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EPA Federal Information Systems

The term "information system" (defined in OMB Circular A-130, (6)(Q)) means a discrete set of information resources organized for the collection, processing, maintenance, transmission and dissemination of information, in accordance with defined procedures, whether automated or manual. 

Systems that include a link in the "EPA System of Records" column have a Privacy Act System of Records and published notices in the Federal Register.

Systems that include a link in the "Privacy Impact Assessments" column contain identifiable information about members of the public. Systems noted below as having an "Internal" Privacy Impact Assessment involve EPA employees only.

EPA Federal Inventory of Systems(1 pg, 42 K, 2016, Quarter 2)  

  • More Information about Privacy Impact Assessments

    The Environmental Protection Agency recognizes the importance of protecting the privacy of individuals, especially as it modernizes and develops its systems and desktop applications. Privacy issues must be addressed when systems are being developed and privacy protections must be integrated into the development life cycle of automated systems. The Privacy Impact Assessment (PIA) is the tool for addressing privacy issues. The PIA process provides a means to assure compliance with applicable laws and regulations governing the privacy of individuals.

    The E-Government Act of 2002 and the Office of Management and Budget implementing guidance require federal agencies to make PIAs that collect information from or about the public available through some mechanism (website, Federal Register, other). EPA determined that posting PIAs subject to the E-Gov requirement on the Agency's website is the most practicable form of public disclosure.

