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Privacy Act System of Records: Time Sharing Services Management System Registration Files, EPA-43

[excerpted from: Federal Register: October 1, 2001 (Volume 66, Number 190)]

System Name: Time Sharing Services Management System Registration Files.

System Location: National Computer Center, Environmental Protection Agency, Research Triangle Park, NC 27711.

Categories of Individuals Covered by the System: Employees, contractors, consultants, volunteers, and external users who have access to EPA computers.

Categories of Records in the System: Name, address, telephone number, and user identification number.

Authority for Maintenance of the System (includes any revisions or amendments): 5 U.S.C. 301; 42 U.S.C. 4370e.

Purpose(s): To regulate access to the EPA computer system, maintain computer security, and to allocate costs to computer users.

Routine Uses of Records Maintained in the System, Including Categories of Users and the Purposes of Such Uses: General routine uses A, D, E, F, G, H, I, and K apply to this system. Records may also be disclosed:

  1. To other federal agencies authorized to register external users.

Policies and Practices For Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System:

  • Storage: In a computerized database.

  • Retrievability: By employee name, user identification name, and any other data element.

  • Safeguards: Computer records are maintained in a secure, password protected computer system. Any paper records are maintained in lockable file cabinets. All records are maintained in secure, access-controlled areas or buildings.

  • Retention and Disposal: Records are kept at least as long as the record subject is affiliated with EPA and has used the computer within the last year.

System Manager (s) and Address: Director, National Technology Services Division.

Notification Procedures: Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager.

Access Procedure: Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Contesting Procedure: Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR Part 16.

Record Source Categories: Record subjects, account managers, and ADP coordinators.

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