Ozone-Depleting Substances (ODS) Recordkeeping and Reporting
EPA has issued a series of regulations to phase out the production and import of Class I and Class II ozone-depleting substances (ODS). The regulations include reporting and recordkeeping requirements for producers, importers, and exporters of Class I and Class II ODS. EPA provides reporting forms and instructions to assist entities in fulfilling these requirements.
EPA also offers electronic reporting for quicker, simpler data submissions.
|Quarter 1||January 1–March 31|
|Quarter 2||April 1–June 30|
|Quarter 3||July 1–September 30|
|Quarter 4||October 1–December 31|
A detailed control period calendar identifying when specific reports are due is also available.
- Upcoming Updates to ODS Reporting
EPA is updating the ODS data submission process. As part of this update, all reporting forms will soon be available in a Microsoft Excel format for electronic submission. These changes are expected to go into effect on July 1, 2018. Learn more about upcoming updates to ODS reporting.
To prepare for these changes, please participate in an upcoming webinar.
• June 20 at 1:00 pm (Eastern), register for the webinar
• June 26 at 1:00 pm (Eastern), register for the webinar
Why is the process changing?
• To streamline and improve the ODS reporting forms and data submission process.
• To coincide with timing of the ODS Tracking System upgrade.
• To maintain strong protections for confidential business information (CBI)
What is changing?
New and Improved e-reporting capability for all reporting needs.
• Streamlined: EPA is consolidating the 36 reporting forms (28 print-ready and eight electronic) into 16 electronic forms. Print-ready forms will no longer be available.
• Smarter: The new e-reporting forms contain data validation capabilities that prevent incorrect entries. These validations are designed to reduce error and inefficiencies associated with manual submittal.
New features to the online submission.
• Streamlined: The new application will include a submission history table that is easily searchable and viewable by all users within the same organization.
• Smarter: The new application will include validations that help ensure accurate and complete report submission packages.
New method for receiving EPA communications.
• Streamlined and Smarter: Communications from EPA will be sent electronically through CDX.
What is staying the same?
• Secure Method of Reporting: All CBI and security procedures for online reporting will remain intact. EPA places a major emphasis on the security of reported data.
• Method of Reporting: Online reporting will continue to rely on CDX.
• Electronic Reporting Forms Format: The e-reporting forms will remain in Microsoft Excel. The current process to generate a csv file will also remain a critical step in the process of reporting.
• Reporting Requirements: ODS reporting requirements will remain the same including the timing and frequency of submissions and the requirements for attachments.
Class I Substances (Except Methyl Bromide)
- Electronic reporting is available for the Class I producer, importer, and exporter reports.
- Class I reporting forms are due 45 days after the end of the reporting period.
- What Class I Reporting Forms Should I Complete?
- Helpful Hints for Completing EPA's Class I Reporting Forms
- Class I Producer Quarterly Report(2 pp, 126 K) Free Viewers
- Class I Importer Quarterly Report(3 pp, 182 K) Free Viewers
- Essential Use Class I(5 pp, 207 K) (Note: Methyl bromide laboratory suppliers should also complete this form.)Free Viewers
- Lab Cert Class I(2 pp, 34 K) Free Viewers
- Transfer Class I(4 pp, 133 K) Free Viewers
- Used Class I Substances: Petition to Import - No form - Information on Importing ODS
- Exporter Class I(3 pp, 138 K) Free Viewers
- 2nd Party Trans Class I(2 pp, 73 K) Free Viewers
- 2nd Party Dest Class I(2 pp, 76 K) Free Viewers
- Methyl bromide reporting forms are due 45 days after the end of the reporting period.
- What Methyl Bromide Reporting Forms Should I Complete?
- Helpful Hints for Completing EPA's Methyl Bromide Reporting Forms
Methyl Bromide Forms
- Producer MeBr(2 pp, 97 K) Free Viewers
- Importer MeBr(3 pp, 127 K) Free Viewers
- Exporter MeBr(3 pp, 151 K) Free Viewers
- Transfer MeBr(2 pp, 82 K) Free Viewers
- MeBr QPS Distributor(1 pg, 24 K) Free Viewers
- MeBr QPS Cert(1 pg, 26 K) Free Viewers
- MeBr CUE Certification(1 pg, 51 K) Free Viewers
- MeBr CU Sales(2 pp, 80 K) Free Viewers
- MeBr Stocks(2 pp, 70 K) Free Viewers
- MeBr Destruction(1 pg, 59 K) Free Viewers
- MeBr Transformation(1 pg, 53 K) Free Viewers
Methyl bromide laboratory suppliers: Use the Essential Use Holder and Laboratory Supplier Quarterly Report located with the Class I Reporting Forms to report on the amount of methyl bromide purchased from producers and/or importers and sold to laboratory customers. You will need to manually enter methyl bromide as a chemical in column A of Section 4 and Section 5 of the reporting form.
Class II Substances (Hydrochlorofluorocarbons)
- Electronic reporting is available for the Class II producer, importer, and exporter reports.
- Class II reporting forms are due 30 days after the end of the reporting period.
- What Class II Reporting Forms Should I Complete?
- Helpful Hints for Completing EPA's Class II Reporting Forms
Class II Reporting Forms
- Producer Class II - 2017(3 pp, 183 K) Free Viewers
- Importer Class II - 2017(4 pp, 182 K) Free Viewers
- Exporter Class II - 2017(3 pp, 134 K) Free Viewers
- Transfer Class II - 2017(3 pp, 96 K) Free Viewers
- Request Addtl Allow Class II - 2017(3 pp, 111 K) Free Viewers
- Used Class II Substances: Petition to Import - No form - Information on Importing ODS
- 2nd Party Transfer Class II - 2017(2 pp, 74 K) Free Viewers
- 2nd Party Dest Class II - 2017(2 pp, 78 K) Free Viewers
EPA’s Electronic Reporting System
EPA offers an electronic reporting system as an alternative to paper-based reporting. Electronic reporting can reduce time and resources spent on reporting, save paper, and improve data quality.
To participate in the electronic reporting system, you will need to register with EPA's Central Data Exchange (CDX) and obtain an electronic signature. Once you initiate registration, EPA will authenticate your account in approximately 48 hours. You can then complete electronic forms and submit them through CDX.
To ensure proper use of the forms, you will need Microsoft Excel 2003. It is possible to complete the forms using other versions of Excel, but contact EPA first for guidance.
This comprehensive three-part guidance walks you through the process to register and submit your data electronically.
- Registering as a CDX User This document details the steps required to register as a CDX user. The registration process is a one-time process that must be completed prior to submitting data electronically.
- Preparing Data for Submission This document provides guidance on how to prepare data for submission.
- Submitting ODS Data to EPA This document provides guidance on how to submit data to EPA.
You need to register with CDX and create an electronic signature to electronically submit these forms to EPA. See these important notes for completing the electronic reporting forms.
Remember, you must submit electronic and hard copy forms for the first two quarters that you use the electronic reporting system. This will allow EPA to ensure a seamless transition to the electronic reporting system.
- Class I Producer - 2017(2 pp, 2 MB) Free Viewers
- Class I Importer - 2017(3 pp, 245 K) Free Viewers
- Class I Exporter - 2017(3 pp, 2 MB) Free Viewers
- Class I Lab Supplier - 2017(4 pp, 3 MB) Free Viewers
- Class II Producer - 2017(3 pp, 3 MB) Free Viewers
- Class II Importer - 2017(4 pp, 7 MB) Free Viewers
- Class II Exporter - 2017(3 pp, 275 K) Free Viewers
- Class II Request for Addtl - 2017(3 pp, 5 MB) Free Viewers