EPA Federal Information Systems
The term "information system" (defined in OMB Circular A-130, (6)(Q)(pdf)) means a discrete set of information resources organized for the collection, processing, maintenance, transmission and dissemination of information, in accordance with defined procedures, whether automated or manual.
Systems that include a link in the "EPA System of Records" column have a Privacy Act System of Records and published notices in the Federal Register.
Systems that include a link in the "Privacy Impact Assessments" column contain identifiable information about members of the public. Systems noted below as having an "Internal" Privacy Impact Assessment involve EPA employees only.
More Information about Privacy Impact Assessments
The Environmental Protection Agency recognizes the importance of protecting the privacy of individuals, especially as it modernizes and develops its systems and desktop applications. Privacy issues must be addressed when systems are being developed and privacy protections must be integrated into the development life cycle of automated systems. The Privacy Impact Assessment (PIA) is the tool for addressing privacy issues. The PIA process provides a means to assure compliance with applicable laws and regulations governing the privacy of individuals.
The E-Government Act of 2002 and the Office of Management and Budget implementing guidance require federal agencies to make PIAs that collect information from or about the public available through some mechanism (website, Federal Register, other). EPA determined that posting PIAs subject to the E-Gov requirement on the Agency's website is the most practicable form of public disclosure.
| Managing Office | System Name | SORN Info. | Description | Categories of Individuals Covered | Exemptions | Privacy Impact Assessments |
|---|---|---|---|---|---|---|
| Office of the Administrator - (AO) | govDelivery | N/A | The govDelivery email marketing tool helps the EPA's public affairs offices ensure effective and efficient communications with its diverse internal and external audiences. This tool will allow EPA programs to connect with people using multiple outreach methods, including email, short messaging services (SMS)/text messages, really simple syndication (RSS) feeds. | The system collects personal emails and phone numbers from members of the public and EPA employees. | govDelivery (pdf) | |
| Office of the Administrator - (AO) | Quill | (08/12/2024 - modification); (10/14/2004 - modification); (02/22/2002 - published) | Quill is EPA's correspondence tracking and workflow management system replacing the Correspondence Management System (CMS). It scans, logs, routes, tracks, and stores incoming and outgoing correspondence in all Program and Regional Offices. | Individuals who write to the U.S. Environmental Protection Agency or any of its employees in their official capacity; all individuals to whom correspondence is addressed by EPA or any of its employees in their official capacity; and individuals whose correspondence is referred to EPA by the President, the Vice President, or another federal agency. | Quill PIA (pdf) | |
| Office of the Administrator - (AO) | SAB Application | (03/19/2021 - modification); (07-13/2009 - published) | The SAB Application assists EPA with providing management and technical support to three scientific and technical advisory committees that report to the EPA Administrator - the SAB, the Clean Air Scientific Advisory Committee (CASAC), and the Advisory Council on Clean Air Compliance Analysis (Council). | Scientific and technical experts currently serving on committees and panels administered by the SAB Staff Office; scientific and technical experts who have served on such committees and panels since 2002; and scientific and technical experts nominated to serve on planned SAB Staff Office-supported committees and panels. | SAB PIA (pdf) | |
| Office of the Administrator - (AO) | Invitation Requests* | N/A | Name, Address, Tel. No., Personal Cell, Home Email, Fax No. | This system is no longer being used and should be decommissioned, LPO will confirm. | ||
| Office of the Administrator - (AO) | Cision and Campaign Monitor | N/A | Name, Web Address, Employee Name, Email Address, Journalist Name | CISION and Campaign Monitor | ||
| Office of the Administrator - (AO) | Reasonable Accommodations Management System (RAMS) | (12/08/2021 - modification); (07/08/2019 - published) | The Reasonable Accommodation Management System (RAMS) stores and maintains reasonable accommodation request files for EPA employees and applicants for employment. | EPA employees and applicants for employment at EPA who request a reasonable accommodation (the “Requestor”); individuals whom the Requestor authorizes to submit information in support of their request; and authorized individuals responsible for processing requests. | Reasonable Accommodation Management Site (RAMS) (pdf) | |
| Office of the Administrator - (AO) | Office of Multimedia | N/A | EPA’s Office of Multimedia (OM) is the full-service multimedia production unit. Through broadcasting, webcasting, photography, and graphics, OM helps keep EPA staff and the general public informed and up to date on the latest Agency activities and messages. | The source of the information is dependent upon the formal request of the internal EPA office or external element that has requested the services of OM. | Office of Multimedia PIA (pdf) | |
| Office of the Administrator - (AO) | *Eventbrite | EPA-69, [EPA-HQ-OEI-2014-0776; FRL-9933-14-OEI] (08/28/2015 - published) | Eventbrite is an online registration tool that can be used to collect basic information for meetings and other events. Agency users can customize the registration page to a certain degree and upload images, such as a company logo or seal. For official EPA business, Agency users are permitted to upload the EPA logo or seal, and follow the format, U.S. EPA Meeting/Event Name, for their title. The information collected by Eventbrite is used to determine the number of participants attending an event and may also be used to print nametags or tent cards. | Any individual that registers for an EPA-organized event using Eventbrite.com. | Eventbrite PIA (pdf) | |
| Office of the Administrator - (AO) | iComplaints EEO Case Management System (ICOM) | (07/18/2019 - published) | iComplaints (ICOM) is an information management and reporting system for internal EPA use. The information collected in the ICOM system is required by the Equal Employment Opportunity Commission (EEOC) under 29 CFR 1614.100 through 1614.110 and in order for the Agency to comply with EEOC Management Directive 110. | Employees of the United States Environmental Protection Agency and applicants for employment. | EEOCM PIA (pdf) | |
| Office of the Administrator - (AO) | Social Media Content Management System | N/A | Name, EPA Email Address | Internal* | ||
| Office of the Administrator - (AO) | Research on Customer Participation in Lead Service Line Replacement Programs | N/A | Obtain existing administrative data from Trenton Water Works on the properties in their service area for a research project on customer participation in their Lead Service Line Replacement program. The data that we receive will be in an Excel spreadsheet, we will then conduct a statistical analysis of the data and write up the results for publication. | The data include property address; length and diameter of the service line; whether the property was contacted to participate in TWW's Lead Service Line Replacement Program of the members of the public in Trenton, NJ | Research on Customer Participation in Lead Service Line Replacement Programs (pdf) | |
| Office of the Administrator - (AO) | Insider Threat Inquiry Management (E-ITIM) | N/A | The purpose of this system is to detect, deter, and mitigate insider threats. EPA will use the system to facilitate management of insider threat inquiries; identify and track potential insider threats to EPA; manage referrals of potential insider threats to and from internal and external partners; provide authorized assistance to lawful administrative, civil, counterintelligence, and criminal investigations; and generate statistical reports and meet other insider threat reporting requirements. | The ITP requires information from various sources to performs its functions. The ITP derives information for analysis from multiple sources within, as well as external to, EPA. | Insider Threat Inquiry Management (E-ITIM) PIA (pdf) | |
| Office of the Administrator - (AO) | Coal Combustion Residuals (CCR), Water Quality, and Fetal Health | N/A | The purpose of the system is to facilitate publication of dissertation research and assessed the relationship between coal ash surface water discharges and three relevant outcomes: surface water quality, municipal system water quality, and fetal health indicators from a birth certificate database in North Carolina. | The data consist of members of the public available in administrative records compiled by the State Center for Health Statistics of North Carolina. | Coal Combustion Residuals (CCR), Water Quality, and Fetal Health PIA (pdf) | |
| Office of the Administrator - (AO) | OPEEE Salesforce Module | N/A | The OPEEE Salesforce module was built within the OCSPP Salesforce System and currently meets two business needs: (1) Record basic information about awarded Environmental Education (EE) grants and track the project results of these awarded grants in terms of the Office of Environmental Education’s (OEE) specific goals for this program. (2) Record President’s Environmental Youth Award (PEYA) applicants, support the screening of applicant 2 eligibility, support the substantive review of applications by EPA, track applicant status, and support coordination of the PEYA annual awards ceremony. Currently, all information in the system is hand entered by EPA staff. | Currently, information is hand-entered by EPA staff. Data is received on paper and via email from grant recipients and PEYA applicants members of the Public and EPA employees. | OPEEE Salesforce Module PIA (pdf) | |
| Office of Air and Radiation - (OAR)OAR | Light Duty In-Use Vehicle Testing Program | EPA-60, [FRL-9310-6; EPA-HQ-OEI-2011-0121] (05/24/2011 - published) | The EPA's Light-Duty In-Use Vehicle Testing Program Information System collect and maintain the information necessary to recruit vehicles of a particular class for testing. This includes information relevant to the testing of recruited vehicles, maintenance records (if volunteered by the participant), information from tests conducted on the vehicles, and documents necessary to administer the program (vehicle release, loaner agreement, cash receipt, etc.). | Individuals who volunteer to loan vehicles they own or lease for emissions standards testing at the National Vehicle and Emissions Laboratory. | Light Duty In-Use Vehicle Testing Program PIA (pdf) | |
| Office of Air and Radiation - (OAR) | Engine and Vehicles Compliance Information System (EV-CIS) | (02/13/2020 - modification); (05/23/2014 - published) | The Engines and Vehicles—Compliance Information System (EV-CIS) collect and maintain the information necessary for EPA to determine if the request for a nonresident exemption meets the criteria established in the regulations implementing this program codified in 40 CFR Parts 85 and 1068. In addition, the information collected is used to contact the requestor if there are questions regarding the request and to subsequently issue an approval or denial letter regarding the request. The information may also be used by CBP and EPA's Office of Enforcement and Compliance Assurance (OECA) to validate that the shipment at the port is valid. | Individuals who apply to the EPA for a nonresident exemption to import a nonconforming on-highway vehicle (e.g., cars, motorcycles or motor homes) for a period of up to one year for personal use. | Engine and Vehicles Compliance Information System (EV-CIS) PIA (pdf) | |
| Office of Air and Radiation - (OAR) | Clean Air Markets Division Business System (CAMDBS) | N/A | The Clean Air Markets Division Business System (CAMDBS) is an Internet-based portal that supports the operation of the emissions trading programs implemented by EPA. The CAMDBS consists of four applications to achieve its mission: • CAMD Business System (CBS) • Emissions Collection and Monitoring Plan System (ECMPS) • CAMD System Administrator (CSA) • Field Audit Checking Tool (FACT) The CAMD Business System (CBS) is the web application used by EPA and industry to submit required program information. The Emissions Collection and Monitoring Plan System (EMPS) is an application to receive, process, and quality assure emissions data and monitoring plans. The CAMD system administrator application (CSA) is a client-server tool that provides desktop access to the CAMDBS database to perform a variety of system administration functions. The Field Audit Checking Tool (FACT) was developed to enhance Part 75 continuous emission monitoring system (CEMS) field audits. | Data is submitted primarily by regulated facilities, through a designated representative or alternate designated presentative. Agents, who act on behalf of the representatives can also submit data. | Clean Air Markets Division Business Systems (CAMDBS) (pdf) | |
| Office of Air and Radiation - (OAR) | Air Quality System (AQS) | N/A | AQS collects ambient air pollution data collected primarily by state, local, and tribal air pollution control agencies from thousands of monitoring stations located across the country. AQS also contains meteorological data, descriptive information about each monitoring site is a matter of public record (as mandated by Federal Open Data Policy and laws.) | The information is provided by the system users at the time of registration. The user can update the data when they deem necessary whom are members of the Public.. | Air Quality System PIA (pdf) | |
| Office of Air and Radiation - (OAR) | Emissions Inventory System (EIS) | N/A | Collect emissions information from State, Local, and Tribal government agencies. Emissions information include descriptive information about the point sources that produce the data. This information is compiled and analyzed in producing the National Emissions Inventory. | The information is provided by the system users at the time of registration. The user can update the data when they deem necessary whom are members of the Public. | Emission Inventory System PIA (pdf) | |
