eg. SSN, Address), Name and Address of sponsor school, Name of school adviser, EPA adviser information | Next Generation Grants System (NGGS) PIA (pdf) | |
| Fleet Access | OMS-ARM | EPA-85 | X | X | Name, Work Phone Number, Work Email Address, Driver's License, Expiration Date | Fleet Access (FA) PIA (pdf) | ||
| Talent Enterprise Diagnostic Tool (TED) | OMS-ARM | EPA-84 | X | X | X | Name of manager/supervisor, Work Email, First and Last Name of Employee and Pay Plan | Talent Enterprise Diagnostic Tool (TED) PIA (pdf) | |
| Purchase Card Order Request System (PCORS) | OMS-ARM | EPA-88 | X | X | X | Name, Address | Purchase Card Order Request System (PCORS) PIA (pdf) | |
| Electronic Grants Records System (EGRS) | OMS-ARM | N/A | X | X | X | Names, business email addresses, business phone numbers, and business address information for grantee, EPA project officer | Electronic Grants Records System (EGRS) PIA (pdf) | |
| Grantee Compliance Database | OMS-ARM | N/A | X | X | X | POC Name, EPA username, email address | Grantee Compliance Database PIA (pdf) | |
| Catalog of Federal Domestic Assistance (CFDA) | OMS-ARM | N/A | X | X | X | Name and Email address | Catalog of Federal Domestic Assistance (CFDA) PIA (pdf) | |
| OGD GRANT AD | OMS-ARM | EPA-53R | X | X | EPA Staffer Name and Email, Supervisor Name and Email address | Next Generation Grants System (NGGS) PIA (pdf) | ||
| MANS | OMS-ARM | X | X | Name, Address, Personal Email, Tel. No., Cell Phone No., Emergency Contact No. | Mass Notification System (MANS) PIA (pdf) | |||
|
OARMLAN-OAM GSS OAS Service Desk |
OMS-ARM |
N/A EPA- |
X | X | Name, Work phone number, Work email and LAD ID | OARMLAN-OAM GSS (OAS Service Desk) PIA (pdf) | ||
| PeoplePlus | OCFO | EPA-1 | X | X | X | SSN, Name, Address, DOB, Financial, EIN, Work Tel. No., Employee ID | PeoplePlus (PPL) PIA (pdf) | |
| Compass | OCFO | EPA-29 | X | X | X | X | Name, Address, Financial, SSN, Tel. No., Bank Routing and Account No. | Compass Financials IT System PIA (pdf) |
| Superfund Cost Recovery Package Imaging On-line System (SCORPIOS) | OCFO | EPA-39 | X | X | X | Financial, SSN, Name, Address, Tel. No., Driver's License Number, Credit Card Number | Superfund Cost Recovery Package Imaging and On-Line System (SCORPIOS) PIA (pdf) | |
| MoveLINQS (mLINQS) | OCFO | EPA-87 | X | X | X | SSN, Name, Address, Tel. No., Financial, Contact Info. | Internal | |
| Payment Tracking System (PTS) | OCFO | N/A | X | X | X | Name, Address, Tel. No. | Payment Tracking System (PTS) PIA (pdf) | |
| Concur | OCFO | N/A | X | X | X | Name, Address, Tel. No., Employee ID, DOB, Emergency Contact Info | ConcurGov PIA (pdf) | |
| E-Recovery | OCFO | EPA-90 | X | X | X | X | SSN, Name, Home Address, Credit Card number, driver's license number, home phone number, membership number, personal license pate number | E-Recovery PIA (pdf) |
| Federal Lead-Based Paint Program System of Records (FLPPSOR) | OCSPP | EPA-54 | X | X | X | Name, DOB, Address, Tel. No., Email, Financial Info. | Federal Lead-Based Paint Program System of Records (FLPPSOR) PIA (pdf) | |
| Restricted Use Pesticides (RUPs) | OCSPP | EPA-59 | X | X | Name, Address, DOB, Email, Tel. No., Cell Phone No. | Federal Certification of Pesticide Applicators (Restricted Use Pesticide) PIA (pdf) | ||
| Pesticide Environmental Stewardship Program Membership Platform (PESP) | OCSPP | N/A | X | X | Company Name, Mailing Address, Industry Type, Business Tel. No., Name, Title | Pesticide Environmental Stewardship Program Membership Platform (PESP) PIA (pdf) | ||
