Hazardous Waste Site Identification in EPA Region 2
On this page:
- EPA Resource Conservation and Recovery Act (RCRA) Site Identification (ID) Numbers
- MyRCRAid for Electronic Filing
- Additional Information for Facilities in New Jersey
- Additional Information for Facilities in New York
- Additional Information for Facilities in Puerto Rico
- Other Regulatory and Technical Assistance
EPA Region 2 issues RCRA Site ID numbers for sites in New York, Puerto Rico and the U.S. Virgin Islands. Submission of the RCRA Site ID form 8700-12 is necessary for obtaining a RCRA ID number. The form may be submitted by mail or electronically to EPA.
The New Jersey Department of Environmental Protection (NJDEP) issues identification numbers for New Jersey sites. NJDEP currently only accepts electronic submission of RCRA Site ID form 8700-12. Contact information for the NJDEP office that handles Site ID forms can be found on our state contacts webpage.
Visit RCRAInfo Web on the Internet to confirm whether a location has an existing RCRA Site ID number. The “Search by Site” option under the Hazardous Waste Sites section of the webpage, provides a lookup of existing records by RCRA Site ID number, Site Name, or Location address. RCRAInfo Web is the public version of the RCRA Database and is updated daily. The webpage contains a fillable RCRA Site ID form 8700-12, the form instructions and the State Contact List link.
EPA identification numbers are assigned to physical locations and remain associated with the location when a company ceases operations there or moves to a new location. The existing identification number is then inherited by the next owner/operator at that location. When a company moves to a new location, the owner/operator notifies EPA of this change so that a new EPA identification number can be assigned to the company at the new location. A company that will no longer manage hazardous waste at their new location may deactivate their identification number. A RCRA Site ID form 8700-12 is used to report activity changes.
EPA RCRA Site ID forms for sites located in New York, Puerto Rico and the U.S. Virgin Islands, may be mailed to the following address:
USEPA Region 2, LCRD-LRPB
Attn: RCRA Notifications
290 Broadway, 25th floor
New York, NY 10007-1866
Alternatively, the form may be submitted electronically via the RCRAInfo Industry application, myRCRAid. (See below for myRCRAid electronic submissions.) Forms received by mail are generally processed within two weeks or less. The site contact person is notified of the issued identification number via a mailed Acknowledgement letter, by telephone or by email.
Persons who generate, transport, treat, store, or dispose of hazardous waste and who store recyclable materials prior to recycling them must determine if they are required under the Resource Conservation and Recovery Act (RCRA) to notify EPA of their hazardous waste activities and obtain an EPA RCRA Site ID number. Very small quantity generators and persons whose solid waste has been excluded from regulation or whose hazardous waste has been exempted may not need to notify unless the authorized state requires notification.
A RCRA Site ID number is the number assigned by EPA to the address of the physical location for entities that manage hazardous waste. It is used on documents and forms subsequently submitted to EPA and states by those entities. EPA Region 2 issues two types of identification numbers - permanent or emergency (provisional).*
The permanent numbers track temporary situations lasting six months or less, as well as situations from ongoing business operations. A permanent RCRA Site ID number is issued to locations where hazardous waste is managed from ongoing operations, in addition to sites with temporary situations like one-time hazardous waste cleanups. The type of hazardous waste management activity tracked includes Transportation of Hazardous Waste or Waste Oil, Universal Waste, Used Oil, Pharmaceutical, Academic Laboratories, Episodic Generation, Large Quantity Generator (LQG) Consolidation of Very Small Quantity Generation (VSQG,) LQG Site Closure, Notification of Secondary Material, and Electronic Manifest Brokers. The EPA RCRA Site ID form 8700-12 is used to assign an ID.
The temporary numbers track situations where hazardous waste needs to be disposed of right away due to a current threat to humans or the environment. Situations include hazardous waste spills, accidents involving hazardous waste, and abandoned or unprotected waste. Emergency situations are typically addressed quickly, therefore the temporary identification number is issued for a period of 30 days. An internal form is used to assign an identification number to a location with an emergency.