| Office of Air and Radiation - (OAR) | Section 608 | (08/20/2019 - published) | The information collected in this system supports the refrigerant management program under Clean Air Act (CAA) section 608 and implementing regulations codified in 40 CFR part 82, subpart F. The regulations establish a certification program for technicians that work on air-conditioning or refrigeration appliances. Instead of directly testing and issuing certifications, EPA approves programs that certify technicians. | EPA-certified air-conditioning and refrigeration technicians whose certifying program has withdrawn its participation in the program or had its approval revoked. | Awaiting an updated PIA from System Owner | |
| Office of Air and Radiation - (OAR) | OAP Salesforce | N/A | The Office of Atmospheric Programs offers a variety of voluntary programs to individuals and public and private organizations to promote energy efficiency, renewable energy, and greenhouse gas emissions mitigation. Many of these programs rely on Salesforce databases to communicate with partners and track program information. | All information collected is provided voluntarily via a web form by individuals and public and private organizations to promote energy efficiency. | OAP Salesforce PIA (pdf) | |
| Office of Air and Radiation - (OAR) | Energy Star | N/A | The ENERGY STAR Program is a voluntary government program that assists businesses and individuals in protecting the environment through superior energy efficiency. The ENERGY STAR Program provides simple, credible, and unbiased information that consumers and businesses rely on to make well-informed decisions to save money and reduce emissions. | All information collected is provided voluntarily via a web form by individuals and public and private organizations to promote energy efficiency. | Energy Star PIA (pdf) | |
| Office of Air and Radiation - (OAR) | New Alternatives Policy (SNAP) GuideMe (ADC 3434 and 3661) | N/A | The U.S. Environmental Protection Agency's (EPA) Significant New Alternatives Policy (SNAP) program implements section 612 of the amended Clean Air Act of 1990, which requires EPA to evaluate substitutes for the ozone-depleting substances to reduce overall risk to human health and the environment. SNAP GuideMe is an application that stores and organizes correspondence and policy documents for EPA's Significant New Alternatives Policy (SNAP) Program and related programs. | Public users will voluntarily submit questions or comments through existing web contact forms to the Questions Response Hub system of SNAP. | New Alternatives Policy (SNAP) GuideMe (ADC 3434 and 3661) PIA (pdf) | |
| Office of Air and Radiation - (OAR) | RaterPRO | N/A | RaterPRO will allow users to collect information on homes that are being rated through the ENERGY STAR Certified Homes program. Note that the RaterPRO system is separate from the other “ENERGY STAR” electronic systems, which is why this separate PIA was created. The program requires a third-party inspector, called a Rater, to perform at least two site inspections of each new home during the course of construction to visually verify compliance with a list of ENERGY STAR requirements as well as to perform a number of performance tests. | Public users called Raters collect information on energy star certified homes and enter into the system RaterPRO. | RaterPRO PIA (pdf) | |
| Office of Air and Radiation - (OAR) | Applicability Determination Index (ADI) InfoManager System (AIS) | N/A | The ADI InfoManager System, also known as AIS, is an Intranet application which provides an electronic means for receiving EPA-issued Clean Air Act applicability determination information (AD records), processing the determinations, and preparing the determinations for publication on the Applicability Determination Index (ADI) public database and a Federal Register Notice. | All information collected from the public is received by mail or email and entered into the ADI, AIS systems by EPA Staff only. | Application Determination Index (ADI) InfoManager System (AIS) PIA (pdf) | |
| Office of Air and Radiation - (OAR) | Combined Air Emissions Reporting System (CAERS) | N/A | CAERS is a consolidated reporting system process for regulated entities to provide the latest facility attributes, emissions estimation input data, and shared facility and emissions data only once. Through CAERS air emissions reporting will be streamlined for facility reporters, state, local, tribal (SLT) authorities, and EPA staff. | Preparers, certifiers and SLTs reviewers enter the information directly in the process of registering in CDX, which then makes its way to CAERS. | Combined Air Emissions Reporting System (CAERS) PIA (pdf) | |
| Office of Air and Radiation - (OAR) | BenCloud | N/A | BenCloud will be a tool for EPA and non-EPA users to calculate and monetize the health impacts of air pollution changes. Users will provide maps of baseline air quality and air quality under an alternative scenario such as a proposed policy change. BenCloud will calculate the change in health impacts due to the change in air quality. | BenCloud’s collected information will be directly provided by EPA and external users through the web interface. BenCloud will use user-provided maps of air quality and user-input analytic choices such as what health outcomes to value. | BenCloud PIA (pdf) | |
| Office of Finance and Administration - (OFA) | EPA Acquisition System Software as a Service | (02/16/2022 - modification); (02/23/2021 - published) | EPA's Acquisition System (EAS) is an automated contract writing and management system with configurable workflow used to initiate, award, modify, and track acquisition actions for the procurement of goods and services. EAS identifies employees who initiate acquisition actions or are assigned to work on these actions. Specifically, the system tracks the requisitioner, contract official, contract specialist, and approving officials for each acquisition action. | EPA employees including the: (a) EPA Project Officer, (b) EPA Program Official, (c) EPA Budget Official, (d) EPA Contracting Officer or Contract Specialist, (e) EPA Merit/Peer Reviewers. | EPA Acquisition System (EAS) Software as a Service (SaaS) (pdf) | |
| Office of Finance and Administration - (OFA) | OARM Data Mart | N/A | The OARM Data Mart contains current and historical Grant and Contract award records, as well as related financial and other referential data. Grant-related information is collected via the Integrated Grants Management System (IGMS). Contract related data are collected from the EPA Acquisition System (EAS). Budget-related information for both universes (grants, contracts) is pulled from the COMPASS Data Warehouse (CDW). | All information within the OARM Data Mart is used by EPA Staff only. | OARM Data Mart (pdf) | |
| Office of Finance and Administration - (OFA) | Electronic Physical Access Control System | (12/12/2022 - published) | The Enterprise Physical Access Control System (ePACS) collect and maintain employee and contractor information that is used to determine suitability for physical access to EPA-managed facilities and certain restricted areas within these facilities. Using Personal Identity Verification (PIV) cards "EPA Badges" and readers, control panels, closed circuit video cameras, building intrusion detection sensors, alarm keypads, and emergency door buttons that are tightly integrated into one ePACS system that is centrally managed in a virtual server environment. | EPA employees, contractor employees, interns, and volunteers that have valid credentials "EPA Badge" programmed for specific access points. | ePACS PIA (pdf) | |
| Office of Finance and Administration - (OFA) | OARM Agency Asset Management System (AAMS) | (03/22/2023 - modification); (08/31/2006 - modification); (10/01/2001 - published) | The Agency Asset Management System (AAMS) provides EPA with enterprise-wide asset management for tracking physical and financial accountability for all EPA assets. As specified in the EPA Personal Property Manual 4832, dated June 2017, personal property is defined as any property, except real property. | EPA employees, contractor employees, interns, and volunteers requiring any assets. | OARM Agency Asset Management System (AAMS) PIA (pdf) | |
| Office of Finance and Administration - (OFA) | Enterprise Legal Case Management System (ELCMS) | (02/23/2022 - modification); (09/17/2014 - published) | Enterprise Legal Case Management System (ELCMS), consolidated information from other databases into a new enterprise platform, which is a platform that supports Agency-wide usage for Agency administrative legal proceedings. The purpose of the modified system is to manage the administrative adjudicatory proceedings held before the Agency through docketing, filing, case tracking, and document management and storage. Litigants, Agency attorneys and judges, and other interested parties may submit a variety of documents to the system, including pleadings, motions, briefs, exhibits, orders, hearing transcripts and initial decisions. | This system covers any person, including individuals, or their representative, who create a profile or whose information is contained in any document filed the system. | Enterprise Legal Case Management System (ELCMS) PIA (pdf) | |
| Office of Finance and Administration - (OFA) | EPA Identification Card Record | EPA-19, [FRL-8215-6; EPA-HQ-OEI-2006-0634] (08/31/2006 - modification); (02/22/2002 - published) | The EPA Identification Card Record is used to issue official U.S. Government identification cards to EPA employees and certain non-EPA employees requiring access to EPA-controlled facilities; to maintain a record of all holders of identification cards for renewal and recovery of expired cards; to manage and confirm requests for and access to EPA-controlled facilities; and to identify lost or stolen identification cards. | EPA employees and certain non-EPA employees, including contractors and grantees, who require identification cards to access EPA controlled facilities. | EPA Identification Card Record | |
| Office of Finance and Administration - (OFA) | Employee Counseling & Assistance Program Records | (02/22/2002 - published) | Counsel EPA employees who are experiencing personal or work related problems, including alcohol and drug abuse problems, which may affect their work performance. Document the nature of the employee's problem and the progress made, to record an employee's participation in and the results of community or private sector treatment or rehabilitation programs. With the employee's consent, to coordinate with appropriate supervisory or management officials concerning the progress of the employee's rehabilitation. | EPA employees who seek, are referred to, and/or receive assistance through the Agency Employee Counseling and Assistance Program in connection with personal or work related problems, including, but not limited to, problems related to alcohol and/or drug abuse. | Awaiting an updated PIA from System Owner | |
| Office of Finance and Administration - (OFA) | Wellness Program | EPA-41 R, [FRL-8215-5; EPA-HQ-OEI-2006-0633] (08/31/2006 - modification); (02/22/2002 - published) | The Wellness Program document health treatments and related services offered by the Health Unit. The records in the following Privacy Act systems (EPA-3) Wellness Program Medical Records were transferred to the Office of Administrative Services Information System (OASIS) EPA-41 Privacy Act system 08/31/2006. | EPA employees, contract employees, and EPA visitors requiring or requesting medical attention and EPA employees participating in Stress Lab. | Wellness Program | |
| Office of Finance and Administration - (OFA) | Acquisition Training System | (02/22/2002 - published) | Acquisition Training System assure a proficient contract management workforce by identifying EPA employees who are eligible to be or have been certified as Contract Managers. | EPA employees performing contract management who are subject to the Agency certification program and who are certified, as set forth in Chapter 7 of the EPA Contracts Management Manual. | Acquisition Training System PIA (pdf) | |
| Office of Finance and Administration - (OFA) | Office of Administrative Services Information System (OASIS) | (03/22/2023 - modification); (08/31/2006 - modification); (10/01/2001 - published) | The OASIS system is a secure platform to administer and manage administrative software services to EPA employees using EPA's intranet, including a secure database for the software modules the system supports. There are nineteen OASIS software modules. | Current and former Agency federal employee, contractors, grantees, interns, and volunteers.- | Office of Administration Services Information System (OASIS) PIA (pdf) (8/8/24) | |
| Office of Finance and Administration - (OFA) | Child Care Tuition Assistance Program Records | (05/22/2002 - published) | The Child Care Tuition Assistance Program Records system establish and verify Environmental Protection Agency employee's eligibility for child care subsidies in order to provide monetary assistance to them. Other uses of the records in the system include verifying the eligibility of child care and verifying compliance with regulations. | (1) Current employees of the Environmental Protection Agency who voluntarily apply for a child care subsidy, their spouses, and children who are enrolled in a licensed Federal and non-Federal center, and licensed home-based care. (2) Child-care providers of these employees. | Childcare Tuition Assistance Program | |
| Office of Finance and Administration - (OFA) | Integrated Grants Management System (IGMS)/Next Generation Grants System (NGGS | (06/04/2021 - modification); (12/08/2003 - published) | The Integrated Grants Management System (IGMS)/Next Generation Grants System (NGGS) (IGMS/NGGS) is a modern platform employing Java/Oracle technologies. IGMS/NGGS are computer systems that the Agency uses to process grant applications and issue grants to recipients. The Agency will also use IGMS (without NGGS) to process interagency agreements, which are assistance agreements between Federal agencies. | EPA employees, non-EPA Federal government personnel, State or local government personnel. | ||
| Office of Finance and Administration - (OFA) | Federal Human Resource Navigator (FedHR Navigator) | (11/26/2021 - modification); (03/01/2006 - published) | The FedHR Navigator system integrate employees benefits and retirement information into one central database. The application allows EPA employees to access personnel and benefits-related information that will be used by EPA employees to calculate their retirement benefits. The information in the system includes voluntary, early, and disability retirement benefits; part-time and intermittent service; deposits and re-deposits owed; Social Security/Federal Employee Retirement System (FERS) supplement benefits; Civil Service Retirement System benefits; Thrift Savings Plan benefits; survivor benefits; and severance pay. | Current and former employees of the Environmental Protection Agency (EPA). Because FedHR Navigator contains records related to benefits, individuals including an employee's spouse, former spouse, dependents, parents, or other family members are also covered by the system. | Federal Retirement Benefits (FRB) Calculator System PIA (pdf) | |
