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Recordkeeping Requirements for Refrigerant Retailers

Individuals or companies that sell refrigerants must comply with EPA recordkeeping requirements. Non-ozone depleting alternatives such as HFCs will be subject to these rules starting on January 1, 2018. It is important to note that all records related to the sale of refrigerants must be kept for a minimum of three years.

Requirements for Sales of Large Cylinders to Service Technicians

Requirements for Sales of Large Cylinders to Refrigerant Wholesalers

  • The seller must have an invoice listing the name of purchaser, date of sale, and quantity of refrigerant purchased.
  • The seller does not need to see a Section 608 or Section 609 technician certification card. However, it is a good idea to get a written statement certifying that the cylinders will be resold. The statement should include the name and business address of the wholesaler. Sellers of refrigerant are legally responsible for ensuring that their customers are allowed to purchase refrigerant.

Requirements for Sales of Small Cans of Ozone Depleting Refrigerant (Less than 20 Pounds) to Motor Vehicle Air Conditioner (MVAC) Service Technicians

Requirements for Sales of Small Cans Ozone Depleting Refrigerant (Less than 20 Pounds) to Refrigerant Wholesalers

  • Sellers must obtain a written statement from the wholesaler that the small cans are for resale only. The statement must indicate the purchaser's name and business address.

Requirements for Sales of Small Cans of HFC-134a (2 Pounds or less)

  • EPA is not restricting the sale of small cans of HFC-134a or other EPA-approved non-ozone depleting substitutes for MVACs. Starting on January 1, 2018, such small cans must be manufactured with a unique fitting and a self-sealing valve to reduce emissions.