To obtain an emergency identification number for hazardous waste disposal in New York, Puerto Rico or the U.S. Virgin Islands, call the EPA Region 2 office at 212-637-4106. Before calling, check to see whether the waste generator site already has an existing RCRA Site ID number via RCRAInfo Web. If one exists, that RCRA identification number is used. The following information about the emergency will be needed:
- location address of the spill/accident
- responsible party
- mailing address
- description of incident
- materials involved and quantity
- generator status
- cleanup contractor
- transporter name and their EPA identification number
- treatment, storage, and disposal facility (TSDF) name and their EPA identification number
A person may request to deactivate an identification number when their operations have ceased or when hazardous waste disposals have been completed. Deactivation requests may be submitted using the RCRA Site ID form 8700-12. Alternatively, deactivation requests may be prepared in the form of a letter on formal company letterhead and mailed to EPA Region 2 (for New York, Puerto Rico and the U.S. Virgin Islands locations) office. The signed letter should contain the site ID number, site name, site location address, and reason for the deactivation request. The letter should be signed by a manager who is an employee of the site and provide the manager’s contact information like full name, phone number and email address.
* Note that internal tracking numbers, represented by the letter “N” in the 3rd place, are not for use by the regulated community. Though internal ID numbers can be found on public databases, they are reserved for EPA and State Agency use only.
MyRCRAid is an application within the RCRAInfo database that allows industry users to submit the EPA RCRA Site ID form 8700-12 to their appropriate regulator electronically. These submissions are not inserted into the RCRAInfo database until they are approved by the regulator.
EPA Region 2 accepts electronic submittals of the Site ID form using the myRCRAid application for locations in New York, Puerto Rico and the U.S. Virgin Islands. NJDEP accepts electronic submittals of the Site ID form for New Jersey locations. Remember to visit RCRAInfo Web on the Internet to confirm whether a location has an existing RCRA Site ID number before requesting a new number via myRCRAid.
A myRCRAid user guide for industry was developed by the NYSDEC. It goes over RCRAInfo Industry App registration, Site ID form preparation and provides myRCRAid tips.
The Cross-Media Electronic Reporting Regulation (CROMERR) provides the legal framework for electronic reporting under all of EPA's environmental regulations. The standards are designed to provide electronic submittals with the same level of legal dependability as the corresponding paper submittals. CROMERR has made it possible for EPA to implement myRCRAid to allow a site to submit and sign their Site ID form electronically.
The process, in general terms, is as follows*:
Step 1 - A site representative, who is an employee of that company, registers for myRCRAid using the RCRAInfo database URL in a Web browser. Registration Type is Industry User. The user should provide their full legal name and work email address. Accounts cannot be shared – everyone using the software must have their own account. Consultants may prepare a form, but their client/the site representative must review and site it.
Step 2 - Using the myRCRAid application, the site representative selects existing sites for which they have the authority to submit RCRA Subtitle C information. If a site does not already exist in the database, a request for a new Site ID number can be made. EPA ID numbers are assigned to a site's physical location. An EPA ID number does not transfer with the handler if the handler moves to a different location.
Step 3 - Electronic signatures are automatically reviewed by the system. The regulating agency approves paper electronic signature agreements for the site representative.
Step 4 – After approval of the signature, the site representative may create a new/revised Site ID form and submit it electronically to the regulating agency by e-signing it in myRCRAid.
Step 5 - The regulating agency reviews the submission and approves or rejects the submission. If the submission is approved, the information is loaded into RCRAInfo. If the submission is rejected for deficiency, the site representative must correct the deficiency based on the comments provided by the regulating agency and re-submit the form.