| Office of Finance and Administration - (OFA) | EZ-Hire | EPA-56, [OARM-2006-0101; FRL-8036-7] (02/24/2006 - published) | EZ-Hire records are collected and maintained to monitor, track and rank qualified individuals filing employment applications with the U.S. EPA and to assess recruiting goals and objectives. EZHire will improve time-to-hire cycle, it will comply with the security requirements of Federal Information Security Management Act (FISMA), collect Equal Employment Opportunity (EEO) data and facilitate ad hoc reporting. | Individuals filing applications for employment with the U.S. Environmental Protection Agency in response to advertised position vacancy announcements. | EZHire | |
| Office of Finance and Administration - (OFA) | EPA Personnel Access and Security System (EPASS) | EPA-62, [FRL-9915-14-OARM; EPA-HQ-OEI-2012-0836] (08/19/2014 - published) | The EPASS System (1) Ensure the safety and security of Federal facilities, systems, or information, and of facility occupants and users; (2) provide for interoperability and trust in allowing physical access to individuals entering Federal facilities; and (3) allow logical access to Federal information systems, networks, and resources on a government-wide basis. | The System will collect and maintain information on individuals who require long-term, regular access as required by their position, to EPA-controlled facilities and information technology systems, including federal employees, contractors, grantees, students, interns, volunteers, other non-federal employees and individuals formerly in any of these positions. The System does not collect information on occasional visitors or short-term guests to whom the Agency may issue temporary identification. | Awaiting an updated PIA from System Owner | |
| Office of Finance and Administration - (OFA) | Labor and Employee Relations Tracking System (LERTS) | EPA-68,[EPA–HQ–OEI–2014–0466; FRL–10120–01– OMS], (11/03/2022 -modification); (11/04/2014 - published) | The LERTS system administer EPA's Labor and Employee Relations program. Records in LERTS have various uses by Agency personnel offices, including employee's rights and benefits under pertinent laws and regulations governing Federal employment; and other information needed to provide personnel services. | Current and former EPA employees. | Agency Labor and Employee Relations Tracking System (ALERTS) PIA (pdf) (10/20/2024) | |
| Office of Finance and Administration - (OFA) | EPA Acquisition System (EAS) | (02/16/2022 - modification); (02/23/2021 - published) | EPA's Acquisition System (EAS) is an automated contract writing and management system with configurable workflow used to initiate, award, modify, and track acquisition actions for the procurement of goods and services. EAS identifies employees who initiate acquisition actions or are assigned to work on these actions. Specifically, the system tracks the requisitioner, contract official, contract specialist, and approving officials for each acquisition action. | Categories of individuals covered are EPA employees including the: (a) EPA Project Officer, i.e., the individual who is responsible for the review and evaluation of the application or proposal and the monitoring of a resulting contract acquisition; (b) EPA Program Official, i.e., the individual who is responsible for review and approval of applications or proposals for funding; (c) EPA Budget Official, i.e., the individual who is responsible for certifying availability of funds for approved applications or proposals; (d) EPA Contracting Officer or Contract Specialist, i.e., individuals who are responsible for awarding and administering contracts, and (e) EPA Merit/Peer Reviewers, i.e., individuals who provide a written review or evaluation of the application or proposal to the EPA Project Officer. | EPA Acquisition System (EAS) PIA (pdf) | |
| Office of Finance and Administration - (OFA) | National Environmental Publication Internet Site (NEPIS) | N/A | The National Environmental Publication Internet Site (NEPIS) collects data in order to mail information to the requestor wants a (hardcopy EPA publication). The electronic error notification form collects the sender’s email address in order to notify the site manager of an error and to contact the person in order to gather additional information to resolve the problem. | All information collected is provided voluntarily via the web by general public and private organizations who request EPA hardcopy publications. | National Environmental Publications Internet Site (NEPIS) | |
| Office of Finance and Administration - (OFA) | Case Application for Debarment and Suspension (CADS) | (06/04/2021 - modification); (02/22/2002 - published) | The Case Application for Debarment and Suspension (CADS) is an electronic records management system that supports the Environmental Protection Agency in assembling information in order to conduct and document discretionary suspension and debarment proceedings under the Federal Acquisition Regulation or the Non procurement Common Rule (2 CFR part 180), as well as to carry out the Environmental Protection Agency's obligations to process statutory exclusions under Clean Air Act section 306 and Clean Water Act section 508. | (1) Individuals who have been suspended, proposed for debarment, or debarred from federal procurement and assistance programs; (2) Individuals who have been the subject of agency inquiries to determine whether they should be debarred and/or suspended from federal procurement and assistance programs; and (3) Individuals who have been convicted and are subject to an exclusion by operation of law under Clean Air Act section 306 or Clean Water Act section 508. | Case Application for Debarment and Suspension (CADS) PIA (pdf) | |
| Office of Finance and Administration - (OFA) | Human Resources Line of Business (HR LoB) | (12/10/2021 - published) | The HR LoB suite of systems is a government shared service hosted by the Department of Interior's Interior Business Center (DOI-IBC) and includes the Federal Personnel Payroll System (FPPS), the Workforce Transformation and Tracking System (WTTS)/Entrance on Duty (EOD), FedTalent, and Oracle's Business Intelligence Enterprise Edition (OBIEE) administer EPA's HR activities, including: pay and leave requirements, processing, accounting, learning and development, and reporting requirements. The records also provide the basic source of factual data about a person's employment while in federal service and after his or her separation from federal service in accordance with applicable records policies. Records in HR LoB have various uses by Agency personnel offices, including screening qualifications of employees; determining status, eligibility, and employee's rights and benefits under pertinent laws and regulations governing federal employment; computing length of service; and other information needed to provide personnel services. | Current and former EPA employees, including Health and Human Services Public Health Service Commissioned Officers assigned to EPA, grantees, intergovernmental detailees, interagency agreement detailees, and contractors, and family members of these individuals. | HR LoB PIA (pdf) | |
| Office of Finance and Administration - (OFA) | Emissions Inspection & Maintenance Records for Federal Employees Parking at Federal Parking Facilities | (10/01/2001 - published) | The Emissions Inspection and Maintenance Records for Federal Employees Parking at Federal Parking Facilities, is EPA's first government-wide system of records. It will bear the number EPA-GOVT-1, and it will appear as the last system in the compilation. This new system notice will not only cover records maintained by EPA, but it will also include comparable records maintained by other agencies. The system notice covers emissions inspection and maintenance records for federal employees parking at federal parking facilities. | Federal employees routinely permitted to park in facilities controlled by the federal government. | Awaiting an updated PIA from System Owner | |
| Office of Finance and Administration - (OFA) | RTP/OARM LAN GSS | N/A | RTP/OARM LAN GSS uses a networked infrastructure to provide the data processing needs to employees, contractors, and partners. This infrastructure includes both hardware and software to support both mission and daily operations. This general support system (GSS) contains or connects to other GSSs, as well as major and minor applications. The components of the RTP/OARM LAN GSS make up the central hardware and software that provide connectivity, security, storage, and data access for Agency employees and contractors. | Current EPA employees. | RTP/OARM LAN GSS PIA (pdf) (6/13/2023) | |
| Office of Finance and Administration - (OFA) | Personnel Security System (PSS) 2.0 | (11/06/2023 - modification); (05/29/2020 - published) | Personnel Security System (PSS) 2.0 assist with coordinating and managing background investigations on federal and non-federal personnel working for EPA by collecting, maintaining, and tracking the documentation associated with such background investigations. Data in the system will be transferred to the identity card management provider so that access cards can be issued to personnel. The data in the system will also be used by the Agency to start the employee onboarding process, and to manage personnel throughout their employment at EPA. Additionally, the insider threat module will be used by OHS to collect information on individuals, relevant to insider threat inquiries. EPA will use the insider threat module to manage information related to the inquiries, and support EPA's responses to such inquiries. | Federal employees, contractors, grantees, students, interns, volunteers, other non-federal employees, and individuals formerly in any of these positions including individuals who require access to EPA-controlled facilities, information technology systems, or information classified in the interest of national security, and applicants for employment or to work on a contract, grant or other activity for the Agency. | Personnel Security Systems 2.0 (PSS 2.0) (pdf) (1/21/24) | |
| Office of Finance and Administration - (OFA) | Fleet Access | (01/28/2022 - modification); (02/23/2021 - published) | Fleet Access manages the Agency's fleet resources, and specifically to store and maintain vehicle asset data collected in the Agency's Fleet Management Information System (FMIS). The FA system serves two primary purposes: First, to store vehicle level data such as license plate, VIN, make, model, acquisition value/lease rates, designations regarding alternative fuel, energy and sustainability mandates, all of which are used to produce the FAST Report. This end-of-year report is submitted jointly to the Department of Energy (DOE), the GSA, and the Idaho National Lab (INL). The FAST Report summarizes each vehicle's annual data with respect to fuel, mileage, maintenance, acquisition, and disposal. Second, FA is used by EPA's Fleet program management, regional and local staff, and support contractors as a standardized vehicle reservation system to reserve and utilize fleet vehicles for official agency business. | The categories of individuals covered by this system include EPA employees and EPA contractors. | Fleet Access (FA) PIA (pdf) | |
| Office of Finance and Administration - (OFA) | Talent Enterprise Diagnostic Tool (TED) | (04/07/2021 - published) | Talent Enterprise Diagnostic Tool (TED) monitor, address, report and track government-wide and Agency-specific skill gaps within mission critical occupations as required under 5 CFR 250 through a Microsoft O365 SharePoint-based application. To share data resulting from these competency assessments with Agency senior leaders and management for the purpose of developing strategies to close competency gaps. | EPA employees, and their supervisors or managers. | Talent Enterprise Diagnostic Tool (TED) PIA (pdf) | |
| Office of Finance and Administration - (OFA) | Purchase Card Order Request System (PCORS) | (12/10/2021 - published) | The Purchase Card Order Request System (PCORS) manage the pre-approval process for purchase card transactions. EPA also uses PCORS to place orders once approved by the three mandatory approvers: The Purchase Cardholder, the Approving Official, and the Funds Certifying Officer. | EPA employees, contractors, and grantees. | Purchase Card Order Request System (PCORS) PIA (pdf) | |
| Office of Finance and Administration - (OFA) | Electronic Grants Records System (EGRS) | N/A | Electronic Grants Records System (EGRS) is a semi-automated records management application, designed to capture data/artifacts/attachments out of IGMS (Source system) in order to file/organize them within the Agency’s records management solution (currently, Documentum). The system does also allow for manual adds of artifacts/attachments (ie. Records related to grant actions) to be uploaded by authorized EPA staff for storage and records management outside the automated processes. | EPA employees, contractors, and grantees. | Electronic Grants Records System (EGRS) PIA (pdf) | |
| Office of Finance and Administration - (OFA) | Grantee Compliance Database | N/A | The Grantee Compliance Database/Comply App is a comprehensive database for summarizing a wide range of grant recipient related activities. In addition to providing an overview of award information related to each grantee recipient, this database also stores historical information related to the recipient's training activities, indirect cost rate negotiations, pre-award certifications, post award monitoring plans, as well as on-site review, off-site review, and technical assistance activities. All advanced monitoring activities must be recorded in the system with an attached report to count as part of the Grantee Compliance Assistance Initiative as outlined in EPA Order 5700.6. | EPA employees, contractors, and grantees. | Grantee Compliance Database PIA (pdf) | |