| Pesticide Registration Information System (PRISM) | OCSPP | N/A | X | X | Emp. Name, Contact Name, Address, Tel No. | Pesticide Registration Information System (PRISM) PIA (pdf) | ||
| Chemical Information System (CIS) | OCSPP | N/A | X | X | Security Clearances | Chemical Information System (CIS) PIA (pdf) | ||
| Office of Chemical Safety and Pollution Prevention Management Systems Salesforce (OIMSS) | OCSPP | N/A | X | X | Name, Address – work, Telephone number-office, cell, and Email address | Office of Chemical Safety and Pollution Prevention Management Systems Salesforce (OIMSS) PIA (pdf) | ||
| Certification Plan and Reporting Database (CPARD) | OCSPP | N/A | X | X | Name, Address, Telephone Number, Email Address | Certification Plan and Reporting Database (CPARD) PIA (pdf) | ||
| SAP SACC People Database | OCSPP | N/A | X | X | X | Full Name, Home Address, Phone Number, Email Address and Financial Information | SAP SACC People Database PIA (pdf) | |
|
Online Criminal Enforcement Activities Network (OCEAN) |
OECA | EPA-17 | X | X | X |
Driver's License No., VIN, Name, Address, Tel. No., SSN, DOB, Passport number, Immigration ID number, Aliases, Contact Info., Personal Cell Phone No., Home Email, DOB, Fax No., Employment Info., Car Tags, Physical characteristics, Alias |
Online Criminal Enforcement Activities Network (OCEAN) PIA (pdf) | |
| *Office of Compliance NETI eLearning Center | OECA | EPA-47 | X | X | X | Name, Tel. No., Email, Fax No., Budget Data, Organization, Address, Supervisor's Name, Work Email Address | Office of Criminal Enforcement, Forensics and Training and the National Enforcement Training Institute (OCEFT/NETI) | |
| Tips and Complaints Applicants | OECA | N/A | X | X | Name, Address, Email, Tel. No. | Application for Tips and Complaints | ||
| Integrated Compliance Information System (ICIS) | OECA | N/A | X | X | Name, Tel. No. | Integrated Compliance Information System (ICIS) PIA (pdf) | ||
| Smart Mobile Tools for Field Inspectors | OECA | N/A | X | X | First Name, Last Name,Email, Phone No.,Facility Name,Facility Address, Facility ID, Facility Personnel First Name, Last Nmae, Phone No., Email Address | Smart Mobile Tools for Field Inspectors PIA (pdf) | ||
| National Case Status Information System (NCSIS) | OECA | N/A | X | X | First Name and Last Name | National Case Status Information System (NCSIS) PIA (pdf) | ||
|
National Enforcement Investigations Center Local Area Network (NEIC-LAN) Master Tracking System (MTS) |
OECA |
N/A EPA-79 |
X | X | Employee name, Employee telephone number |
Internal |
||
| *Federal Docket Management System (FDMS) | OMS-EI | EPA-71 | X | X | X | Name, Address, Email, Tel. No. | Federal Docket Management System (FDMS) PIA (pdf) | |
| EPA Telecommunication Detail Records | OMS-EI | EPA-32 | X | X | Tel. No. | EPA Telecommunication Detail Records | ||
| Central Data Exchange (CDX) | OMS-EI | EPA-52 | X | X | X | Name, Address, Email | Central Data Exchange (CDX) PIA (pdf) | |
| My Workplace | OMS-EI | EPA-64 | X | X | Name, Work Email, Common name or nickname | My Workplace PIA (pdf) | ||
| FOIAOnline | OMS-EI | EPA-9 | X | X | X | Name, Address, DOB, Email, Tel. No., Cell Phone No., SSN | FOIA Online PIA (pdf) | |
| eDiscovery | OMS-EI | EPA-63 | X | X | X | X | SSN, Financial, Name | eDiscovery PIA (pdf) |
| Xacta | OMS-EI | N/A | X | X | Name, Office Phone, Home Phone, Mobile Phone, Office Address, Work Email | Internal | ||
| Business Automation Platform (BAP - Web Forms & E-forms) | OMS-EI | N/A | X | X | X | Financial, Name, DOB, EIN, Address, Tel. No., Contact Info, Employee ID | Internal | |
| Enterprise Identity and Access Management (EIAM) | OMS-EI | EPA-62 R | X | X | X | Name, SSN, DOB, Fingerprints, Address, Tel. No., Employee ID, Badge No. | Awaiting an updated PIA from System Owner | |