* This registration process is built upon the account registration process used for EPA's Central Data Exchange (CDX). The name of the program service the user must select in CDX to use myRCRAid is called RCRAInfo: Resource Conservation and Recovery Act Information. The RCRAInfo Industry Application (RIA) accounts may be used within CDX and conversely CDX accounts may be used within RIA. To use an existing CDX account to log into the RCRAInfo Industry Application, simply enter your CDX credentials (User ID and Password) in the RCRAInfo sign in screen. A full User’s Guide is available from within the RCRA database which navigates the user through the myRCRAid module as well as the electronic manifest (e-Manifest) module.
Permanent ID Numbers
New Jersey Department of Environmental Protection processes the RCRA Site ID forms 8700-12, 8700-13 A/B, 8700-23 for sites located in New Jersey. Contact information for the appropriate New Jersey office may be found on our state contact webpage. Facilities located in New Jersey should notify their New Jersey state environmental agency of their hazardous waste activities.
To obtain an emergency ID number for hazardous waste disposal in New Jersey call the NJDEP office at 609-292-2913. For reporting spills and emergencies in New Jersey, call the toll-free hotline at 1-877-WARNDEP (1-877-927-6337) or visit the WARDNDEP website .
Additional Contact Information
- NJDEP Division of Solid and Hazardous Waste website.
- NJDEP Bureau of Emergency Response site remediation program website.
- For information on inspections, compliance, and enforcement, call 609-584-4250. For more details, visit the NJDEP Compliance & Enforcement - EZ Inspect Guide.
- NJDEP manifests and hazardous waste reporting and to obtain RCRA Identification numbers call 609-292-7081.
- For information on hazardous waste sites call 609-984-3081.
For reporting spills and emergencies in New York State, call the toll-free hotline at 1-800-457-7362. For more important phone numbers, visit the New York State Department of Environmental Conservation (NYSDEC) Chemical and Petroleum Spills.
Additional Contact Information
- For regulatory and technical guidance, visit the NYSDEC Waste Management website.
- For information on hazardous waste generators and technical assistance, call 518-402-8651 or email info.SQG@dec.ny.gov.
- For information on hazardous waste annual reporting, call 518-402-8730 or email HazardousReport@dec.ny.gov.
- For NYSDEC Hazardous Waste Manifest information visit their hazardous waste manifest system webpage and their training webpage.
- EPA launched an electronic manifesting system (e-Manifest) on June 30, 2018. See NYSDEC's e-Manifest webpage for more information.
For reporting spills and emergencies in Puerto Rico, call the Puerto Rico Environmental Quality Board (EQB) at 1-787-767-8181. When calling, ask for a specific program, such as Permits, Enforcement, Special Waste (Universal Waste), Used Oil, Medical Waste, Non-hazardous Solid Waste (i.e., Municipal Solid Waste.)
- The National Response Center (NRC) is the sole federal point of contact for reporting oil and chemical spills. Contact the NRC at 1-800-424-8802, 202-267-2675 or visit their website for reporting requirements and procedures.
- Asbestos and Small Business Ombudsman Office can be reached at 1-800-368-5888.
- Fluorescent Lamp Disposal and Recycling in EPA Region 2 - A guide for businesses in NJ, NY, PR and VI (April 2007)(pdf) (4 pp, 348 K).
- Regulation of Fluorescent Lamps in New York and New Jersey .
- Regulation of Medical Waste in New York and New Jersey .
- For information on the Hazardous Waste Electronic Manifest (E-Manifest) System visit EPA's E-Manifest website.
- Use the EnviroFacts database to search for integrated data from multiple environmental databases. Each of these databases contains information about facilities that are required to report activity to a state or federal system. Available is information about hazardous waste (including the Biennial Report), toxic and air releases, Superfund sites, and water discharge permits. Facility information and a map of its location is provided. EnviroFacts is typically updated monthly.
- Use EPA's Enforcement and Compliance History Online (ECHO) website to search for facilities in your community to assess their compliance with environmental regulations. ECHO data is typically refreshed on a weekly schedule from EPA source databases.