Name of System Managing Office EPA System of Records Sensitive PII Non-Sensitive PII Employee Public PII Elements Privacy Impact Assessments
Correspondence Management System (CMS) OA EPA-22   X X X Name, Address, Tel. No., Email, Fax No. Correspondence Management System (CMS)
SAB Contacts OA EPA-58   X   X Name, Address, Tel. No., Cell Phone No., Employment Info., Home Email, Emergency Contact Info., Fax No. SAB Contacts
Title VI Complaints OA N/A X   X   Name, ID #, State, Location, Tel. No, Employee ID, Employment Info, Case ID # Internal
Invitation Requests OA N/A   X X   Name, Address, Tel. No., Personal Cell, Home Email, Fax No.  
EPA Action Management System (EAMS) OA N/A   X X X Name, Office Location, Office Tel. No., Office Email and Address  
Cision and Campaign Monitor OA N/A   X X X Name, Web Address, Employee Name, Email Address, Journalist Name  
Vendor Project Management Database System (VPMDS) OA N/A   X   X    
Reasonable Accommodations Management System (RAMS) OA EPA-73 X   X   Name, medical  
Office of Multimedia OA N/A   X X X Photos and recordings  
Event Brite OA EPA-67   X X X Name, Address, Tel. No., Employee ID, Personal Cell No., Home Email, Employment Info, Other Event Brite
Light Duty In-Use Vehicle Testing Program OAR EPA-60 X     X Name, SSN, Address, VIN Number, Tel. No., Personal Cell Phone No., Driver's License No. Light Duty In-Use Vehicle Testing Program
Engine and Vehicle Exemptions System (EV-ES) OAR EPA-65   X   X Name, Address, Email, Tel. No., Employee ID, Vehicle Identification No. Engine and Vehicle Exemptions System (EV-ES)
RaterPRO OAR N/A   X   X Home, photos  
Electronic Greenhouse Gas Reporting (eGGRT) OAR N/A       X Name, Address, Email  
Clean Air Markets Division Business System (CAMDBS) OAR N/A   X   X Name, Business Address, Business Phone, Business  
OARM Data Mart OARM N/A   X   X Financial  
HQ Physical Acess Control System (HQ PACS) OARM EPA-62 R     X   Name, SSN, DOB, Fingerprints, Address, Tel. No., Employee ID, Badge No.  
OARM Agency Asset Management System (AAMS) OARM EPA-41 R   X X   Name, Workforce ID, Tel. No., Email  
Office of Administrative Law Judges Case Records System OARM EPA-66 X   X X SSN, Financial, Medical, DOB, Name, Race, Fingerprints, Address, Tel. No., Home Email, DOB, Fax No. Office of Administrative Law Judges Case Records System
EPA Identification Card Record OARM EPA-19 X   X   DOB, Name, Tel., No., Badge No, Other. EPA Identification Card Record
Employee Counseling & Assistance Program Records OARM EPA-27 X   X   Medical, Name, Tel. No. Employee Counseling & Assistance Program Records
Wellness Program OARM EPA-3 X   X   Medical, Name, SSN, Address, Tel. No., DOB, Emergency Contact Info., Case ID No., Partial SSN Wellness Program
Acquisition Training System OARM EPA-31   X X   Name, Address, Tel. No., Email, Employee ID Acquisition Training System
*Office of Administrative Services Information System (OASIS) OARM EPA-41 X   X   Name, Financial, SSN, Medical, DOB, Address, Tel. No., Driver's License No., Contact Info., Employee ID, Home Email, Case ID No. Office of Administrative Services Information System (OASIS)
Child Care Tuition Assistance Program Records OARM EPA-49 X   X   SSN, EIN, Name, Address, Tel. No., Salary, Child Name, Child Age Childcare Tuition Assistance Program
Integrated Grants Management System (IGMS) OARM EPA-53   X X X Name, Address, Tel. No., Contact Info. Integrated Grants Management System (IGMS)
Federal Retirement Benefits Calculator System (FRB) OARM EPA-55 X   X   Financial, SSN, DOB, Name, Address, EIN, Tel. No., Driver's License No., Contact Info., Personal Cell Phone No., Home Email, Employment Info., Case ID No., Partial SSN Federal Retirement Benefits Calculator System (FRB)
EZ-Hire OARM EPA-56 X   X X SSN, Financial, DOB, Name, Address, Tel. No., Personal Cell Phone No., Home Email, Evaluations, Employment Info., Partial SSN EZHire
Telework OARM EPA-61 X   X   Medical, Name, Address, Tel., No., Personal Cell Phone No., Employment Info. Telework (PDF)