| Enterprise Content Management System (ECMS) | OMS-EI | N/A | X | X | Email, Documents, Webpages, Enterprise Reports, Images, Audio, Video | Internal | ||
| Intranet Fusion Web Search Engine (FUSION) | OMS-EI | N/A | X | X | Name, Email, Address, Tel. No. | Internal | ||
| Internal User Research and Testing Group | OMS-EI | EPA-64 R | X | X | Name, Work Email, Common Name | My Workplace PIA (pdf) | ||
| Service Now (SNOW) | OMS-EI | EPA-78 | X | X | X | First Name, Last Name, Business Address, Employee ID, Email Address | ServiceNow (SNOW) PIA (pdf) | |
| Continuous Diagnostic Monitoring Phase II (CDM-II) | OMS-EI | N/A | X | X | Name, Email | Internal | ||
| Drupal | OMS-EI | N/A | X | X | X | Name, Email | Drupal PIA (pdf) | |
| Online Library System (OLS) | OMS-EI | EPA-82 | X | X | X | Name, Work Address, Office, Office Phone No., Project Officer | Online Library System (OLS) PIA (pdf) | |
| Enterprise Wide Area Network (EWAN) Network Access Control (NAC) | OMS-EI | N/A | X | X | Name, Company, Email, Company Phone Number, Company Name | Internal | ||
| EPA Private Static Web Servers (EPA-Intranet) | OMS-EI | N/A | X | X | Business Contact Information | Internal | ||
| Enterprise Voice Services (EVS) | OMS-EI | N/A | X | X | Last Name, Last Name, Tel. No. | Internal | ||
| eBusiness | OMS-EI | N/A | X | X | First, Middle, Last Name, Workforce ID, Personnel Type | Internal | ||
| Facility Registry Service (FRS) | OMS-EI | N/A | X | X | Full Name, Title, Divison Name, Phone No., Email, Addess | Facility Registry Service (FRS) PIA (pdf) | ||
| National Hosting Service (NHS) | OMS-EI | N/A | X | X | X | X | HR data, Financial, Investigative, Name, Address, Phone No. | National Hosting Services PIA (pdf) |
| MaaS360/MDM | OMS-EI | N/A | X | X | Work Email, Mobile Device Phone No., Active Directory Short Name, Incoming and outgoing Phone No., Mobile Device Location, Mobile Device Name | Internal | ||
| QLIK | OMS-EI | N/A | X | X | X | X | Names, Phone numbers, Business Addresses, E-mail addresses, DOB, salary, employee ID, and disability status | Qlik PIA (pdf) |
| Content Ingestion Services (CIS) | OMS-EI | N/A | X | X | Name, Phone numbers, E-mail addresses | Internal | ||
| Information Collection Request, Review and Approval System (ICRAS) | OMS-EI | N/A | X | X | Staff Name, EPA Email, EPA Phone Number, EPA User Name | Internal | ||
| Paper Asset Tracking Tool (PATT) | OMS-EI | N/A | X | X | Name, Phone numbers, E-mail addresses | Internal | ||
| Adobe Connect Managed Services Government Cloud (ACMS-GC) | OMS-EI | N/A | X | X | First Name, Last Name, Tel Number, Email Address | Internal | ||
| Flexera Data Platform (FDP) | OMS-EI | N/A | X | X | Custodian Name, Email Address, Username | Flexera Data Platform (FDP) PIA (pdf) | ||
| Zoom for Government (ZoomGov) Conferencing | OMS-EI | N/A | X | X | Name and Email | Internal | ||
| Tandberg Video Teleconference Infrastructure and Video Teleconferencing (VTCI/VTC) | OMS-EI | N/A | X | X | Name and Email Address | Internal | ||
| System of Registries (SoR) | OMS-EI | N/A | X | X | Email, work phone number and Name | Internal | ||
|
Public Health Emergency Workplace Response System |
OMS-EI | EPA-89 | X | X | Name, Email address, Tel number, Supervisor’s Name, Email and Number | Public Health Emergency Workplace Response System PIA (pdf) | ||
| Business Automation Platform - Salesforce | OMS-EI | N/A | X | X | Employee name, EPA office telephone number | Internal | ||