| Office of Finance and Administration - (OFA) | Catalog of Federal Domestic Assistance (CFDA) | N/A | The Catalog of Federal Domestic Assistance (CFDA) application facilitates collaboration among several EPA offices and regions during the annual review and update of CFDA program descriptions. The users of the application include, OMS/OGD, as well as Senior Resource Officials, Senior Budget Officials and Junior Resource Officials in the Agency's various program and regional offices. The CFDA application streamlines the process of compiling accurate and up-to-date information about all of EPAs assistance programs. | EPA employees, contractors, and grantees. | Catalog of Federal Domestic Assistance (CFDA) PIA (pdf) | |
| Office of Finance and Administration - (OFA) | Mass Alert Notification System (MANS) | (03/07/2023 - modified); (11/03/2016 - modification); (10/01/2001 - published) | Mass Alert Notification System (MANS) contact EPA personnel, contractors, grantees, consultants, volunteers, and other support staff who have an active EPA identification badge or are in the process of obtaining an EPA identification badge, for the purposes of providing emergency alerts and notifications and conducting accountability activities in support of affected persons following an emergency, or, as a means to account for EPA employees, contractors, grantees, consultants, and any other support staff personnel following an emergency event. Records may also be used for mass alert and notification system test, drill, and exercise evolutions. This system will provide EPA with the ability to disseminate emergency alerts and notification information rapidly and effectively to EPA personnel and their emergency contacts. | EPA personnel, contractors, grantees, consultants, volunteers, and any other support staff personnel. | MANS PIA (pdf) | |
| Office of Finance and Administration - (OFA) | OARMLAN-OAM GSS OAS Service Desk | N/A | The OARMLAN-OAM GSS (OAS Service Desk) provides computer services to OAS employees in the Ronald Reagan Building (RRB) / Research Triangle Park (RTP) / Cincinnati and supports one major application: EPA Acquisition System (EAS) and OAS Service Desk for the Agency’s EAS Users. The OARMLAN-OAM GSS (OAS Service Desk) allows OAS users access to office automation software, additional applications and Agency-provided services, including Intranet and Internet access. It also supports the OAS’s website and the OAS service desk helpdesk application which collects information contained in helpdesk tickets. | EPA employees, contractors. | OARMLAN-OAM GSS (OAS Service Desk) PIA (pdf) | |
| Office of Finance and Administration - (OFA) | Telework Application | EPA-61, [FRL-9786-9; EPA-HQ-OEI-2012-0481] (03/04/2013 - published) | The Telework Application track all records used by supervisors, managers and program and regional Telework Coordinators to assist the EPA in implementing and managing its Telework Program. EPA's Telework Program (or Flexiplace) provides employees the opportunity to work at a location other than their regularly assigned work site or official duty station. Alternate work sites include personal residences and satellite locations. Flexiplace is a work arrangement that is discretionary on the part of management and voluntary on the part of the employee. | Employees who voluntarily apply to participate in EPA's Telework Program. | Telework Application and Agreement Records (pdf) | |
| Office of Finance and Administration - (OFA) | PeoplePlus | (09/07/2021 - modified); (06/05/2014 -modification); (07/09/2007 - modification); (02/24/2006 - modification); (10/10/2003 - modification); (02/22/2002 - published) | PeoplePlus administers EPA's time and attendance by allowing EPA federal employees to document their time and attendance, including assigning time reporting and work codes. This time and attendance information is exchanged with EPA's payroll provider allowing for the processing of EPA employee payroll. PeoplePlus also allows EPA employees to track, request, and cancel various absence forms, including sick leave, annual leave, administrative leave, and time off awards. | Current and former EPA employees. | PeoplePlus (PPL) (pdf) | |
| Office of Finance and Administration - (OFA) | Compass | EPA-29, [FRL-9931-42-OEI; EPA-HQ-OEI-2015-0132] (07/30/2015 - modification); (02/22/2002 - published) | The Compass records in the accounts receivable module are used primarily to create a record of, and track, all accounts receivable and to assist the EPA in collecting debts owed the Agency. Records in the travel and other accounts payable modules are used primarily to create a record of and to track all monies owed by the EPA for authorized travel and for other services performed for the EPA. Tracks and executes the Agency's budget. Provides reporting in all areas listed above. | Individuals who owe monies to and individuals who are owed monies from the Environmental Protection Agency are covered by the system. This includes, but is not limited to, monies owed to the EPA for refunds, penalties, travel advances, Interagency Agreements, or Freedom of Information Requests. This system also contains information on corporations and other entities that are in debt to the EPA. Records on corporations and other entities are not subject to the Privacy Act. This system also includes monies owed by the EPA to Agency employees, consultants, private citizens, and others who travel or perform other services for the EPA. | Compass Financials IT System PIA 2023 (pdf) (24 Sep 24, EPA-24) | |
| Office of Finance and Administration - (OFA) | Superfund Cost Recovery Package Imaging On-line System (SCORPIOS) | (09/05/2023 - rescindment); (02/22/2002 - published) | The Superfund Cost Recovery Package Imaging and On-Line System (SCORPIOS) system of records (EPA-39) is being rescinded because the e-Recovery system of records (EPA-90) replaces it. EPA is now using the e-Recovery system to organize and produce reports to recover costs associated with its response to releases or threatened releases of hazardous substances, or discharges or threatened discharges of oil. | Current and past employees, contractors, and consultants involved in Superfund activities. | Superfund Cost Recovery Package Imaging and On-Line System (SCORPIOS) PIA (pdf) | |
| Office of Finance and Administration - (OFA) | MoveLINQS (mLINQS) | EPA-87, [FRL-10021-56-OCFO] (05/12/2021 - published) | MoveLINQS, is an EPA major information system (MIS). It was originally published under the EPA-29 SORN, which also covers EPA travel, other accounts payable, and accounts receivable files. However, the EPA proposes to move the MoveLINQS application to a separate Microsoft Azure Government Cloud under the new SORN EPA-87. The EPA utilizes MoveLINQS to help manage the BDSB Federal Employee Relocation Center, where they process employee relocation moves for the EPA. | Federal employees and their family members who are eligible for move-related reimbursements will be covered. | OCFO MoveLINQS (mLINQS) PIA (pdf) (7/31/2023) | |
| Office of Finance and Administration - (OFA) | Payment Tracking System (PTS) | N/A | The Payment Tracking System (PTS) supports the EPA’s Office of the Chief Financial Officer (OCFO) in the timely and accurate completion of non-payroll related payments. PTS allows the EPA national finance centers to process Contract, Small Purchase, Interagency, Fellowship, and Grant payments, as well as to track other closely related non-payroll payment information for the EPA. PTS also allows EPA personnel outside of the finance centers to authorize the finance centers to make contract payments. PTS is a modular feeder system to Compass | EPA employees, contractors. | Payment Tracking System (PTS) PIA (pdf) | |
| Office of Finance and Administration - (OFA) | Concur | N/A | Concur Cloud Public Sector CCPS is SAP Concur’s end-to-end travel and expense management software as a service (SaaS) solution for United States federal agencies. CCPS includes a web application portal to CUI CUI communicate with system users and provide access to all services. The web application gives users the ability to facilitate travel booking services, change travel reservations, and authorize travel. From vouchering services to documenting trip approvals and expense reimbursements, the web application provides accurate accounting to government systems in compliance with the Federal Travel Regulation (FTR), Joint Travel Regulations (JTR), and Joint Federal Travel Regulations (JFTR). Users access CCPS using standard web browsers via a URL or using SAP Concur mobile applications for supported mobile devices (i.e., smartphones, tablets, and computer platforms). | EPA employees, contractors. | OCFO Concur Travel PIA (pdf) | |
| Office of Finance and Administration - (OFA) | E-Recovery | (06/11/2021 - published) | The E-Recovery system will maintain and organize cost information associated with responding to releases or threatened releases of hazardous substances or discharges or threatened discharges of oil, and will be used to track FEMA mission assignment costs. EPA will use the information stored in this system to produce cost reports, which will be used to support the Agency's recovery of its clean-up costs from responsible parties. EPA, the U.S. Department of Justice, and the U.S. Coast Guard will also use this information for litigation support purposes. | EPA employees, EPA contractors, non-EPA government personnel, state and local government personnel and/or private citizens. | E-Recovery PIA (pdf) | |
| Office of Chemical Safety and Pollution Prevention - (OCSPP) | Federal Lead-Based Paint Program System of Records (FLPPSOR) | EPA-54, [FRL-8947-9; EPA-HQ-OEI-2008-0791] (02/22/2019 - modification); (08/21/2009 - published) | Federal Lead-Based Paint Program System of Records (FLPPSOR) maintain information submitted electronically via EPA's CDX system to the Agency and through various documents under the Federal Lead-Based Paint and RRP Programs. These records include application forms, notification forms, and various support documents. FLPPSOR supports activities integral to the program ( i.e., issuing certificates, analyzing information, generating letters and reports, and providing information to allow for executing various enforcement actions). EPA's CDX Customer Registration Subsystem's System of Records Notice is EPA-52 [( Federal Register : December 8, 2003 (Volume 68, Number 234)]. | Individuals covered by the system include those who have been trained or have applied for certification to perform lead-based paint and RRP activities in the following disciplines: inspectors, supervisors, risk assessors, project designers, abatement workers, renovators, and dust sampling technicians. In addition, individuals covered by the system include training program managers and principal course instructors who have been accredited to teach lead-based paint and RRP activities in the following disciplines: inspectors, supervisors, risk assessors, project designers, abatement workers, renovators, and dust sampling technicians. | Federal Lead-Based Paint Program System of Records (FLPPSOR) PIA (pdf) | |
| Office of Chemical Safety and Pollution Prevention - (OCSPP) | OCSPP Cloud System | N/A | OCSPP Cloud System will support Office of Chemical Safety and Pollution Prevention Organization (OCSPP) Program Offices, to include the Office of Pesticide Programs (OPP), Office of Pollution Prevention and Toxics (OPPT) and the Office of Program Support (OPS) in the development and hosting of applications for business processes, data collection, reporting, and workflow automation. This support is essential for the daily operations of OCSPP. The OCSPP Cloud System will provide operations in the areas of program/project monitoring and program evaluations for regulatory reviews, develop business workflows and business approval processes for streamlining work activities, and computing budget allocations based on program/project requests. The OCSPP Cloud System Gov Cloud application resides in the General Support System boundary within the OCSPP. 2 The system will allow multiple groups to access and view information in real-time and will synthesize data by producing statistical reports. | EPA employees, External users, i.e. public users, industry and community organizations in the various systems. | OCSPP Cloud System PIA (pdf) (4/3/2025) | |
| Office of Chemical Safety and Pollution Prevention - (OCSPP) | Restricted Use Pesticides (RUPs) | EPA-59, [FRL-9618-3; EPA-HQ-OEI-2011-0551] (01/13/2012 - modification); (08/13/2010 - published) | The Restricted Use Pesticides (RUPs) system track RUP applicator certifications issued by EPA under pesticide applicator certification plans, including the initial applications/issuance and any renewals, denials, or revocations of certifications. Certified applicators are subject to RUP recordkeeping requirements under FIFRA, section 11 and 40 CFR part 171. The system may also be used to contribute to the development of inspection targeting schemes to verify compliance with recordkeeping requirements for RUPs. | Persons certified or seeking certification to apply restricted use pesticides (RUPs) under Certification Plans administered by EPA. | Federal Certification of Pesticide Applicators (Restricted Use Pesticide) PIA (pdf) | |
| Office of Chemical Safety and Pollution Prevention - (OCSPP) | Pesticide Environmental Stewardship Program Membership Platform (PESP) | N/A | The Pesticide Environmental Stewardship Program (PESP) is used to market EPA's voluntary partnership program to the nation's pesticide user community, collect pesticide use and training data on member's Integrated Pest Management measures to reduce human health and environmental risks associated with pests and pesticides and to assess their progress and retention. | EPA employees, public's company business information. | Pesticide Environmental Stewardship Program Membership Platform (PESP) PIA (pdf) (8/17/21) | |
| Office of Chemical Safety and Pollution Prevention - (OCSPP) | Pesticide Registration Information System (PRISM) | N/A | Pesticide registrants submit forms, proposed product labels, scientific study data, and other documents supporting the pesticide regulatory process. EPA staff enter associated reviews, assessments, correspondences, and other documentation and data. To support implementation of the Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA); the Food Quality Protection Act (FQPA); and related legislation. | EPA employees, public's company business information. | Pesticide Registration Information System (PRISM) PIA (pdf) (9/7/2016) | |
| Office of Chemical Safety and Pollution Prevention - (OCSPP) | Chemical Information System (CIS) | N/A | The Chemical Information System (CIS) support work associated with the Toxic Substance Control Act (TSCA). The system consists of an electronic repository for data and documents, workflow to support the review of TSCA submissions, submission search functions, reporting capabilities, agency generated assessments and decision points concerning industry submissions, information on fees collected, contract information and security clearance information for non-federal employees working on TSCA, and security clearance information on federal employees working with TSCA. | EPA employees, contractors, non-federal employees working on TSCA. | Chemical Information System (CIS) PIA (pdf) (3/6/2019) | |