EPA Personnel Access and Security System (EPASS) OARM EPA-62 X   X   Name, SSN, DOB, Fingerprints, Address, Tel. No., Employee ID, Badge No. EPA Personnel Access and Security System (EPASS)
Labor & Employee Relations Information System (LERIS) OARM EPA-68 X   X   DOB, Address, Tel. No., Medical, Banking Name, Evaluations, Employment Info. Labor & Employee Relations Information System (LERIS)
EPA Acquisition System (EAS) OARM N/A   X X   Name, Tel. No. EPA Acquisition System (EAS)
Integrated Contracts Management System (ICMS) OARM N/A         Name, Tel. No. Integrated Contracts Management System (ICMS)
National Environmental Publication Internet Site (NEPIS) OARM N/A       X Name, Address, Tel. No., Email National Environmental Publications Internet Site (NEPIS)
Case Application for Debarment and Suspension (CADS) OARM EPA-33 X   X X Name, Address, SSN, Tel. No., Home Email, DOB, Case ID No. Case Application for Debarment and Suspension Files
HRLOB OARM EPA-1-R X   X X Name, Address, Tel. No., DOB, Emergency Contact Info., Evaluations, Employment Info., Drivers License No., SSN, Medical Financial HRLOB
Emissions Inspection & Maintenance Records for Federal Employees Parking at Federal Parking Facilities OARM EPA-GOVT-1   X X X Name, Tag No., Registration No. Emissions Inspection & Maintenance Records for Federal Employees Parking at Federal Parking Facilities
PeoplePlus OCFO EPA-1 X   X   SSN, Name, Address, DOB, Financial, EIN, Tel. No., Contact Info., Employee ID, Employment Info PeoplePlus
Compass OCFO EPA-29 X   X X Name, Address, Financial, SSN, Tel. No., Bank Routing and Account No. Compass Financials IT System
Superfund Cost Recovery Package Imaging On-line System (SCORPIOS) OCFO EPA-39 X     X Financial, SSN, Name, Address, Tel. No., VIN No., Contact Info., Car Tags, Driver's License Number Superfund Cost Recovery Package Imaging and On-Line System (SCORPIOS)
Local Area Network for the Las Vegas Finance Center (LVFC) OCFO N/A X   X X Name Address, Tel. No., Employee ID, Personal Cell Phone No., Home Email, DOB, Emergency Contact Info., Fax No., Evaluations, Employment Info., Badge No., SSN, Financial Local Area Network for the Las Vegas Finance Center (LVFC)
MoveLINQ (mLINQS) OCFO N/A X   X   SSN, Name, Address, Tel. No., Financial, Contact Info. moveLINQ (mLINQSO) (PDF) Internal
Payment Tracking System (PTS) OCFO N/A X   X X Name, Address, Tel. No.  
Concur OCFO N/A   X   X Name, Address, Tel. No., Employee ID, DOB, Emergency Contact Info  
Federal Lead-Based Paint Program System of Reacords (FLPPSOR) OCSPP EPA-54   X   X Name, DOB, Address, Tel. No., Email, Financial Info. Federal Lead-based Paint System of Records (LPSOR)
Restricted Use Pesticides (RUPs) OCSPP EPA-59   X   X Name, Address, DOB, Email, Tel. No., Cell Phone No. Restricted Use Pesticide (RUP)
Pesticide Environmental Stewardship Program Membershp Platform (PESP) OCSPP N/A   X   X Company Name, Mailing Address, Industry Type, Business Tel. No., Name, Title  
PRISM OCSPP N/A   X   X    
Chemical Information System (CIS) OCSPP N/A   X   X Security Clearances  
OCEFT Criminal Investigative Index & File OECA EPA-17 X     X Driver's License No., VIN, Name, Address, Tel. No., SSN, DOB, Contact Info., Personal Cell Phone No., Home Email, DOB, Fax No.,Employment Info., Car Tags, Physical characteristics, Alias Office of Criminal Enforcement, Forensics and Training
*Office of Compliance NETI eLearning Center OECA EPA-47   X X X Name, Tel. No., Email, Fax No., Budget Data, Organization, Address, Supervisor's Name, Work Email Address Office of Criminal Enforcement, Forensics and Training and the National Enforcement Training Institute (OCEFT/NETI)
Tips and Complaints Applicants OECA N/A   X   X Name, Address, Email, Tel. No. Application for Tips and Complaints
Integrated Compliance Information System (ICIS) OECA N/A   X   X Name, Tel. No.  