| Intranet Content Management System (IntraCMS) | OMS-EI | N/A | X | X | X | First name, Last name, Email addresses. | Intranet Content Management System (IntraCMS) PIA (pdf) | |
| Relativity One Government | OMS-EI | EPA- | X | X | Names and email addresses of EPA employees and EPA contractors, interns, or grantees | Relativity One Government PIA (pdf) | ||
| Data Management Analytics Platform (DMAP) | OMS-EI | N/A | X | X | X | Name, Phone number, Email | Data Management Analytics Platform (DMAP) PIA (pdf) | |
| GoAnywhere | OMS-EI | N/A | X | X | X | X | SSN, Date of birth, Names, Home addresses, Cell phone numbers | GoAnywhere PIA (pdf) |
| Bomgar | OMS-EI | N/A | X | X | EPA Email Address, Customers First Name, Customers Last Name, EPA LAN ID, Workstation Name | Bomgar PIA (pdf) | ||
| *External Case Tracking System (EXCATS) | OGC | EPA-21 | X | X | X | Medical, Name, Address, Tel. No., Personal Cell Phone No., Home Email | External Case Tracking System (EXCATS) PIA (pdf) | |
| Claims Office Master Files | OGC | EPA-24 | X | X | X | X | Financial, Name, DOB, EIN, Address, Tel. No. Contact Info., Driver License Number | Claims Office Master Files |
| Invention Reports | OGC | EPA-38 | X | X | Name, Patent Application, Case ID No., Address | Employment Law Practice Group Case Management System (ELPG-CMS) PIA (pdf) | ||
| Employment Law Practice Group Case Management System (ELPG-CMS) | OGC | EPA-76 | X | X | X | Name, Address, SSN, Medical, Financial | Employment Law Practice Group Case Management System (ELPG-CMS) PIA (pdf) | |
| Ethics Travel Forms | OGC | EPA- | X | X | X | Travelers name, Donor's contact information, EPA contact information | Ethics Travel Forms PIA (pdf) | |
| OGC Dashboard | OGC | N/A | X | X | X | Last Name, Middle Name, First Name, Address, Email Address and Tel number | OGC Dashboard PIA (pdf) | |
| OIG Credentials System | OIG | EPA-23 | X | X | Name, Badge No. | EPA Credential Information Records | ||
| Inspector General's Enterprise Management (IGEMS) System Investigative Files | OIG | EPA-40 | X | X | X | EPA Emergency Contact | Inspector General's Enterprise Management (IGEMS) System Investigative Files PIA (pdf) | |
| Auto Audit | OIG | EPA-50 | X | X | X | Name, Address, DOB, Email, Tel. No. Cell Phone No., Audit Documents Awards | Auto Audit PIA (pdf) | |
| Continuity of Operations Database (COOP) | OIG | EPA-44 R | X | X | X | Name, Address, Tel. No., Cell Phone No., Emergency Contact Info., Employee ID, Home Email | Mass Notification System (MANS) PIA (pdf) | |
| Inspector General Enterprise Mgmt. System (IGEMS) | OIG | EPA-42 | X | X | Name, Timesheets, Assignment Sheets , Address, Telephone Number, Employee ID, Employment Info. | Inspector General Enterprise Mgmt. System (IGEMS) Audit, Assignment and Timesheet Modules PIA (pdf) | ||
| Inspector General Enterprise Management System (IGEMS) Hotline Module | OIG | EPA-30 | X | X | X | Name, Address, Email, Tel. No., Cell Phone No., Employment Info., Fax No., Case ID No., Assignment Sheet | Inspector General Enterprise Management System (IGEMS) PIA (pdf) | |
| The Inspector General’s Enterprise Resource (TIGER), General Support System (GSS) Security Plan | OIG | N/A | X | X | X | Names, Addresses, DOB, SSN | Internal | |
| Data Analytics Directorate (DAD) | OIG | N/A | X | X | X | X | Name, Telephone Number, Email address, DOB, Financial, SSN | Data Analytics Directorate (DAD) PIA (pdf) |
| Passport Expiration Notification System (PENS) | OITA | EPA-72 | X | X | X | Name, Place of Birth, Passport NO., Issue Date, Expiration Date | Passport Expiration Notification System (PENS) PIA (pdf) | |
| FIATS | OITA | N/A | Name, Tel. No., Emergency Contact Info | Awaiting an update PIA from System Owner | ||||