| Office of Chemical Safety and Pollution Prevention - (OCSPP) | Office of Chemical Safety and Pollution Prevention Management Systems Salesforce (OIMSS) | N/A | The Office of Chemical Safety and Pollution Prevention Management Systems Salesforce (OIMSS) provide operations in the areas of program/project monitoring and program evaluations for regulatory reviews, develop business workflow and business approval processes for streamlining work activities, and compute budget allocations based on program/project requests. It allows multiple groups to view information available in real time settings. | EPA employees, contractors, public users of industry and community organizations in the various system. | Office of Chemical Safety and Pollution Prevention Management Systems Salesforce (OIMSS) PIA (pdf) | |
| Office of Chemical Safety and Pollution Prevention - (OCSPP) | SAP SACC People Database | N/A | The SAP SACC People Database contains information on prospective, current, and retired members of the FIFRA Scientific Advisory Panel, the FQPA Science Review Board, TSCA Scientific Committee on Chemicals (SACC), ad hoc experts supporting the TSCA SACC or other scientific peer reviews. The FIFRA SAP and TSCA SACC are peer-review committees formed by EPA under the Federal Advisory Committee Act. The database supports the administrative management of the scientific experts who are members of the Chartered committees or who are additional experts to support the Chartered committees. It is similar in function to the Office of Administrator’s Science Advisory Board Database. | EPA employees, NOWSEE grantees working on SAP SACC. | SAP SACC People Database PIA (pdf) | |
| Office of Enforcement and Compliance Assurance - (OECA) | Online Criminal Enforcement Activities Network (OCEAN) | (08/02/2019 - modification); (01/04/2006 - modification); (09/14/2004 - published) | The Online Criminal Enforcement Activities Network (OCEAN) system is use to: 1. To support, further, and document the investigation of persons or organizations alleged to have criminally violated any environmental statute or regulation, or to have violated other federal statutes in conjunction with such environmental violations. 2. In addition, to facilitate protection of EPA's Administrator, the system will include information on individuals or entities that threaten physical harm to the EPA Administrator, other agency senior officials, or their family members, in violation of federal criminal statutes. All lead information on threats will be referred to the Office of Inspector General (OIG), which is responsible for the investigation of threats against EPA personnel. | 1. (a) Subjects of investigations about whom data has been collected by criminal investigators of the Office of Criminal Enforcement, Forensics and Training, Criminal Investigation Division, and assembled in the form of investigative reports concerning violations of federal criminal statutes; and (b) persons who have made threats of physical harm to the EPA Administrator, other senior agency officials, or their family members (this information will also be referred to the Office of Inspector General). 2. Persons who provide information and evidence used to substantiate environmental criminal violations or threats of physical harm to the EPA Administrator, other senior agency officials, or their family members. 3. OCEFT criminal investigators and other governmental personnel who participate in investigations, such as EPA Regional Criminal Enforcement Counsel (RCECs); Assistant U.S. Attorneys (AUSAs) and other trial attorneys of the Department of Justice; federal criminal investigators of partner federal agencies, such as the Federal Bureau of Investigations (FBI); and criminal investigators or prosecutors of partner state criminal law enforcement agencies. | Pursuant to 5 U.S.C. 552a(j)(2) this system is exempt from the following provisions of the Privacy Act: 5 U.S.C. 552a(c)(3) and (4); (d); (e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(5) and (e)(8); (f)(2) through (5); and (g). Pursuant to 5 U.S.C. 552a(k)(2), this system is exempt from the following provisions of the Privacy Act, subject to the limitations set forth in that subsection: 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H), and (f)(2) through (5). See, 40 CFR 16.11 and 16.12. | Online Criminal Enforcement Activities Network (OCEAN) PIA (pdf) (2/13/24) |
| Office of Enforcement and Compliance Assurance - (OECA) | *Office of Compliance NETI eLearning Center | (04/29/2022 - rescindment); (07/13/2017 - modification); (10/01/2001 - published) | The U.S. Environmental Protection Agency's (EPA), National Enforcement Training Institute is giving notice that it proposes to rescind a system of records pursuant to the provisions of the Privacy Act of 1974. The NETI eLearning Center was used by Federal, State, Local, and Tribal environmental enforcement and compliance personnel for online distance learning. The EPA used this system to maintain registration information of internal and external users and records of training attendance and completion. The Office of Enforcement and Compliance Assurance (OECA) will no longer maintain the NETI eLearning Center. | Federal, state, local, and tribal personnel with NETI eLearning Center accounts. | Office of Criminal Enforcement, Forensics and Training and the National Enforcement Training Institute (OCEFT/NETI) | |
| Office of Enforcement and Compliance Assurance - (OECA) | Tips and Complaints Applicants | N/A | The Tips and Complaints application collects information necessary to investigate potential environmental violations. URL reference information to Regional files containing facility reviews or actions may also be contained in the applications, but not the facility review or action itself. | EPA employees, contractors, public user providing tip and complaints. | Application for Tips and Complaints | |
| Office of Enforcement and Compliance Assurance - (OECA) | Integrated Compliance Information System (ICIS) | N/A | The Integrated Compliance Information System (ICIS) provides the central source of compliance and civil enforcement data and processing for OECA. Assurances that the data are not subject to unauthorized or accidental alterations are important to ensure that accurate data are presented. To protect the data within the ICIS database, security procedures have been and continue to be designed and implemented to maintain the integrity of the data, to allow or disallow a user access to a database object in the ICIS database, to identify which user creates or changes the data, and to provide recovery of the data when necessary. | EPA employees, contractors with ICIS. | Integrated Compliance Information System (ICIS) PIA (pdf) | |
| Office of Enforcement and Compliance Assurance - (OECA) | Smart Mobile Tools for Field Inspectors | N/A | The Smart Mobile Tools for Field Inspectors system replace the standard, hard copy, hand written collection of field notes and observations (i.e. green notebook) and to consolidate the storage of those field notes with electroini8cally collected evidence about a regulated entity. Inspection data elements that are collected in Smart Tools will be pushed from Smart Tools into appropriate Systems of Records (i.e., RCRAinfo, ICIS) to automatically create inspection records within those SORs. These SOR's do not collect privacy information and, therefore, do not have a System of Record Notice (SORN) associated with them. use of Smart Tools is by invitation and only available to EPA personnel, Inside Affiliates, and External Affiliates (partners) and is not publicly available. Jointly governed by EPA, ECOS and other program associations, Smart Tools fundamentally improves the operation and management of environmental inspection programs | EPA employees, Contractors, External Affiliates (partners), State regulatory personnel with Smart Mobile Tools for Field Inspectors. | Smart Mobile Tools for Field Inspectors PIA (pdf) (2.54 MB) | |
| Office of Enforcement and Compliance Assurance - (OECA) | Enforcement and Compliance History Online (ECHO) | N/A | The Enforcement and Compliance History Online (ECHO) is a web tool developed and maintained by EPA's Office of Enforcement and Compliance Assurance for public use. The ECHO website provides environmental regulatory compliance and enforcement information for over one million regulated facilities nationwide. It also offers information about compliance and enforcement activities at the state level. | EPA employees and contractors, US State, local, tribal, and Federal government agencies, Public users within ECHO. | Enforcement and Compliance History Online (ECHO) (pdf) (1/3/24) | |
| Office of Enforcement and Compliance Assurance - (OECA) | National Case Status Information System (NCSIS) | N/A | The National Case Status Information System (NCSIS) is an internal tool developed to review in progress enforcement and compliance cases being handled by the Office of Civil Enforcement (OCE), Federal Facilities Enforcement Office (FFEO), and Regional Offices at any given moment. This case management system relies on a central case status system to share case data between OECA and the Regions. The tool provides an automated means to enter the specific case data into a repository via an upload that is accessible by the OECA AA’s office. The NCSIS OECA Docket does not generate new data. | EPA employees, contractors with NCSIS. | National Case Status Information System (NCSIS) PIA (pdf) | |
| Office of Enforcement and Compliance Assurance - (OECA) | National Enforcement Investigations Center (NEIC) Master Tracking System (MTS) | (10/29/2021 - published) | The National Enforcement Investigations Center (NEIC) Master Tracking System (MTS) will contain information related to investigations of persons or organizations alleged to have violated any federal environmental statute or regulation or, pursuant to a cooperative agreement with a state, local, or tribal authority, an environmental statute or regulation of such authority. | Any person who is the subject of a criminal or civil investigation concerning violations of federal environmental statutes and regulations (or state, tribal or local environmental statutes and regulations, pursuant to a cooperative agreement with a state, tribal or local authority); any person who provides information and evidence that is used to substantiate criminal or civil environmental violations; any third parties identified by persons providing information or evidence that is used to substantiate criminal or civil environmental violations; and EPA or other federal, state or local government personnel, or government contractors that perform field and analytical work or otherwise assist in an investigation. | National Enforcement Investigations Center Local Area Network (NEIC-LAN) PIA (pdf) (2/5/2025) | |
| Office of Finance and Administration - (OFA) | Federal Docket Management System (FDMS) | (08/14/2019 - published) | The Federal Docket Management System (FDMS) is a regulatory, multi-agency use system that contains Federal Register notices, materials supporting regulatory actions such as scientific and economic analyses, and public comments. FDMS provides the public a central online location to search, view, download and comment on Federal rulemaking documents. | Any individual commenting on a Federal agency's rulemaking activities or submitting supporting materials. | Federal Docket Management System (FDMS) PIA (pdf) | |
| Office of Finance and Administration - (OFA) | EPA Telecommunication Detail Records | (02/22/2002 - published) | The EPA Telecommunication Detail Records system aids in planning its future telecommunications needs, and to control telecommunications costs by ensuring that facilities are used only for official Purpose (s)s and by determining individual accountability for telephone usage. | EPA employees, contractors, grantees, and other persons performing services on behalf of the EPA who use telecommunications services charged to EPA. | EPA Telecommunication Detail Records | |
| Office of Finance and Administration - (OFA) | Central Data Exchange (CDX) | (08/18/2021 - modification); (12/8/2003 - modification); (03/18/2002 - published) | The Central Data Exchange (CDX) is EPA's management information system for electronically exchanging environmental data with external customers, allowing companies, states, tribes, and other entities the capability to securely and reliably transfer environmental data in and out of EPA. | This system contains records on all individuals that have either attempted to register or have registered to obtain an account to use CDX for electronically exchanging data with EPA. Registered users of CDX may include representatives of industry, government or laboratories exchanging information with EPA through CDX. | Central Data Exchange (CDX) PIA (pdf) | |
| Office of Finance and Administration - (OFA) | Microsoft 365 (M365) | EPA-64, [FRL-9906-83-OEI; EPA-HQ-OEI-2013-0731] (02/18/2014 - published) | Microsoft 365 (M365) is EPA's communication and collaboration system used to enhance workplace productivity, encompassing tools like Microsoft Word, Excel, SharePoint, and Teams. | EPA employees, contractors on the EPA network and invited stakeholders, including but not limited to grantees, contractors, other federal or state officials, and industry partners. | Microsoft 365 PIA (pdf) | |
| Office of Finance and Administration - (OFA) | Qualtrics SaaS | N/A | Qualtrics SaaS is an online survey tool that can handle a range of surveys, from simple questionnaires to complex surveys with a variety of reporting and analytics tools. | EPA employees, collaborators, and customers who are survey respondents for administrative and research topics. | Qualtrics SaaS (pdf) (3/12/24) | |
| Office of Finance and Administration - (OFA) | FOIAOnline | (04/23/2021 - modification); | FOIAOnline provides the public a single location to submit and track FOIA requests appeals, consultations and referrals filed with the EPA and participating agencies, to manage EPA FOIA administration activities, and to collect data for annual reporting requirements to the Department of Justice. | All persons filing FOIA requests, appeals, consultations or referrals and those whose personally identifiable information may appear in records collected for FOIA request responses. | FOIA Online PIA (pdf) | |