*Federal Docket Management System (FDMS) OEI EPA-71   X X X Name, Address, Email, Tel. No. Federal Docket Management System (FDMS)
EPA Telecommunication Detail Records OEI EPA-32   X X   Tel. No. EPA Telecommunication Detail Records
Time Sharing Services Management System OEI EPA-43   X X X Name, Address, Tel No.,Email Address Time Sharing Services Management System (TSSMS)
Central Data Exchange (CDX) OEI EPA-52   X X X Name, Address, Email Central Data Exchange (CDX)
My Workplace OEI EPA-64   X X   Name, Work Email, Common name or nickname My Workplace
FOIA Requests and Appeal Files OEI EPA-9   X   X Name, Address, DOB, Email, Tel. No., Cell Phone No., SSN FOIA Requests and Appeal Files
eDiscovery OEI EPA-63 X X X X SSN, Financial, Name  
Xacta OEI N/A   X X   Name, Office Phone, Home Phone, Mobile Phone, Office Address, Work Email  
Business Automation Platform (BAP - Web Forms & E-forms) OEI N/A X X X   Financial, Name, DOB, EIN, Address, Tel. No., Contact Info, Employee ID  
Enterprise Identity and Access Management (EIAM) OEI EPA-62 R X   X   Name, SSN, DOB, Fingerprints, Address, Tel. No., Employee ID, Badge No.  
Intranet Fusion Web Search Engine (FUSION)  OEI N/A   X X   Name, Email, Address, Tel. No.  
Internal User Research and Testing Group OEI EPA-64 R   X X   Name, Work Email, Common Name  
National Hosting Service (NHS) OEI N/A            
Service Now (SNOW) OEI EPA-78   X X X First Name, Last Name, Business Address, Employee ID, Email Address  
*Remedy OEI N/A X X X   Username, Work Station, Phone Number, SSN, Financial  
Continuous Diagnostic Monitoring Phase II  (CDM-II) OEI N/A   X X   Name, Email  
Drupal OEI N/A   X X X    
Online Library System (OLS) OEI N/A   X X X    
Enterprise Wide Area Network (EWAN) Network Access Control (NAC) OEI N/A   X     Name, Company, Email, Company Phone Number, Company Name  
EPA Private Static Web Servers (EPA-Intranet) OEI N/A   X        
eBusiness OEI N/A   X X   First, Middle, Last Name, Workforce ID, Personnel Type  
*External Case Tracking System (EXCATS) OGC EPA-21 X     X Medical, Name, Address, Tel. No., Personal Cell Phone No., Home Email External Case Tracking System (EXCATS)
Claims Office Master Files OGC EPA-24   X X X Financial, Name, DOB, EIN, Address, Tel. No. Contact Info., Driver License Number Claims Office Master Files
Invention Reports OGC EPA-38   X   X Name, Patent Application, Case ID No., Address Invention Reports
Employment Law Practice Group Case Management System (ELPG-CMS) OGC EPA-76 X   X   Name, Address, SSN, Medical, Financial  
OIG Credentials System OIG EPA-23   X X   Name, Badge No. EPA Credential Information Records
Inspector General's Enterprise Management (IGEMS) System Investigative Files OIG EPA-40   X X X   Inspector General's Enterprise Management (IGEMS) System Investigative Files
Auto Audit OIG EPA-50   X X X Name, Address, DOB, Email, Tel. No. Cell Phone No., Audit Documents Awards Auto Audit
Continuity of Operations Database (COOP) OIG EPA-44 R   X X X Name, Address, Tel. No., Cell Phone No., Emergency Contact Info., Employee ID, Home Email MANS
Inspector General Enterprise Mgmt. System (IGEMS) OIG EPA-42   X X   Name, Timesheets, Assignment Sheets , Address, Telephone Number, Employee ID, Employment Info. Inspector General Enterprise Mgmt. System (IGEMS) Audit, Assignment and Timesheet Modules
Inspector General Enterprise Management System (IGEMS) Hotline Module OIG EPA-30   X X X Name, Address, Email, Tel. No., Cell Phone No., Employment Info., Fax No., Case ID No., Assignment Sheet Inspector General Enterprise Management System (IGEMS)
Passport Expiration Notification System (PENS) OITA EPA-72 X   X   Name, Place of Birth, Passport NO., Issue Date, Expiration Date Passport Expiration Notification System (PENS)
FIATS OITA N/A         Name, Tel. No., Emergency Contact Info Internal
*Superfund Enterprise Management (SEMS) OLEM EPA-69     X X Name, Address, Tel. No. System (SEMS) *Superfund Enterprise Management (SEMS)
WEB-EOC OLEM N/A   X X X Name, Address, Tel. No. WEB-EOC