| *Superfund Enterprise Management (SEMS) | OLEM | EPA-69 (SORN Pending Rescindment) | X | X | X | Name, Address, Tel. No. System (SEMS) | Superfund Enterprise Management (SEMS) PIA (pdf) | |
| WebEOC | OLEM | N/A | X | X | X | Name, Address, Tel. No. | WebEOC PIA (pdf) | |
| Emergency Management Portal - Field Readiness (EMP-FR) | OLEM | EPA-70 | X | X |
Name, Address, Personal Email, Tel. No., Readiness (EMP-FR) Cell Phone No., Emergency Contact No. |
Emergency Management Portal Field Readiness (EMP-FR) PIA (pdf) | ||
|
Environmental Assessments of Residential Properties (EARP) |
OLEM |
X | X |
Name, Address, Phone No., Contact Info. |
Environmental Assessments of Residential Properties (EARP) PIA (pdf) |
|||
| *Contract Laboratory Program Support System (CLPSS) | OLEM | N/A | X | X | Name | Contract Laboratory Program Support System (CLPSS) PIA (pdf) | ||
|
Contaminated Site Clean-Up Information (CLU-IN) |
OLEM | N/A | X | X | Name, Business Phone No., Business Email, Organization, Business Address, Job Title | Contaminated Site Clean-up Information (CLU-IN) PIA (pdf) | ||
| System for Risk Management Plans (SRMP) | OLEM | N/A | X | X | Facility Employee Name, Facility Owner Name, Facility Emergency Contact Name, RMP Preparer Name | System for Risk Management Plans (SRMP) PIA (pdf) | ||
| Waste Import Export Tracking System (WIETS) | OLEM | N/A | X | X | Waste Generator, Name of Transporter, Name of Treatment, Storage and Disposal Facility (TSDF) receiving party. | Waste Import Export Tracking System (WIETS) PIA (pdf) | ||
| Tribal Underground Storage Tanks Database (TrUSTD) | OLEM | N/A | X | X | Business Name, Operator name, Business Address, Business Phone No., Landowner, Facility owner and operator name | Tribal Underground Storage Tanks Database (TrUSTD) PIA (pdf) | ||
| Viper | OLEM | EPA-74R | X | X | X | Name, Business Phone No. Business Email |
Environmental Assessments of Residential Properties (EARP) PIA (pdf) |
|
| Response.GOV | OLEM | EPA-74R | X | X | X | Name, Business Phone No. Business Email | Environmental Assessments of Residential Properties (EARP) PIA (pdf) | |
| Scribe.NET | OLEM | EPA-74R | X | X | X | Name, Business Phone No. Business Email | Environmental Assessments of Residential Properties (EARP) PIA (pdf) | |
| Assessment, Cleanup and Redevelopment Exchange System (ACRES) | OLEM | N/A | X | X | X | Project officer Name, Recipient Name | Assessment, Cleanup and Redevelopment Exchange System (ACRES) PIA (pdf) | |
|
RCRA Information System with e-Manifest Module (RCRAInfo) |
OLEM | N/A | X | X | Name of the waste Generator, Name of the waste Transporter(s), and Name of receiving party | RCRA Information System with e-Manifest Module (RCRAInfo) PIA (pdf) | ||
| Medical & Research Study of Human Volunteers | ORD | EPA-34 | X | X | X | Medical, Name, SSN, DOB, Contact Info., Address, Tel. No. | Medical and Research Study Records of Human Volunteers | |
| Research Grant, Cooperative Agreement & Fellowship Application Files | ORD | EPA-36 | X | X | Name, Address, Email, Tel. No., Other, Cell Phone No., Home Email | Research Grants, Cooperative Agreements and Fellowships Application Files | ||
| NCER Fellows Database | ORD | N/A | X | X | Name, Address, Tel. No., DOB, Email, Cell Phone No., Emergency Contact Information, Home Email, Race/Ethnicity, Location of Birth | |||
| ORD Management Information System (OMIS) | ORD | N/A | X | X | X | Name, Workforce Employee ID, Employee Type, Appointment Type, Organization, Office Location, Office Phone Number, Office Email Address, Employer, Emergency Contact Person and Phone Number, DOB, Job Series, Title, Grade and Step, Salary, Pay Plan, Retirement Type, Service Computational Date, Separation Date, Number of Hours Worked, Overtime, Pay Amounts, Personnel Actions, Awards, Highest Educational Degree | ||