| Office of Finance and Administration - (OFA) | eDiscovery Enterprise Tool Suite | (12/16/2021 - modification); | The eDiscovery Enterprise Tool Suite supports document identification and collection processes for legal discovery, and responses to other formal information requests, such as Freedom of Information Act (FOIA) requests and congressional inquiries. | Categories of individuals covered by this system include: (1) All persons subject to a litigation hold due to a “reasonable anticipation of litigation” as determined by EPA; (2) all persons deemed a participant of past or present litigation, investigation or arbitration where EPA is involved, including civil and criminal enforcement cases and defensive litigation; and (3) individuals impacted by Freedom of Information Act (FOIA) requests, litigation or other cases in EPA. A wide variety of individuals are covered by the system, including individuals who correspond with EPA; provide information to EPA that is subject to discovery, a FOIA request or other formal information request; or are the subject of litigation with EPA; individuals who file complaints or petitions with EPA; and individuals involved in matters with EPA as either plaintiffs or defendants in both civil and criminal matters. | For those records within the system collected and maintained pursuant to the Federal Rules of Civil Procedure (FRCP) and/or for the purpose of civil discovery, action or proceeding, 5 U.S.C. 552a(d)(5) will apply, stating that “nothing in this [Act] shall allow an individual access to any information compiled in reasonable anticipation of a civil action or proceeding.” In addition, pursuant to 5 U.S.C. 552a(k)(2), this system is exempt from the following provisions of the Privacy Act, subject to the limitations set forth in that subsection: 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H) and (f)(2) through (5). Finally, pursuant to 5 U.S.C. 552a(j)(2), when records are contained in this system related to a criminal enforcement proceeding, this system is exempt from the following provisions of the Privacy Act, subject to the limitations set forth in that subsection: 5 U.S.C. 552a(c)(3), (c)(4), (d), (e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(5), (e)(8), (f)(2) through (f)(5) and (g). | eDiscovery PIA (pdf) |
| Office of Finance and Administration - (OFA) | Business Automation Platform - Salesforce | N/A | The Business Automation Platform is EPA’s strategic platform for business process automation. It provides database, workflow processing, user interface generation, declarative development, and other capabilities that are leveraged by applications consisting of configuration specifications that implement business logic. | Only EPA federal and contractor personnel with EPA network credentials, obtained through the Agency’s standard process of network credential control and management, have access to the BAP. | Business Automation Platform-Salesforce (pdf) | |
| Office of Finance and Administration - (OFA) | Enterprise Identity and Access Management (EIAM) | EPA-62, [FRL-9915-14-OARM; EPA-HQ-OEI-2012-0836] (08/19/2014 - published) | The Enterprise Identity and Access Management (EIAM) system provides enterprise authentication and authorization services for the agency. EIAM consists of Web Access Management (WAM), Directory Administration, Identity Governance, and Enterprise Identity Data Warehouse (EIDW). | The System will collect and maintain information on individuals who require long-term, regular access as required by their position, to EPA-controlled facilities and information technology systems, including federal employees, contractors, grantees, students, interns, volunteers, other non-federal employees and individuals formerly in any of these positions. | Enterprise Identity and Access Management (EIAM) (pdf) | |
| Office of Finance and Administration - (OFA) | Intranet Fusion Web Search Engine (FUSION) | N/A | Intranet Fusion Web Search Engine (FUSION) is an internal search engine containing an index of the publicly accessible content available via EPA's intranet websites. | All EPA staff, including federal employees and contractors with access to the intranet, have access to the index. | Intranet Fusion Web Search Engine (Fusion) (pdf) | |
| Office of Finance and Administration - (OFA) | Service Now (SNOW) | (06/11/2019 - published) | ServiceNow (SNOW) supports IT service automation (ticketing & configuration activities), resource management, and shared support services throughout the agency to assist EPA information technology (IT) systems, assets, and other service-oriented activities. | Categories of individuals covered by this system include EPA employees, EPA contractors, non-EPA government personnel, state and local government personnel and/or private citizens ( i.e., requestors) who request technical support by directly contacting the EPA Enterprise IT Service Desk or EPA employees and contractors requesting support using ServiceNow's self-help portal for opening support tickets, external requestors requesting trouble tickets be opened for externally facing EPA applications, EPA Enterprise IT Service Desk personnel or EPA IT System Administrators (SA) working trouble or incident tickets, and ServiceNow Administrators. | ServiceNow (pdf) (4/10/2024) | |
| Office of Finance and Administration - (OFA) | Continuous Diagnostic Monitoring (CDM) | N/A | Continuous Diagnostic Monitoring (CDM) utilizes tools and sensors to improve EPA’s abilities to analyze critical security-related information. CDM provides continuous monitoring networks for flaws and anomalies will alert network managers to attacks and exploitations, resulting in faster responses for problem mitigation. | A subset of EPA personnel, EPA contractors, Department of Homeland Security (DHS) personnel and DHS contractors with a need to know may be granted read-only access to the Master of User Records (MUR) data through EPA's CDM dashboard. Administrative access is limited to authorized EPA personnel and EPA contractors. | Continuous Diagnostic Monitoring (pdf) | |
| Office of Finance and Administration - (OFA) | Drupal Web Content Management System (DWCMS) | N/A | Drupal Web Content Management System (DWCMS) is a customized open-source software for creating and managing content on websites. EPA uses DWCMS to publish on www.epa.gov and manage content on www.epa.gov to provide information on the Agency’s mission, vision, and history. | Authorized EPA employees and contractors in compliance with the FAR. Each EPA program office and regional office are responsible for their website content development and management activities. | Drupal Webpage Content Management System (pdf) | |
| Office of Finance and Administration - (OFA) | Online Library System (OLS) | (02/23/2021 - published) | The Online Library System (OLS) is a data management system that allows authorized EPA library users to collect, store, retrieve and edit data pertaining to materials held by EPA libraries. | EPA employees, EPA contractors, and non-EPA individuals who register to borrow materials from EPA libraries. | Online Library System (OLS) PIA (pdf) (8/17/2021) | |
| Office of Finance and Administration - (OFA) | Enterprise Wide Area Network (EWAN) | N/A | The Network Access Control (NAC) system is a sub-component of the Enterprise Wide Area Network (EWAN). The NAC solution allows the EPA to authenticate, authorize and audit non-EPA users and devices to the wireless network. | System administrators or EPA security professionals with privileged accounts. | Enterprise Wide Area Network (EWAN) (pdf) | |
| Office of Finance and Administration - (OFA) | EPA Private Static Web Servers (EPA Intranet) | N/A | The EPA Static Web Servers allows the delivery of the internal intranet website (intranet.epa.gov) to employees. The EPA intranet is the Agency’s primary website for providing information pertinent to the organization and its employees. | All EPA staff, including federal employees and contractors with access to the intranet, have access to the Intranet website. | EPA Private Static Web Servers (pdf) | |
| Office of Finance and Administration - (OFA) | eBusiness | N/A | eBusiness is a web-based application that provides the functions to support the Working Capital Fund (WCF). Available through the EPA intranet, eBusiness is where Agency-wide users establish the necessary accounts needed to order and manage WCF products and services via the online catalog. | Authorized users within the internal EPA network, including EPA employees and contractors. | eBusiness (pdf) | |
| Office of Finance and Administration - (OFA) | Facility Registry Service (FRS) | N/A | The Facility Registry Service (FRS) is an EPA major information system (MIS) that identifies facilities, sites, or places subject to environmental regulation or of environmental interest. | Credentialed EPA staff, and individuals who have been identified by a regulated facility as a contact for a regulated facility. | Facility Registry Service (FRS) (pdf) | |
| Office of Finance and Administration - (OFA) | QLIK | N/A | The QLIK system is web-based data visualization software platform that allows EPA users to transform data into actionable intelligence and automate workflows. | EPA employees, including contractors. | Qlik PIA (pdf) | |
| Office of Finance and Administration - (OFA) | Content Ingestion Services (CIS) | N/A | Content Ingestion Services (CIS) is a series of web services that analyze the content of records to suggest record schedule categorization, and provide text extraction, optical character recognition (OCR), and text summarization. | EPA employees, including contractors. | Content Ingestion Services (CIS) (pdf) | |
| Office of Finance and Administration - (OFA) | Information Collection Request, Review and Approval System (ICRAS) | N/A | The Information Collection Request Review and Approval System (ICRAS) prepares Information Collection Requests (ICRs) for submission to the Office of Management and Budget (OMB) as required by the Paperwork Reduction Act (PRA). | EPA employees, including contractors. | Information Collection Request, Review and Approval System (ICRAS) (pdf) | |
| Office of Finance and Administration - (OFA) | Paper Asset Tracking Tool (PATT) | N/A | Paper Asset Tracking Tool (PATT) allows custodians of paper records to submit new digitization requests, tracking their status through receipt, digitization, storage, and eventual destruction. | EPA employees, including contractors. | Paper Asset Tracking Tool (PATT) (pdf) | |
| Office of Finance and Administration - (OFA) | Flexera Data Platform (FDP) | N/A | The Flexera Data Platform (FDP) is a software solution that analyzes raw information technology (IT) data for data quality issues, such as terminology variations, conflicts and duplicates, and organizes the data into a more consistent state. | EPA employees, including contractors. | Flexera Data Platform (FDP) (pdf) | |
| Office of Finance and Administration - (OFA) | Zoom for Government (ZoomGov) Conferencing | N/A | Zoom for Government (ZoomGov) is a conferencing service maintained specifically for use by U.S. Government users featuring ZoomGov Meetings and Chat, ZoomGov Video Webinar and ZoomGov Phone which allows participants to communicate as a group through use of audio, video and content sharing. | EPA employees, including contractors. | Zoom for Government (ZoomGov) Conferencing (pdf) | |
| Office of Finance and Administration - (OFA) | System of Registries (SoR) | N/A | The System of Registries (SoR) provides a gateway and search capability to several registries and repositories residing in OFA. SoR is an important link in EPA's information architecture, supporting the National Environmental Information Exchange Network. | EPA employees, including contractors. | System of Registries (pdf) | |
| Office of Finance and Administration - (OFA) | Public Health Emergency Workplace Response System (PHEWRS) | (06/30/2021 - published) | The Public Health Emergency Workplace Response System (PHEWRS) manages EPA's planning and response to a public health emergency in EPA locations. PHEWRS collects information to assist EPA with maintaining safe and healthy workplaces, protecting individuals in EPA locations from risks associated with a public health emergency, planning and responding to workplace and personnel flexibilities needed during a public health emergency, facilitating EPA's cooperation with public health authorities, and assisting with contact tracing. | Categories of individuals covered by this system include EPA employees. The system also covers individuals working in EPA facilities or on official EPA business, including: EPA contractors, non-EPA government personnel or contractors, interns, grantees, fellows, and volunteers. Other categories of individuals covered by the system include: Visitors to EPA facilities; and potentially affected individuals at EPA locations or otherwise present during official EPA business. The system also covers individuals listed as emergency contacts for such individuals. | Public Health Emergency Workplace Response System PIA (pdf) | |
| Office of Finance and Administration - (OFA) | Intranet Content Management System (IntraCMS) | N/A | Intranet Content Management System (IntraCMS) is a content management system utilized for EPA’s internal facing intranet on work.epa.gov. IntraCMS, running on open source Drupal code, is the EPA's standalone internal system for developing office or regional intranet content. | EPA employees, including contractors. | Intranet Content Management System (IntraCMS) PIA (pdf) | |
| Office of Finance and Administration - (OFA) | RelativityOne Government | N/A | RelativityOne Government enables the EPA to ingest, search, analyze, and produce large amounts of data that may be relevant to support discovery in litigation, FOIA, congressional inquiries, enforcement matters, or other disclosure of document requests, as mandated by law and EPA policy. | Due to the nature of eDiscovery data collection and processing, individuals include EPA employees, contractors, grantees, and non-EPA individuals who communicate with the EPA. | Relativity One Government PIA (pdf) (3/14/2025) | |
| Office of Finance and Administration - (OFA) | Data Management Analytics Platform (DMAP) | N/A | The Data Management Analytics Platform (DMAP) is a collaborative shared service where users transform data into actionable intelligence and automate workflows by connecting to various data sources. DMAP allows users to maintain control over their created workspaces and share their data with end users. | EPA employees, including contractors. | Data Management Analytics Platform (DMAP) PIA (pdf) | |
