EPA Applicant and Recipient Forms
Provided below are the forms used by grant applicants, recipients, and fellows from the initial application to final closeout.
Applicants are required to complete and submit pre-award application forms through Grants.gov through their Grants.gov Workspace, as specified in the Notice of Funding Opportunity (NOFO) they are applying for. After an award has been made, recipients should work with their Project Officer on submitting any other applicable post-award forms such as the SF-270 and SF-428. Depending on their stage in the grants process, fellows will either follow the applicant pre-award process by submitting the applicable pre-award forms through Grants.gov, or provide any post-award forms by working with their designated Project Officer after an award has been made.
When accessing the below forms, it is recommended that applicants do not upload any of the below forms into their Grants.gov Workspace as it will create an error with their application and may cause the application to not be successfully submitted.
For answers to questions about the forms located on this page, please refer to the Applicant and Recipient Forms Library of Frequently Asked Questions webpage:
If you have additional questions about a specific Notice of Funding Opportunity, applicants should contact the point of contact in the Notice of Funding Opportunity being applied for.
Note: EPA forms located on this page are currently being reviewed by the Office of Management and Budget (OMB) for continued approval of use in accordance with the Information Collection Review process. While the EPA forms have a current expiration date of June 30, 2024, the forms are still valid and must be used until the OMB review and approval process is complete. Once complete, EPA will update the EPA Applicant and Recipient Forms page with the approved forms and updated expiration dates.
Users experiencing technical difficulties accessing any of the Standard Forms can either download the form directly through Grants.gov via the link provided, right-click on the PDF link in the chart below and choose the “Save link as” option to download the PDF form, and/or use any PDF reader like the free Adobe Acrobat Reader.
| Form Number | Name | Form Description | Applicability | Grant Phase | Links and Resources |
|---|---|---|---|---|---|
| EPA Form 4700‑4 | Preaward Compliance Review Report for all Applicants and Recipients Requesting Federal Financial Assistance | Collects information that enables EPA to determine whether applicants are developing projects, programs, and activities on a non-discriminatory basis. | Applicants | Pre-Award | EPA Form 4700‑4 details on Grants.gov | Download PDF from Grants.gov | EPA Form 4700‑4: United States Environmental Protection Agency Preaward Compliance Review Report for all Applicants and Recipients Requesting Federal Financial Assistance (pdf) | Tips for Completing EPA Form 4700-4 |
| EPA Form 5700‑54 | Key Contacts Form | Collects contact information for individuals responsible for various aspects of the proposed work, including authorized representative, payee, administrative contact, and investigators. | Applicants | Pre-Award | EPA Form 5700‑54 details on Grants.gov | EPA Form 5700-54 (fillable) (pdf) |
| EPA Form 5700‑54‑2 | Key Contact Form for Multiple Principal Investigator | Additional Key Contact Form for organization with multiple principal investigators. | Applicants | Pre-Award | EPA Form 5700-54-2 (fillable) (pdf) |
| EPA Form 6600‑01 | Limited Scope Administrative and Financial Review Questionnaire for EPA Assistance Agreement Desk Reviews | This questionnaire requires “Yes” or “No” responses. Please check the appropriate box for each question. In some cases, a written response is required. Please type or write your responses in the question box. You may also include or attach additional sheets, if necessary, to provide a full response. | Applicants | Pre-Award | EPA Form 6600-01 (pdf) |
| EPA Form 6600‑06 | Certification Regarding Lobbying | Contains certifications about the use of Federal appropriated funds in connection with lobbying. | Applicants | Pre-Award | EPA Form 6600-06 (fillable) (pdf) |
| EPA Form 6600‑09 | EPA Administrative Capability Questionnaire | Completed by non-profit organizations seeking EPA grant award of more than $200,000 and under certain special conditions. | Applicants | Pre-Award | EPA Form 6600-09 (fillable) (pdf) |
| NCER Form 5 | EPA Office of Research and Development Current and Pending Support | Collects information to determine whether the principal investigator has available capability to handle the additional workload proposed by EPA under research grants. | Applicants | Pre-Award | NCER Form 5 (fillable) (pdf) |
| SF‑424 | Application for Federal Assistance | Requires basic information about the applicant (name, address, telephone number, type of applicant, etc.), including a list of sources of proposed funding and a description of the proposed project. | Applicants | Pre-Award | SF‑424 details on Grants.gov | SF‑424 (fill and sign): Application for Federal Assistance (pdf) |
| SF‑424A | Budget Information for Non-Construction Programs | Collects budget information for Non-Construction Programs. | Applicants | Pre-Award | SF‑424A details on Grants.gov |
| SF‑424C | Assurances for Construction Programs | Collects budget information for Construction Programs. | Applicants | Pre-Award | SF‑424C details on Grants.gov |
| SF‑424D | Assurances for Construction Programs | Provides assurances for Construction Programs. | Applicants | Pre-Award | SF‑424D details on Grants.gov | SF‑424D (fill and sign): Assurances for Construction Programs (pdf) |
| SF‑LLL | Assurances for Construction Programs | Used by applicants to disclose lobbying activities that have been secured to influence the outcome of a Federal action. | Applicants | Pre-Award | SF‑LLL details on Grants.gov | SF‑LLL (fill and sign): Disclosure of Lobbying Activities (pdf) |
| EPA Form 190‑F‑04‑001 | US EPA Payment Request | Used by non-ASAP participants to request payment via electronic funds transfer (EFT). | Recipient | Post-Award | EPA Form 190-F-04-001 (fillable) (pdf) |