| ORD Enterprise General Support System (GSS) | ORD | N/A | X | X | X | Medical, Name, SSN, DOB, Contact Info, Address, Telephone no. | ORD Enterprise General Support System (GSS ) PIA (pdf) | |
| Technical Qualification Board (TQB) | ORD | N/A | X | X | X | Employee Name, GS Level, Supervisor, Grade, Mailing Address, Telephone No., Email | Technical Qualification Board (TQB) PIA (pdf) | |
| Qualtrics | ORD | N/A | X | X | Name, Email, Work Email, Work Phone No. | Qualtrics PIA (pdf) | ||
| Small Business Innovation Research Electronic Handbook / SBIR-EHB | ORD | N/A | X | X | X | Principal Investigator Name, Business Representative Name, Principal Investigator business phone and EPA Reviewer email | Small Business Innovation Research Electronic Handbook / SBIR-EHB PIA (pdf) | |
| Federal Technology Transfer Act and Inventory for Patent Inventions (FTTA-IfPI) | ORD | EPA-38 | X | X | X | Employee Name, Name, business email address, telephone number | Federal Technology Transfer Act and Inventory for Patent Inventions (FTTA-IfPI) PIA (pdf) | |
| ORD Assists Tracker | ORD | N/A | X | X | Name, Telephone No., Email Address | ORD Assists Tracker PIA (pdf) | ||
| Program & Peer Review Management System (P2RMIS) | ORD | N/A | X | X | Principal Investigators (PI) name, Co-Investigators name | Program & Peer Review Management Information System (P2RMIS) PIA (pdf) | ||
| Center for Environmental Measurement and Modeling (CEMM) IO Document Tracker | ORD | N/A | X | X | X | EPA staff and supervisor name, partner organization name, partner technical point of contact | Center for Environmental Measurement and Modeling (CEMM) IO Document Tracker PIA (pdf) | |
| REDCap | ORD | EPA-34R | X | X | X | Name, Email Address, Phone Number | REDCap PIA (pdf) | |
| Publicly Owned Treatment Works (POTW) Screener Questionnaire | OW | N/A | X | X | Name, Telephone No., Job Title, Business Phone, Business Email | |||
| National Pollutant Discharge Elimination System (NPDES) Withdrawal Petition Management | OW | N/A | X | X | X | Name, Address, Telephone No. | Awaiting an updated PIA from system owner | |
| Water Infrastructure Finance and Innovation Act of 2014 (WIFIA) Knowledge Management System | OW | N/A | X | X | Name, Business Email, Business Contact Phone No. | Water Infrastructure Finance and Innovation Act of 2014 (WIFIA) Knowledge Management System PIA (pdf) | ||
| Request for Outside Activities | Region 1 | OGE GOVT-1 | X | X | X | Financial, Name, Tel. No., Employment Info. | Awaiting an updated PIA from System Owner | |
| Region 1 Transit Subsidy System | Region 1 | EPA-41 R | X | X | Name, Address, Employee ID | Office of Administrative Services Information System (OASIS) | ||
| Regional Inventory and Catalog History (RICH) | Region 1 | EPA-44 R | X | X | Name, Address, Telephone No., Employee ID, Personal Cell Phone, Personal Email, Emergency Contact Number | Mass Notification System (MANS) PIA (pdf) | ||
| Region 1 GSS/LAN | Region 1 | N/A | X | X | Internal | |||
| Region 1 Travel Request Form (TRVLREQ) | Region 1 | GSA/GOVT-4 | X | X | Name, Email, Telephone Number. | Region 1 Travel Request Form (TRVLREQ) PIA (pdf) | ||
| Region 2 Transit Subsidy System | Region 2 | EPA-41 R | X | X | Name, Address, Employee ID, Employment Info. | Office of Administrative Services Information System (OASIS) | ||
| Region 2 Telework | Region 2 | EPA-61 R | X | X | X | Name, Home Address, Telephone Number, Medical | EPA Telework Program PIA (pdf) | |