| Office of Finance and Administration - (OFA) | GoAnywhere | N/A | GoAnywhere is a Managed Secured File Transfer Service (MFTS) that streamlines the secure exchange of files between EPA systems, colleagues, partners, research teams, tribes, and support contractors. | EPA employees, including contractors. | GoAnywhere PIA (pdf) | |
| Office of Finance and Administration - (OFA) | Bomgar | N/A | Bomgar is a remote desktop support application that allows EPA helpdesk support staff or technicians to remotely connect to end-user systems through agency firewalls from their computer or mobile device to fix EPA devices or applications. | EPA employees, including contractors. | Bomgar PIA (pdf) | |
| Office of General Counsel - (OGC) | Employment Law Practice Group Case Management System (ELPG-CMS) | (03/01/2018 - published) | The Employment Law Practice Group Case Management System (ELPG-CMS) allows ELPG to track case activity, generate mandated and ad hoc reports, and provide access to a centralized case management system to ELPG personnel. ELPG-CMS records support EPA's Employment Law Practice Group in its efforts to track, manage, and report on employment matters, including litigation, counseling, disciplinary actions, performance actions, and investigations into allegations of workplace harassment. | Current and former EPA employees; Individuals who have filed, or had filed on their behalf, discrimination complaints against the EPA. | Employment Law Practice Group Case Management System (ELPG-CMS) PIA (pdf) | |
| Office of General Counsel - (OGC) | Ethics Travel Forms | N/A | The Ethics Travel Forms is a workflow application process that documents and implements the authorities that govern the acceptance of gifts of travel expenses offered by non-federal sources. | EPA employees, including contractors. | Ethics Travel Forms PIA (pdf) | |
| Office of General Counsel - (OGC) | OGC Dashboard | N/A | The OGC Dashboard is an application that supports a series of automated routines, storing data in discrete databases which can then be queried to meet unique departmental business information needs. OGC Dashboard is part of OGC's business process engineering and automation initiative | EPA employees, including contractors. | OGC Dashboard PIA (pdf) | |
| Office of General Counsel - (OGC) | Freedom of Information Act Case Management System (FOIA-CMS) | N/A | The Freedom of Information Act Case Management System (FOIA-CMS) enables the public to submit FOIA requests, track the progress of the EPA's response to a request, search for information previously made available, and generate reports on FOIA processing. | EPA employees, including contractors, and FOIA requesters. | FOIA-CMS PIA (pdf) | |
| Office of General Counsel - (OGC) | Claims Office Master Files | (02/22/2002 - published) | The Claims Office Master Files assist the EPA Claims Office in managing its receipt, tracking, processing, and resolution of claims and to assist the Department of Justice and EPA in final resolution of claims. | The Claims Office Master Files (COMF) contains claim records affecting individuals in six categories. COMF-TOR is composed of records covering individuals filing claims under the Federal Tort Claims Act, 28 U.S.C. 2671 et seq., for money damages for injury, death or damage caused by the negligence or wrongful acts or omissions of employees of EPA. COMF-FCC is comprised of records covering individuals who are indebted to EPA and against whom EPA has initiated actions under the Federal Claims Collection Act, as amended, 31 U.S.C. 3711 et seq. COMF-MCE is composed of records covering individuals making claims for loss or damage to personal property under the Military Personnel and Civilian Employees Claims act, 31 U.S.C. 3721. COMF-WAV is composed of records covering individuals requesting waiver under 5 U.S.C. 5584 of claims for erroneous payments of salary or transportation expenses. COMF-GAR is composed of records covering EPA employees whose salaries are garnished under 42 U.S.C. 659, 661-662 for alimony, child support, or commercial garnishments. COMF-RCD is composed of records covering individuals claiming reimbursement of collision deductible payments on rental vehicles. | Claims Office Master Files (pdf) | |
| Office of Inspector General - (OIG) | OIG Credentials System | (02-22-2002 - published) | The OIG Credentials System issues official EPA credentials to designated Agency employees who are required to carry credentials to identify them as having the authority to act in an official enforcement, inspection, or investigative capacity; to maintain a record of all holders of credentials, for renewal and recovery of expired credentials, and to identify lost or stolen credentials. | EPA employees who are required to carry credentials that identify the bearer as having the authority to act in an official enforcement, inspection, or investigative capacity. | EPA Credential Information Records | |
| Office of Inspector General - (OIG) | Inspector General's Enterprise Management (IGEMS) System Investigative Files | (07/29/2019 - modification); | Inspector General's Enterprise Management (IGEMS) System Investigative Files serve as the repository of information collected in the course of conducting investigations relating to programs and operations of the EPA. | Subjects, complainants, and witnesses in OIG investigations; OIG employees who perform investigations; and individuals who receive the results of investigations. | Inspector General's Enterprise Management (IGEMS) System Investigative Files PIA (pdf) | |
| Office of Inspector General - (OIG) | Continuity of Operations Database (COOP) | |||||
| Office of Inspector General - (OIG) | WingSwept Case Management and Tracking System (WS-CMTS) (formerly Inspector General Enterprise Management System (IGEMS)) | (04/08/2020 - modification); | WingSwept Case Management and Tracking System (WS-CMTS) is an investigative case management and tracking system, assisting the OIG in planning and managing audits, evaluations, investigations, and other OIG activities. | OIG employees, individuals who request audits, and names of individual auditees. | WINGSWEPT PIA 2024 (pdf) (10/1/2024) | |
| Office of Inspector General - (OIG) | Inspector General Enterprise Management System (IGEMS) Hotline Module | (04/20/2020 - modification); | Inspector General Enterprise Management System (IGEMS) Hotline Module facilitates OIG's responsibilities under Section 7 of the Inspector General Act, that is to receive and investigate complaints of information concerning the possible existence of activities constituting a violation of law, rules or regulations, mismanagement, gross waste of funds, abuse of authority or a substantial and specific danger to the public health or safety, and the subject of the complaints. | Persons who report information to the OIG concerning the possible existence of activities constituting a violation of law, rules or regulations, mismanagement, gross waste of funds, abuse of authority, or a substantial and specific danger to the public health or safety; the subject of the complaints; persons about whom complaints are made; and possible witnesses identified. | Inspector General Enterprise Management System-Hotline Module PIA (pdf) | |
| Office of Inspector General - (OIG) | The Inspector General’s Enterprise Resource (TIGER), General Support System (GSS) Security Plan | N/A | Internal | |||
| Office of Inspector General - (OIG) | OIG Data Analytics Enterprise | (11/08/2023 - published) | The OIG Data Analytics Enterprise is a system containing records used in the course of performing audits, evaluations, and inspections; investigating individuals and entities suspected of criminal, civil, or administrative misconduct and in supporting related judicial and administrative proceedings; or in conducting preliminary inquiries undertaken to determine whether to commence an audit, evaluation, inspection, or investigation. | OIG maintains records in OIG Data Analytics Enterprise on the following categories of individuals: current, former, and prospective EPA employees; contractors; subcontractors; recipients of Federal funds and their contractors/subcontractors and employees; grantees; sub-grantees; individuals who work on Agency grants ( e.g., principal investigators); lessees; licensees; persons engaged in official business with the Agency; or other persons identified by OIG or by other agencies, constituent units of the Agency, and members of the general public, in connection with the authorized functions of the OIG. | DAE PIA (pdf) | |
| Office of International and Tribal Affairs - (OITA) | Passport Expiration Notification System (PENS) | EPA-72, [EPA:HO-OEl-2015-0200; FRL-9950-06-OEI] (08/01/2016 - published) | The Passport Expiration Notification System (PENS) tracks the status of no-fee passports, including the issuance date, expiration date, and current location and to request and obtain country clearances for EPA staff traveling to foreign countries to conduct official government business. | EPA international travelers who apply for a no-fee passport for the purpose of conducting official government business in foreign countries. | Passport Expiration Notification System (pdf) | |
| Office of International and Tribal Affairs - (OITA) | Fast International Approval of Travel (FIAT) | N/A | Awaiting PIA | |||
| Office of Land and Emergency Management - (OLEM) | *Superfund Enterprise Management System (SEMS) | (06/15/2022 - modification); | The Superfund Enterprise Management System (SEMS) provides project and program managers with data and information needed to plan, manage, track and report on investigation, cleanup, and enforcement activities taking place at Superfund sites. | This system covers potentially responsible parties (PRP), EPA employees with responsibilities at specific Superfund sites, members of the public who have made public comments on program decisions or who have environmental sampling results reported for their personal business or residence, and contractor and analytical laboratory staff with responsibilities on specific Superfund sites. This system also covers businesses and individuals subject to EPA regulatory or enforcement authority under the Resource Conservation and Recovery Act, the Safe Drinking Water Act, the Clean Air Act, and the Federal Water Pollution Control Act; EPA employees with responsibilities under those statutes; members of the public who have made public comments on program decisions or who have environmental sampling results reported for their personal business or residence; and contractor and analytical laboratory staff with responsibilities on specific regulatory or enforcement matters. | Superfund Enterprise Management (SEMS) PIA (pdf) | |
| Office of Land and Emergency Management - (OLEM) | Emergency Management Portal - Field Readiness (EMP-FR) | EPA-70, [FRL-9926-37-OEI; EPA-HQ-OEI-2014-0758] (04/16/2015 - published) | The Emergency Management Portal - Field Readiness (EMP-FR) is a centralized, nationally consistent web platform for recording training completion, certifications, fitness tests, deployments, exercises, and medical examinations as well as immunizations and fit tests that are associated with everyday field operations, inspections, emergency response deployments, and health & safety statuses. | This system covers current and former EPA employees, grantees, interns and staff of other federal agencies posted at the EPA who are members of the emergency management and response community and/or who are subject to the EPA's health and safety training requirements. The emergency management and response community includes on scene coordinators, removal managers, RSC members and coordinators and other field personnel. Other EPA employees that are subject to health and safety training requirements include inspectors, special agents and enforcement officers. | Emergency Management Portal Field Readiness (EMP-FR) PIA (pdf) | |
| Office of Land and Emergency Management - (OLEM) | Emergency Management Portal (EMP) | N/A | The Emergency Management Portal (EMP) system allows users to review data on employees (human capital) to determine their level of readiness with respect to the requirements of field operations, emergency response deployments, inspections, or exercises. EMP is an internal web gateway and security solution that houses a suite of 2 application modules and 4 software tools. | EPA employees, including contractors. | Emergency Management Portal (EMP) PIA (pdf) (6/26/2024) | |
| Office of Land and Emergency Management - (OLEM) | Environmental Assessments of Residential Properties (EARP) | (01/07/2022 - modification); | The Environmental Assessments of Residential Properties (EARP) system allows the EPA to maintain records that are necessary to conduct environmental assessments at residential properties in order to respond to emergency situations and during environmental assessment activities conducted by EPA under many different programs including Superfund, RCRA, and the SDWA. | Members of the public such as residents, property owners, property managers, and other individuals who may be associated with a property whose information needs to be collected as part of EPA's environmental assessment and response activities. In addition, EPA staff, contractors, grantees, or any other individuals engaged in response activities (including state, local, and tribal employees) may have their information in the system such as name, office address, and contact information to facilitate assessment and response activities. | Environmental Assessments of Residential Properties (EARP) PIA (pdf) | |
| Office of Land and Emergency Management - (OLEM) | *Contract Laboratory Program Support System (CLPSS) | N/A | The Contract Laboratory Program Support System (CLPSS) provides a centralized, automated infrastructure supporting sample management and quality assurance processes associated with the scheduling, analysis, evaluation, reporting, and payment of analytical services performed on Superfund site samples under the CLP. | EPA employees, including contractors. | Contract Laboratory Program Support System (CLPSS) PIA (pdf) (6/30/25) | |
| Office of Land and Emergency Management - (OLEM) | Contaminated Site Clean-Up Information (CLU-IN) | N/A | The Contaminated Site Clean-Up Information System (CLU-IN) provides information about innovative treatment and site characterization technologies to the hazardous waste remediation community. CLU-IN describes programs, organizations, publications, and other tools for federal and state personnel, consulting engineers, technology developers and vendors, remediation contractors, researchers, community groups, and individual citizens. | EPA employees, including contractors. | Contaminated Site Clean-up Information (CLU-IN) PIA (pdf) | |