| EPA Form 5700‑52A | MBE/WBE Utilization Under Federal Grants | Completed by recipients of Federal grants, cooperative agreements, or other Federal financial assistance which involve procurement of supplies, equipment, construction or services to accomplish Federal assistance programs. | Recipient | Post-Award | EPA has suspended the requirement to complete and submit EPA Form 5700-52A until further notice. For details, please see RAIN-2025-G02. |
| EPA Form 5700‑53 | Lobbying and Litigation Certificate | Completed at project completion to certify that funds have not been used to engage in the lobbying of the Federal Government or in litigation against the United States. | Recipient | Post-Award | EPA Form 5700-53 (fillable) (pdf) |
| EPA Form 6600‑08A | Certificate of Indirect Costs for State and Local Governments | Completed by state, local, and Tribal grant recipients to certify that costs in proposals to establish billing or final indirect cost rates are allowable in accordance with the requirements of the Federal award(s) to which they apply and the provisions of 2 CFR 200 Subpart E-Cost Principles | Recipient | Post-Award | EPA Form 6600-08A (fillable) (pdf) |
| EPA Form 6600‑08B | Lobbying Indirect Cost Certificate for Non-Profit Organizations and Certificate of Indirect Costs for Indirect (F&A) Cost Rate for Non-Profit Organizations | Completed by non-profit organization to certify that the organization has complied with the requirements and standards pertaining to lobbying costs in accordance with 2 CFR Part 200. It also contains the certification that costs in proposals to establish billing or final indirect cost rates are allowable in accordance with the requirements of the Federal award(s) to which they apply and the provisions of 2 CFR Part 200 Subpart E-Cost Principles. | Recipient | Post-Award | EPA Form 6600-08B (fillable) (pdf) |
| SF‑270 | Request for Advance or Reimbursement | Used by recipients to request advances or reimbursement on all non-construction programs when the advance payment or reimbursement methods are used. | Recipient | Post-Award | SF‑270 details on Grants.gov | SF‑270 (fill and sign): Request for Advance or Reimbursement (pdf) |
| SF‑425 | Federal Financial Report | Used by recipients to submit reports on their grant’s financial progress. | Recipient | Post-Award | SF‑425 details on Grants.gov | SF‑425 (fill and sign): Federal Financial Report (pdf) |
| SF‑428 | Tangible Personal Property | Used by recipients to report on tangible personal property (equipment and supplies) when required by a Federal financial assistance award. | Recipient | Post-Award | SF‑428 details on Grants.gov | SF‑428 (fill and sign): Tangible Personal Property (pdf) |
| SF‑428-A | Tangible Personal Property – Annual Report | Used by recipients of Federal financial assistance when required to provide annual inventory listings of Federally-owned property. | Recipient | Post-Award | SF‑428-A details on Grants.gov |
| SF‑428-B | Tangible Personal Property – Final Report | Used by Recipients when required to provide a final property report for closeout of Federal assistance awards. | Recipient | Post-Award | SF‑428-B details on Grants.gov |
| SF‑428-C | Tangible Personal Property – Disposition Request/Report | Used by recipients when required to request disposition instructions or to report disposition of Federally-owned property or acquired equipment under Federal assistance awards at any time other than award closeout (i.e., during the award period or after closeout as long as the Federal government retains an interest in the item). | Recipient | Post-Award | SF‑428-C details on Grants.gov |
| SF‑428S | Tangible Personal Property – Supplemental Sheet | Used by recipients to provide detailed individual item information in connection with required reports of tangible property under Federal assistance awards. | Recipient | Post-Award | SF‑428S details on Grants.gov |
| SF‑429 | Real Property Status Report | Used by recipients of Federal financial assistance to report real property status or to request agency instructions on real property that was/will be provided as Government Furnished Property (GFP) or acquired (i.e. purchased or constructed) in whole or in part under a Federal financial assistance award. | Recipient | Post-Award | SF‑429 details on Grants.gov | SF‑429 (fill and sign): Real Property Status Report (pdf) |
| SF‑SAC | Data Collection Form for Single Audits | Requires non-Federal entities that expend $1,000,000 or more in a year in Federal awards to conduct a single audit in accordance with 2 CFR 200, Subpart F “Audit Requirements.” | Recipient | Post-Award | SF-SAC details are located on Federal Audit Clearinghouse |
| EPA Form 5770‑2 | Fellowship Application | Basic application form for individuals seeking fellowships and requires information on the applicant’s educational and work experience background. | Fellowships | Pre-Award | EPA Form 5770-2 (fillable) (pdf) |
| EPA Form 5770‑3 | Fellowship Facilities and Commitment Statement | Requires information about the institution that will sponsor the fellowship applicant, the sponsor’s summarized plans for the applicant’s training, and the institution’s commitment to provide that training. | Fellowships | Pre-Award | EPA Form 5770-3 (fillable) (pdf) |
| EPA Form 5770‑5 | Agency Fellowship Certification | Used by applicants who are current or prospective employees of a regional, state, or local environmental pollution control or regulatory agency. | Fellowships | Pre-Award | EPA Form 5700-5 (fillable) (pdf) |
| EPA Form 190‑F‑05‑001 | Fellowship Stipend Payment Enrollment Form | Completed by fellowship recipients to enable the Treasury Department to transmit payment data, by electronic means, to vendor’s financial institution. | Fellowships | Post-Award | EPA Form 190-F-05-001 (fillable) (pdf) |
| EPA Form 5770‑9 | Completion of Studies Notice | Used to officially terminate the fellowship. | Fellowships | Post-Award | EPA Form 5770-9 (fillable) (pdf) |