| Region 2 Home to Work Authorization | Region 2 | N/A | X | X | Name | Internal | ||
| Region 2 LAN | Region 2 | N/A | X | X | Name, Phone No., Email, | Internal | ||
|
Region 3 LAN (GSS) (ECIS) ECIS |
Region 3 | EPA-44 R | X | X | X | Name, Address, Personal Email, Telephone No., Cell Phone No., Emergency Contact | ||
| Request for Outside Activities | Region 4-Certified | OGE-GOVT-1 | X | X | X | Financial, Name, Tel. No., Employment Info | Internal | |
| Region 4 LAN/GSS | Region 4-Certifed | N/A | X | X | Name, Address, Personal Email, Tel. Number and Emergency contact number | Internal | ||
| Multi-Regional UIC Database | Region 4 | N/A | X | X | Names, addresses, phone numbers, and email addresses | Multi-Regional UIC Database PIA (pdf) | ||
|
Region 5 LAN/GSS R05 Telework |
Region 5 | N/A | X | X | Name, Address, DOB, Email, Tel. No., Cell Phone No. | Region 5 LAN/GSS PIA (pdf) | ||
| Great Lakes National Program Office GLNPO.NET | Region 5 | N/A | X | X | First Name, Last Name and Email Address | Great Lakes National Program Office GLNPO.NET PIA (pdf) | ||
| Financial Assurance Compliance Tracking (FACTT) | Region 5/OMS | N/A | X | X | Business Name, Business Address, Business Phone No., Business Email Address | Financial Assurance Compliance Tracking (FACTT) PIA (pdf) | ||
| CAEDINT CAEDEXT and TOCAR | Region 6 | N/A | X | X | Employees Name, EPA Email Address | Internal | ||
| Roster Database | Region 6 | N/A | X | X | Name, Employment Info, Employment ID | Internal | ||
| Response Manager (RM) | Region 6 | N/A | X | X | X | Name, Business phone number, Business email address | Response Manager (RM) PIA (pdf) | |
| Tar Creek Off-Site Rule and Chat Tracking Database | Region 6 | N/A | X | X | X | Name, Phone Number, Email address | Tar Creek Off-Site Rule and Chat Tracking Database PIA (pdf) | |
| Region 6 LAN | Region 6 | N/A | X | X | Name, Email Address | Internal | ||
|
Region 7 LAN Daily Flexible Schedule |
Region 7 | EPA-81 | X | X | Employee Name, Employee LAN ID | Region 7 LAN (R07 Daily Flex Schedule) PIA (pdf) | ||
| Libby Asbestos Exposure Assessment Records | Region 8 | EPA-48 | X | X | X | Medical, DOB, Tel. No., Name, Address | Libby Asbestos Exposure Assessment Records PIA (pdf) | |
|
Region 8 GSS/LAN |
Region 8 | N/A | X | X | X | PII | Internal | |
|
Medical Surveillance Reasonable Accommodation |
Region 8 | EPA-70R | X | X | X | Name, SSN (last four), DOB | Internal | |
| Region 9 Enterprise GSS/LAN | Region 9 | N/A | X | X | X | Medical, Name. SSN,DOB, Contact Information, Address, Telephone No | Internal | |
| Region 10 LAN/GSS | Region 10 | N/A | X | X | Name, Email Address, Phone Number | Internal |
The Environmental Protection Agency recognizes the importance of protecting the privacy of individuals, especially as it modernizes and develops its systems and desktop applications. Privacy issues must be addressed when systems are being developed and privacy protections must be integrated into the development life cycle of automated systems. The Privacy Impact Assessment (PIA) is the tool for addressing privacy issues. The PIA process provides a means to assure compliance with applicable laws and regulations governing the privacy of individuals.
The E-Government Act of 2002 and the Office of Management and Budget implementing guidance require federal agencies to make PIAs that collect information from or about the public available through some mechanism (website, Federal Register, other). EPA determined that posting PIAs subject to the E-Gov requirement on the Agency's website is the most practicable form of public disclosure.