MANS

OLEM

EPA-44

  X X X

Name, Address, Personal Email, Tel. No., Cell Phone  No., Emergency Contact No.

MANS

Emergency Management Portal - Field Readiness (EMP-FR) OLEM EPA-70   X X  

Name, Address,  Personal Email, Tel. No., Readiness (EMP-FR)  Cell Phone  No., Emergency Contact No.

Emergency Management Portal Field Readiness (EMP-FR)

Environmental Assessments of Residential Properties (EARP)

OLEM

EPA-74

  X   X

Name, Address, Phone No., Contact Info.

Environmental Assessments of Residential Properties (EARP)

E-Manifest OLEM N/A   X   X Name of Waste Handlers, Transporters, Storage and Disposal Facilities  
Contract Laboratory Program Support System (CLPSS) OLEM N/A   X   X Name  

Contaminated Site Clean-Up Information (CLU-IN)

OLEM N/A   X   X Name, Business Phone No., Business Email, Organization, Business Address, Job Title  
ER-Cloud Hosting Environment (Viper, Response.gov, Scriber.net) OLEM N/A   X X X    
System for Risk Management Plans (SRMP) OLEM N/A   X   X Facility Employee Name, Facility Owner Name, Facility Emergency Contact Name, RMP Preparer Name  
Medical & Research Study of Human Volunteers ORD EPA-34 X     X Medical, Name, SSN, DOB, Contact Info., Address, Tel. No. Medical and Research Study Records of Human Volunteers
Research Grant, Cooperative Agreement & Fellowship Application Files ORD EPA-36   X   X Name, Address, Email, Tel. No., Other, Cell Phone No., Home Email Research Grants, Cooperative Agreements and Fellowships Application Files
NCER Fellows Database ORD N/A   X   X Name, Address, Tel. No., DOB, Email, Cell Phone No., Emergency Contact Information, Home Email, Race/Ethnicity, Location of Birth  
ORD Management Information System (OMIS) ORD N/A   X X X Name, Workforce Employee ID, Employee Type, Appointment Type, Organization, Office Location, Office Phone Number, Office Email Address, Employer, Emergency Contact Person and Phone Number, DOB, Job Series, Title, Grade and Step, Salary, Pay Plan, Retirement Type, Service Computational Date, Separation Date, Number of Hours Worked, Overtime, Pay Amounts, Personnel Actions, Awards, Highest Educational Degree  
Publicly Owned Treatment Works (POTW) Screener Questionnaire OW N/A   X   X Name, Telephone No., Job Title, Business Phone, Business Email  
National Pollutant Discharge Elimination System (NPDES) Withdrawal Petition Management OW N/A   X X X Name, Address, Telephone No.  
Request for Outside Activities Region 1 OGE GOVT-1 X   X   Financial, Name, Employment Info. Internal
Region 1 Transit  Subsidy System  Region 1 EPA-41 R   X X   Name, Address, Employee ID  
Regional Inventory and Catalog History (RICH) Region 1  EPA-44 R   X X   Name, Address, Telephone No., Employee ID, Personal Cell Phone, Personal Email, Emergency Contact Number  
Region 1 GSS/LAN Region 1 N/A   X        
Region 2 Transit Subsidy System Region 2 EPA-41 R   X X   Name, Address, Employee ID, Employment Info. Office of Administrative Services Information System (OASIS)
Region 2 Telework Region 2 EPA-61 R X   X   Name, Home Address, Telephone Number, Medical  
Region 2 Home to Work Authorization Region 2 N/A   X   X    

Region 3 GSS/LAN

-Hazardous Site Clean-up Division (HSCD)

-COOP

Region 3 N/A   X X   Name, Address, Personal Email, Telephone No., Cell Phone No., Emergency Contact  
Request for Outside Activities Region 4 OGE-GOV1 X   X   Financial, Name, Tel. No., Employment Info  

Region 5 LAN/GSS

-Restricted Use Pesticides (RUPs) Pesticide Application Certification (PAC)

Region 5 EPA-59 R   X   X Name, Address, DOB, Email, Tel. No., Cell Phone No.  
Roster Database Region 6 N/A   X X   Name, Employment Info, Employment ID  
Daily Flexible Schedule Region 7 N/A   X X   Employee Name, Employee LAN ID  
Staff Emergency Information System Region 7 N/A X   X X Name, Address, Tel. No., Personal Cell No., Home Email, Emergency Contact Info, Medical Info  
Libby Asbestos Exposure Assessment Records Region 8 EPA-48 X     X Medical, DOB, Tel. No., Name, Address Libby Asbestos Exposure Assessment Records
Region 8 GSS/LAN Region 8 N/A   X   X    
Medical Surveillance Reasonable Accommodation Region 8 N/A X   X   Name, SSN (last four), DOB