NPDES eReporting – Information and Resources for Authorized Programs
This page is intended to provide National Pollutant Discharge Elimination System (NPDES) authorized programs information on implementing the NPDES eReporting rule (40 CFR Part 127). An NPDES authorized program is a state, tribal or territorial government authorized by the EPA to perform many of the permitting, administrative, and enforcement aspects of the NPDES program. In states authorized to implement CWA programs, EPA retains oversight responsibilities. Currently 46 states and one territory are authorized to implement the NPDES program.
- Authorized NPDES Program Responsibilities and Milestones
The transition from paper-based to electronic reporting will require close coordination and cooperation between EPA and authorized NPDES programs. The table below lists the actions authorized NPDES programs will need to take to be ready for electronic reporting, including intermediate milestones established by the rule. For more information on each of these actions and milestones, see EPA's brochures on Authorized Program Responsibilities.
State - eRule Authorized Program Responsibilities Brochure (DOC)(5 pp, 622 K, 22 FEB 2016)
Region - eRule Authorized Program Responsibilities Brochure - EPA Regions (DOC)(5 pp, 618 K, 22 FEB 2016)
Milestone for Authorized NPDES Programs Date Incorporate electronic reporting requirements into permits issued after the effective date of the rule (December 21, 2016) December 21, 2015 Make initial recipient decisions April 19, 2016 Transmit initial facility and permit data for Phase 1 September 21, 2016 Implement electronic reporting tools and begin sharing Phase 1 data December 21, 2016 Submit implementation plan for Phase 2 electronic reporting December 21, 2016 Complete any necessary regulatory or statutory changes December 21, 2016 (regulatory)
December 21, 2017 (statutory)
Transmit initial data for Phase 2 September 21, 2020 Implement electronic reporting tools and begin sharing Phase 2 data December 21, 2020 Re-submit waiver process descriptions December 21, 2020 (and every five years thereafter) Stop generating certain summary reports December 21, 2021
- Current Initial Recipient Status
The electronic reporting rule requires that authorized NPDES programs decide whether or not they would like to be the initial recipient for each NPDES data group. For this rule, the term “initial recipient” means the governmental entity, either the state or EPA, who first receives the NPDES program data from permittees. The initial recipient designation is necessary so that permittees can know how to submit their electronic data and where to send the data. Specifically, for each NPDES data group:
- If EPA is the initial recipient, the permittees will submit data to EPA using EPA’s reporting tools. EPA will then share the data electronically with the authorized NPDES program.
- If the state is the initial recipient, the permittees will submit data to the state. The state will then share the data electronically with EPA.
EPA’s goal is to help all authorized NPDES programs be the initial recipient for any data group (e.g., DMRs) for which they would like to first receive the data. Therefore, the initial recipient determination is an “opt-out” process. An authorized NPDES program must notify EPA if it wishes EPA to be the initial recipient for a particular NPDES data group. Otherwise, EPA will designate the authorized NPDES program as the initial recipient for all NPDES data groups.
The following states have informed EPA that they wish to opt out of being the initial recipient for all or some NPDES data group:
State Elected for EPA to be Initial Recipient for General Permit Reports
(NPDES Data Group No. 2)
State Elected for EPA to be Initial Recipient for DMRs
(NPDES Data Group No. 3)
State Elected for EPA to be Initial Recipient for Program Reports
(NPDES Data Group Nos. 4 through 10)
Yes (only for Biosolids Annal Report)
Yes (only for CAFO Annual Program Report)
Yes (only for Low Erosivity Waivers and No Exposure Certifications)
Yes (only for CAFO Annual Program Report, MS4 Program Report, and the 316(b) Annual Report)
- Outreach Materials for Authorized Programs
EPA has developed the following materials to help authorized NPDES programs educate permittees about their reporting responsibilities under the rule. EPA recognizes that NPDES electronic rule stakeholders come from a wide range of backgrounds. These materials serve as a starting point for key messages, materials and resources to share with permittees and other interested stakeholders. These materials are meant to be customized by each authorized program (e.g., by adding in contact information, changing logos as necessary), and are intended to provide a consistent starting point for communications.
Informational Brochure for PermitteesThis brochure is intended for delivery (either electronically or in printed form) to permittees and other regulated entities that will need to report electronically. This brochure highlights key messages to convey to permittees (e.g., why EPA is requiring electronic reporting, what must be reported and when), as well as where to locate more information. States can tailor it as necessary to each sector that will need to report (e.g., CAFOs, Biosolids).
- State - eRule Sector Brochure for Authorized Program (DOC)(2 pp, 554 K, 22 FEB 2016)
- Region - eRule Sector Brochure for EPA Region (DOC)(2 pp, 548 K)
Newsletter ArticleThis brief article summarizes the key reporting requirements, milestones, and deadlines of the rule.