| Office of Land and Emergency Management - (OLEM) | System for Risk Management Plans (SRMP) | N/A | The System for Risk Management Plans (SRMP) provides EPA with a mechanism for collecting Risk Management Plans (RMP) from regulated facilities to ensure that submissions are error-free; provide RMP database information to “covered persons” and approved nodes in federal, state, and local government; and provide query and analysis capability to the user community. | EPA employees, including contractors. | System for Risk Management Plans (SRMP) PIA (pdf) (8/17/21) | |
| Office of Land and Emergency Management - (OLEM) | Waste Import Export Tracking System (WIETS) | N/A | The Waste Import Export Tracking System (WIETS) tracks the prior informed consent process for imports to, and exports from the United States. WIETS collects data associated with processing transboundary shipments of hazardous wastes. | EPA employees, including contractors. During Notice processing, EPA employees, external users from the impacted states and/or nations, and external registered handling parties will have access to the data/information related to transboundary waste movements to which they are a party. | Waste Import Export Tracking System (WIETS) PIA (pdf) | |
| Office of Land and Emergency Management - (OLEM) | Tribal Underground Storage Tanks Database (TrUSTD) | N/A | The Tribal Underground Storage Tanks Database (TrUSTD) stores and manages compliance, enforcement, and cleanup information on underground storage tanks facilities located within Indian country. | EPA employees, including contractors. | Tribal Underground Storage Tanks Database (TrUSTD) PIA (pdf) | |
| Office of Land and Emergency Management - (OLEM) | Response.GOV | EPA-74R | Environmental Assessments of Residential Properties (EARP) PIA (pdf) | |||
| Office of Land and Emergency Management - (OLEM) | Assessment, Cleanup and Redevelopment Exchange System (ACRES) | N/A | The Assessment, Cleanup and Redevelopment Exchange System (ACRES) is an online performance tracking and reporting tool for the Brownfields Program. The data in ACRES is directly reported by EPA Brownfields Cooperative Agreement Recipients and approved by EPA Project Officers. The ACRES database is one of EPA’s most comprehensive database systems, tracking data back to brownfields pilot projects in the late 1990s. | EPA employees, including contractors, and EPA Brownfields Cooperative Agreement Recipients. | Assessment, Cleanup and Redevelopment Exchange System (ACRES) PIA (pdf) | |
| Office of Land and Emergency Management - (OLEM) | RCRA Information System with e-Manifest Module (RCRAInfo) | N/A | The RCRA Information System with e-Manifest Module (RCRAInfo) combines various hazardous waste tracking and monitoring functionalities into an overarching information system. RCRAInfo supports the Agency's mission by improving access to hazardous waste information; continuing to reduce the burden to data providers by leveraging cutting edge technology to support identified data access needs; and providing a platform which supports the integration of national and transboundary hazardous waste data and data flows into the Agency's enterprise architecture. | EPA employees, including contractors. During manifest processing, EPA regional employees, external users from the impacted states, and external registered handling parties will have access to the data/information related to manifests and transboundary import/export documents to which they are a party. | RCRA Information System with e-Manifest Module (RCRAInfo) PIA (pdf) | |
| Office of Research and Development - (ORD) | Medical and Research Study Records of Human Volunteers | (02/22/2002 - published) | Medical and Research Study Records of Human Volunteers supports the EPA regulatory process by providing scientific information on the health effects of environmental pollutants. The studies screen volunteers to protect them from unnecessary health risks, to document their medical condition, and to document the specific research activities in which the subjects participated. | Individuals who volunteer for participation in EPA-sponsored, human studies research, whether or not they are accepted for participation, and individuals who participate in the research. | Medical and Research Study Records of Human Volunteers | |
| Office of Research and Development - (ORD) | Research Grant, Cooperative Agreement, and Fellowship Application Files | (02/22/2002 - published) | Research Grant, Cooperative Agreement, and Fellowship Application Files assist EPA in conducting and documenting the receipt and review of applications and award of research grants to the most meritorious applicants in response to solicitations issued by ORD in furtherance of its Science to Achieve Results (STAR) program. | Individuals (principal investigators and fellows) who request or have previously requested support from the ORD research grants programs, either individually or through an academic institution, state agency, or non-profit organization. | Research Grants, Cooperative Agreements and Fellowships Application Files | |
| Office of Research and Development - (ORD) | *NCER Fellows Database | NCER Fellows Database PIA (pdf) (2/6/09) Retired. Decommissioned? | ||||
| Office of Research and Development - (ORD) | ORD Management Information System (OMIS) | N/A | The ORD Management Information System (OMIS) is an administrative tool that assists ORD to meet its mission by providing the capability to track ORD budget and expense data. OMIS is a fully computerized system designed to assist ORD management and administrative staff in planning and managing ORD resources. | EPA employees, including contractors. | ORD Management Information System (OMIS) PIA (pdf) (11/7/2017) Updated PIA available. | |
| Office of Research and Development - (ORD)ORD | ORD Enterprise General Support System (GSS) | N/A | The ORD Enterprise General Support System (GSS), also known as the ORD LAN, is a set of systems that provides services and functionality to the ORD scientific community at 13 different United States (US) location in support of the ORD Mission. These IT services and functionality include: data transport, scientific workstation computing, specialized analytical laboratory equipment, file and print, database, storage capacity, intranet web services, general IT services in support of scientific research and development, data management, and analysis. | EPA employees, including contractors, and individuals selected to participate and oversee the research effort/study. | ORD Enterprise General Support System (GSS ) PIA (pdf) Updated PIA available. | |
| Office of Research and Development - (ORD) | Technical Qualification Board (TQB) | N/A | The Technical Qualification Board (TQB) is a system that automates the candidate application for promotions to the GS-14 or GS-15 grade levels for individuals engaged in research, development, or expert roles. | EPA employees, not including contractors. | Technical Qualification Board (TQB) PIA (pdf) | |
| Office of Research and Development - (ORD) | Small Business Innovation Research Electronic Handbook (SBIR-EHB) | N/A | The Small Business Innovation Research Electronic Handbook (SBIR-EHB) is a system used to review and score proposals being considered for funding, as part of the EPA's Small Business Innovation Research (SBIR) Program. | EPA employees, including contractors, and small business vendor applicants. | Small Business Innovation Research Electronic Handbook / SBIR-EHB PIA (pdf) | |
| Office of Research and Development - (ORD) | Federal Technology Transfer Act and Inventory for Patent Inventions (FTTA-IfPI) | (01/13/2022 - modification);(02/22/2002 - published) | The Federal Technology Transfer Act and Inventory for Patent Inventions (FTTA-IfPI) is a system that provides the opportunity for the knowledge and expertise within EPA to be shared with outside entities through collaborative agreements and licensing. Records are maintained for the purpose of documenting inventions made under EPA sponsorship, including filing patent applications, determining rights to inventions, licensing inventions, and ascertaining inventorship and priority of invention. | FTTA Contacts, which are EPA employees within ORD; Invention report submitters and their supervisors; other persons with knowledge of the invention or expertise in the particular area of the invention; EPA Patent Counsel; EPA contractors who have confirmed the uniqueness of the invention, prepared a patent application on the invention, and/or otherwise performed work relating to a patent application; and the United States and foreign patent offices. | Federal Technology Transfer Act and Inventory for Patent Inventions (FTTA-IfPI) PIA (pdf) | |
| Office of Research and Development - (ORD) | ORD Assists Tracker | N/A | The ORD Assists Tracker is a system that manages all of ORD’s technical support, from the initial request and triage to support given, with analysis and reporting available throughout the process. | EPA employees, including contractors. | ORD Assists Tracker PIA (pdf) | |
| Office of Research and Development - (ORD) | Program & Peer Review Management System (P2RMIS) | N/A | Principal Investigators (PI) name, Co-Investigators name | Program & Peer Review Management Information System (P2RMIS) PIA (pdf) | ||
| Office of Research and Development - (ORD) | Center for Environmental Measurement and Modeling (CEMM) IO Document Tracker | N/A | EPA staff and supervisor name, partner organization name, partner technical point of contact | Center for Environmental Measurement and Modeling (CEMM) IO Document Tracker PIA (pdf) | ||
| Office of Research and Development - (ORD) | REDCap | EPA-34R | Name, Email Address, Phone Number | REDCap PIA (pdf) | ||
| Office of Research and Development - (ORD) | Soil Gas Study Project | N/A | Owner Name, Address, Phone Number, Email Address, and Owner Signature | ORD Soil and Gas Study Project PIA (pdf) | ||
| Office of Water - (OW) | Publicly Owned Treatment Works (POTW) Screener Questionnaire | N/A | Name, Telephone No., Job Title, Business Phone, Business Email | POTW Screener Questionnaire PIA (pdf) (4/13/2018) | ||
| Office of Water - (OW) | National Pollutant Discharge Elimination System (NPDES) Withdrawal Petition Management | N/A | Name, Address, Telephone No. | Awaiting an updated PIA from system owner | ||
| Office of Water - (OW) | Water Infrastructure Finance and Innovation Act of 2014 (WIFIA) Knowledge Management System | N/A | Name, Business Email, Business Contact Phone No. | Water Infrastructure Finance and Innovation Act of 2014 (WIFIA) Knowledge Management System PIA (pdf) | ||
| Region 1 / Boston | Request for Outside Activities | OGE GOVT-1 | Financial, Name, Tel. No., Employment Info. | Awaiting an updated PIA from System Owner | ||
| Region 1 / Boston | Region 1 Transit Subsidy System | N/A | Name, Address, Employee ID | Office of Administrative Services Information System (OASIS) | ||
| Region 1 / Boston | Regional Inventory and Catalog History (RICH) | N/A | Name, Address, Telephone No., Employee ID, Personal Cell Phone, Personal Email, Emergency Contact Number | Internal | ||
| Region 1 / Boston | Region 1 GSS/LAN | N/A | Internal | |||
| Region 1 / Boston | Region 1 Travel Request Form (TRVLREQ) | GSA/GOVT-4 | Name, Email, Telephone Number. | Region 1 Travel Request Form (TRVLREQ) PIA (pdf) | ||
| Region 2 / New York | Region 2 Transit Subsidy System | N/A | Name, Address, Employee ID, Employment Info. | Region 2 Transit Subsidy (pdf) | ||
| Region 2 / New York | Region 2 Telework | EPA-61 | Name, Home Address, Telephone Number, Medical | Region 2 Telework Database (pdf) | ||
| Region 2 / New York | Region 2 Home to Work Authorization | N/A | Name | Internal | ||
| Region 2 / New York | Region 2 LAN | N/A | Name, Phone No., Email, | Region 2 LAN (pdf) | ||
| Region 3 / Philadelphia | Region 3 LAN (GSS) (ECIS) | EPA-44 | Name, Address, Personal Email, Telephone No., Cell Phone No., Emergency Contact | Region 3 LAN GSS ECIS PIA (pdf) | ||
| Region 3 / Philadelphia | Region 3 Local Area Network (LAN) General Service System (GSS) | N/A | Name, address, phone number, etc. | Region 3 Local Area Network General Service System (pdf) | ||
| Region 4 / Atlanta | Request for Outside Activities | OGE-GOVT-1 | Financial, Name, Tel. No., Employment Info | Internal | ||
| Region 4 / Atlanta | Region 4 LAN/GSS | N/A | N/A | Region 4 Local Area Network General Support System PIA (pdf) | ||
| Region 4 / Atlanta | Multi-Regional UIC Database | N/A | Names, addresses, phone numbers, and email addresses | Multi-Regional UIC Database PIA (pdf) | ||
| Region 5 / Chicago | Region 5 Local Area Network (LAN) General Support System (GSS) | N/A | Name, Address, SSN, DOB, Email, Tel. No., Cell Phone No. | Region 5 Local Area Network (LAN) General Support System (GSS) (pdf) | ||
| Region 5 / Chicago | Great Lakes National Program Office GLNPO.NET | N/A | First Name, Last Name and Email Address | Great Lakes National Program Office GLNPO.NET PIA (pdf) | ||
| Region 6 / Dallas | CAEDINT CAEDEXT and TOCAR | N/A | Employees Name, EPA Email Address | Internal | ||
| Region 6 / Dallas | Roster Database | N/A | Name, Employment Info, Employment ID | Internal | ||
| Region 6 / Dallas | Response Manager (RM) | N/A | Name, Business phone number, Business email address | Response Manager (RM) PIA (pdf) | ||
| Region 6 / Dallas | Tar Creek Off-Site Rule and Chat Tracking Database | N/A | Name, Phone Number, Email address | Tar Creek Off-Site Rule and Chat Tracking Database PIA (pdf) | ||
| Region 6 / Dallas | Region 6 LAN | N/A | Name, Email Address | Internal | ||
| Region 7 / Kansas City | Region 7 LAN Daily Flexible Schedule | N/A | Employee Name, Employee LAN ID | Region 7 LAN (R07 Daily Flex Schedule) PIA (pdf) | ||
| Region 7 / Kansas City | Region 7 Local Area Network (LAN) General Support System (GSS) | N/A | Phone number, SSN, date of birth, etc. | Region 7 Local Area Network (LAN) General Support System (GSS) (pdf) | ||
| Region 8 / Denver | Libby Asbestos Exposure Assessment Records | EPA-48 | Medical, DOB, Tel. No., Name, Address | N/A | ||
| Region 8 / Denver | Region 8 GSS/LAN | N/A | PII | Region 8 Local Area Network (LAN) General Support System (GSS) (pdf) | ||
| Region 8 / Denver | Medical Surveillance Reasonable Accommodation | EPA-70R | Name, SSN (last four), DOB | Internal | ||
| Region 9 / San Francisco | Region 9 Enterprise GSS/LAN | N/A | Medical, Name. SSN,DOB, Contact Information, Address, Telephone No | |||
| Region 10 / Seattle | Region 10 LAN/GSS | N/A | Name, Email Address, Phone Number | Region 10 LAN PIA (pdf) |