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e-Manifest User Fees and Payment Information

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User Fees

The table below lists the user fees for fiscal years 2018/2019 (June 30, 2018, through September 30, 2019) for the e-Manifest system. These user fees are set based on the processing costs for each manifest type.

EPA encourages the hazardous waste industry to adopt fully electronic manifesting as soon as possible so that industry members can take maximum advantage of the benefits and cost savings of electronic manifesting. However, EPA acknowledges that it will take time for industry to fully transition to electronic manifests. EPA supports wide adoption of electronic manifesting by the regulated community as soon as it’s feasible.

Manifest Submission Type Fee per Manifest
Mailed in Paper Manifest $15.00
Scanned Image Upload $10.00
Data + Image Upload $6.50
Electronic Manifest (Fully Electronic & Hybrid) $5.00

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How to Pay User Fees

Who pays user fees?

EPA charges user fees to receiving facilities for each manifest submitted. The amount of the user fee is based on how the receiving facilities submit the manifest to EPA (e.g., electronic or paper). EPA is not charging user fees to generators, transporters, or brokers.

Who can pay an invoice?

Receiving facility Site Managers will be able to receive and pay invoices for their particular site(s). These invoices cannot be forwarded to or paid by someone other than a Site Manager. If you represent a larger company where a specific financial person will be responsible for paying invoices across many facilities, please ensure that individual has Site Manager permissions in RCRAInfo. Each receiving facility Site Manager must pay monthly invoices, based on their manifest activity during the month prior.

How do you pay your bill?

Site Managers will receive a copy of their invoice electronically on the first day of the month after manifests were submitted to EPA. This invoice will summarize all of the manifests sent to the EPA and will also include data on all of the manifests that were submitted to EPA in the prior month.

Site Managers should pay their invoice in e-Manifest by clicking on the “Pay Bill” button. This will pull up a popup window that will allow you to make payments to Pay.Gov directly (previous guidance indicated you would need to register for an account with Pay.Gov directly, but you will now be able to pay your bill directly through e-Manifest). Acceptable electronic payment methods are commercial credit cards, commercial debit cards, and Automated Clearinghouse (ACH) debit cards. Only these electronic payments to the Treasury Department can be accepted – the EPA legally cannot accept or process any form of payment directed to us.

Late fees and sanctions for non-payment

You must pay your invoice within the calendar month it was received or you will start to accrue late fees. These fees include a monthly handling charge and a penalty for each month your bill remains unpaid. If your bill is unpaid after 120 days, it will be forwarded to the Treasury Department for collections and further action. Additionally, non-payment of your bill could subject your facility to enforcement action.

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