- State - Authorized Program Newsletter Article (DOC)(1 pg, 410 K, 22 FEB 2016)
- Region - EPA Regional Example Newsletter Article (DOC)(1 pg, 441 K, 22 FEB 2016)
Sample Web Content
EPA encourages authorized NPDES programs to develop a webpage dedicated to the rule and include a link to the NPDES eReporting Web Site.
Informational Post CardThe sample post card is designed to complement the brochure as a method of reaching all permittees to notify them of the NPDES electronic reporting rule.
- Example Postcard (DOC)(1 pg, 30 K, 22 FEB 2016)
Model Permit LanguageState NPDES permit writers can use this draft language to incorporate electronic reporting requirements into NPDES permits.
- State - Draft NPDES eRule Model Permit Language - State (DOC)(14 pp, 339 K, 22 FEB 2016)
- Region - Draft NPDES eRule Model Permit Language - EPA Regional (DOC)(12 pp, 338 K, 22 FEB 2016)
Frequently Asked Questions (FAQs)These FAQs are designed to provide simple, clear answers to commonly anticipated rule-related questions. They are intended for a broad or general audience as a supplement to the more detailed audience-specific material used for outreach (e.g., brochures for permittees). Please consider including these on your website and updating the list on a rolling basis.
- State - Authorized Program FAQs (DOC)(2 pp, 568 K, 22 FEB 2016)
- Region - EPA Regional FAQs (DOC)(3 pp, 600 K, 22 FEB 2016)
Draft PresentationThis draft presentation contains information and pictures that you can use in your presentations to NPDES permittees and other stakeholders interested in NPDES electronic reporting.
- eRule Example Presentation (PPT)(12 pp, 1 MB, 22 FEB 2016)
- Data Entry Guidance and Technical Papers
The final rule requires regulated entities and state and Federal regulators to use available information technology to electronically report data required by the NPDES permit program instead of filing written paper reports. EPA developed data entry guidance and technical papers to:
- provide guidance to authorized NPDES programs regarding how they should manage data for unusual circumstances with permittees; and
- describe how EPA’s NPDES data system will handle DMR non-receipt violations for non-majors so that authorized NPDES programs will not need to spend much time addressing erroneous DMR non-receipt violations in ICIS-NPDES.
- Other Resources for Authorized Programs
- GovDelivery Subscription Request - To receive, from EPA, our rule-related updates, meetings, webinars, notices and more.
- Draft Temporary Waiver Request Form - This draft form includes the information that permittees must submit to request a temporary waiver. It is important to note that temporary waivers can have a duration of no more than 5 years; upon expiration, permittees with a temporary waiver must re-apply to get a new temporary waiver; and temporary waivers are not transferable.
- State - Example eReporting Waiver Request - State (DOC)(1 pg, 40 K, 22 FEB 2016)
- Region - Example eReporting Waiver Request - EPA Region (DOC)(1 pg, 69 K, 22 FEB 2016)
- Model Process of Minor Modification of Multiple NPDES Permits - This memorandum provides an example process for authorized NPDES programs to perform minor modification of multiple NPDES permits to incorporate electronic reporting requirements. This will allow authorized NPDES programs to efficiently incorporate the new electronic reporting requirements into NPDES permits.
- State - Draft Minor Modification Process for Multiple NPDES Permits - State (DOC)(3 pp, 303 K, 22 FEB 2016)
- Region - Draft Minor Modification Process for Multiple NPDES Permits - EPA Region (DOC)(3 pp, 302 K, 22 FEB 2016)
- Implementation Plan Template Exit - In accordance with the Final Rule [40 CFR 127.26(h)], authorized NPDES programs must submit an Implementation Plan (IP) to EPA by December 21, 2016, for EPA’s review. The IP is meant to help authorized states, territories, and tribes identify all the major tasks related to Phase 2 electronic reporting. The IP should be seen as a “living document” that can and should be updated as unexpected issues and problems occur during Phase 2 implementation. This document is a template that authorized NPDES program can elect to use. This template was developed jointly between EPA and states through the Exchange Network NPDES E-Reporting Rule Implementation Plan Integrated Project Team.
- Sample Outreach Letter to Permittee (DOC)(1 pg, 50 K, 19 JUL 2016)
- EPA Region 1 NPDES Water Permit Website
- EPA Region 6 NPDES Permit Program Website
- Authorized NPDES program may be interested in participating in the ICIS-NPDES Electronic Data Transfer Integrated Project Team (IPT) Exit. This IPT held its Kickoff Call on April 13, 2016 and meets regularly. IPT contact information are located at the bottom of the Exchange Network Exitwebsite.
- Technical Workgroups and Workgroup Lead Contact info:
- Tools and Training Materials
- NeT - Can be accessed by login into CDX